Security services for the Delegation of the European Union to Trinidad and Tobago

This procurement opportunity is for security services for the Delegation of the European Union to Trinidad and Tobago, managed by the European External Action Service (EEAS). The estimated total value of the tender is 1,220,000 EUR. The contract duration is 72 months, which consists of an initial period of 48 months with the option for two renewals.

The tender seeks the provision of human and material resources for security services, including security guards, active GPS/GPRS tracking systems, alarm systems, and CCTV surveillance systems. This is a services procurement contract and is not classified as a grant or co-funding opportunity; it is fully funded by the EU budget.

Eligible applicant types are not explicitly listed, but likely include private security companies, security consulting firms, and large enterprises with relevant experience and infrastructure. As per the information provided, small and medium-sized enterprises (SMEs) are not particularly suited for this contract, suggesting the need for substantial operational capacity.

The application process consists of two stages: first, a request to participate must be submitted by December 9, 2025. Following this, pre-qualified participants can submit detailed tenders. The award criteria are based on a 60% quality and 40% price ratio. The contracting authority anticipates a competitive selection process, and participation is open to entities that can provide the required services.

The submission method is electronic via the EU's Funding and Tenders Portal, and a Personal Identification Code (PIC) is required for participation. The portal supports multiple file types and has specific limitations, such as a maximum file size of 50 MB per attachment and up to 200 files per submission. The eSubmission system also uses encryption to ensure the confidentiality and integrity of the submitted information.

This tender represents an essential aspect of security for the EU's diplomatic presence in the region, emphasizing the importance of comprehensive security measures.

This is a call for tenders for security services for the Delegation of the European Union to Trinidad and Tobago. The procedure identifier is EEAS/DELTTOP/2025/CPN/0166. The submission method is electronic and the call is open for submission. The description of the tender is the provision of human and material resources to ensure the security of persons and assets under the contracting authority's responsibility. The main services to be provided may include, among others, the provision of security guards, 'active' GPS/GPRS tracking systems, alarm systems and CCTV systems. The procedure type is a competitive procedure with negotiation. The estimated total value is 1220000 EUR. The TED publication date is 06/11/2025. The lead contracting authority is the European External Action Service (EEAS). The main classification (CPV) is 79710000 - Security services. The nature of the contract is services. The maximum contract duration is 72 months. The award method is best price-quality ratio. It is a framework agreement without reopening of competition. The deadline for receipt of requests to participate is 09/12/2025 11:30 America/Port_of_Spain.

The following documents are available for download:
EN1. Invitation to submit request to participate, published on 06/11/2025, Version 1, No translations available.
EN2. Tender specifications Part I, published on 06/11/2025, Version 1, No translations available.
EN3. Draft FWC contract, published on 06/11/2025, Version 1, No translations available.
EN4. Request to Participate Form, published on 06/11/2025, Version 1, No translations available.
EN5. Declaration on Honour, published on 06/11/2025, Version 1, No translations available.

Submissions must be sent exclusively at the address for submission given below and the submission method is electronic.

Some frequently asked questions (FAQ) and their answers are provided:
How to proceed if the system is slow or doesn’t work while uploading/downloading documents? Please make sure you use the latest versions of Google Chrome or Mozilla Firefox. If the issue persists, try the following steps: 1. Clear the cache and cookies on the Internet brows...Published on 13/02/2025 21:52
Which Internet browsers does eSubmission support? Please use the latest versions of Google Chrome or Mozilla Firefox. For the most up-to-date technical recommendations, click on the link System Requirements. You can access this link...Published on 13/02/2025 21:52
Is it possible to view the details of the submission after the deadline? The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload. Thus, the system will not allow decryption after the u...Published on 13/02/2025 21:50
Where can I find my submissions in Manage My Area, in the Funding & Tenders portal? Depending on the type or step of procedure, you can find the submissions in one of these sections: In ‘My Submission(s)’: tenders in response to open calls for tenders, requests to ...Published on 17/10/2024 21:40
Which size should attachments have? For attaching files to your tender submission, eSubmission accepts files that are less than 50 MB in size. Any larger sizes will not be accepted by the system. For the latest informa...Published on 17/10/2024 21:36
How should I name attachments in eSubmision? In eSubmission, you must name the attachments for your tender draft following the System Requirements. With regards to all attachment names, please see the following conditions: The ...Published on 03/10/2024 17:39
Can I submit a video in eSbmission? Which formats are supported? You can check the System Requirements of eSubmission: Published on 03/10/2024 17:37
I received an invitation from the F&T Portal but cannot view the procurement documents. Invited candidates can only see the procurement documents after having selected an organisation. Go to F&T Portal, “My Invitations”. Click on “Select Organisation” from the “Action” ...Published on 03/10/2024 17:37
Do I need to validate my PIC in order to submit a tender in eSubmission? The Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). For subcontractors PIC i...Published on 03/10/2024 17:36
I have an issue uploading a file in eSubmission and it’s giving me an error. What do I do? When uploading a file in eSubmission, you must first make sure it follows the technical requirements of the system, which are as shown below. A)For procurement procedures: B)For req...Published on 03/10/2024 17:36
How many attachments can I upload per submission? The maximum number of documents the system will allow you to upload per tender is 200 files. You are able to check the eSubmission System Requirements in the documentation by clicking...Published on 03/10/2024 17:35
Why do tenderers need a PIC? It is mandatory to register for a PIC if you intend to submit a tender or a request to participate. Only one PIC per organisation must be used. Therefore, if your organisation alread...Published on 23/04/2024 18:14
How do I register my organisation and get a Participant Identification Code (PIC)? First, check if the organisation is already registered using the Search PIC tool under 'How to Participate' > Participant Register. If your organisation is a bigger...Published on 23/04/2024 17:07
How many languages does the system support? The system is multilingual and supports all 24 official EU languages.Published on 01/04/2024 20:56
Which is the character set encoding in the system? The character set encoding is UTF-8.Published on 23/02/2024 00:58
Does the system use encryption to ensure the integrity and the confidentiality of the information? Yes, the system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism.Published on 23/02/2024 00:57
Which file types does the system support? The supported file types depend on the type of submission you want to make. The allowed file types are specified within the system requirements linked to the procedure in question. M...Published on 22/02/2024 00:55
Can I view and edit my draft submission? Until the deadline for the submission has been reached, submissions in the draft status can be edited, viewed and deleted. Published on 24/03/2023 22:32
In the submission report, under the name of our entity, "Legal form: UNKNOWN" is displayed while in the system, our legal form was correctly displayed. Is this a problem for the submission? No, it is just a display issue. This is not blocking for you: you can submit. Published on 03/08/2021 23:07
I sent my submission on time and a few days later, I received an automatic email informing me that the deadline for the reception of submissions had been reached. Does this mean that my submission was not correctly sent? No, this is an auto-generated notification sent when the time limit of receipt defined for the call for tenders has been reached. Until then, you had the possibility of withdrawing...Published on 03/08/2021 23:05

In summary, this is a call for tenders by the European External Action Service (EEAS) for security services for the Delegation of the European Union to Trinidad and Tobago. The tender involves providing human and material resources, including security guards, GPS tracking systems, alarm systems, and CCTV systems. The estimated value of the contract is 1,220,000 EUR, and the maximum duration is 72 months. The deadline for submitting requests to participate is December 9, 2025. The submission must be done electronically. A key requirement is obtaining a Participant Identification Code (PIC). The eSubmission system supports various file types and uses encryption for data integrity. The tender follows a competitive procedure with negotiation, and the award will be based on the best price-quality ratio within a framework agreement.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the tender, it is likely that eligible applicants include companies or organizations that provide security services. This could include SMEs, large enterprises, or other entities with the necessary expertise and resources.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders for the provision of security services.

Consortium Requirement: The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility): The call for tenders is for security services for the Delegation of the European Union to Trinidad and Tobago. This suggests that the geographic eligibility is open to entities that can provide services in Trinidad and Tobago. It is not explicitly stated whether applicants must be based in the EU, Trinidad and Tobago, or if it is open to international applicants.

Target Sector: The target sector is security services. This includes the provision of human and material resources to ensure the security of persons and assets. Specific services mentioned include security guards, active GPS/GPRS tracking systems, alarm systems, and CCTV systems.

Mentioned Countries: Trinidad and Tobago is explicitly mentioned as the location where the services are to be provided.

Project Stage: The project stage is not explicitly mentioned, but it is implied that the services are ready for implementation. The call is for the provision of ongoing security services, so it is likely that applicants should have existing capabilities and experience in providing these services.

Funding Amount: The estimated total value of the tender is 1,220,000 EUR.

Application Type: The application type is an open call for tenders. The submission method is electronic. The procedure type is a competitive procedure with negotiation.

Nature of Support: Beneficiaries will receive money in exchange for providing security services. This is a service contract.

Application Stages: The application process appears to involve at least two stages: a request to participate and a full tender submission. The documentation includes an "Invitation to submit request to participate" and "Tender specifications."

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: Co-funding is not mentioned in the provided text, so it is likely not required.

Summary:

This is a call for tenders issued by the European External Action Service (EEAS) for the provision of security services to the Delegation of the European Union to Trinidad and Tobago. The tender is open to both single applicants and consortia who can provide human and material resources to ensure the security of persons and assets. The services to be provided include security guards, active GPS/GPRS tracking systems, alarm systems, and CCTV systems. The estimated total value of the tender is 1,220,000 EUR, and the maximum contract duration is 72 months. The submission method is electronic, and the deadline for receipt of requests to participate is December 9, 2025. The procedure type is a competitive procedure with negotiation, and the award method is based on the best price-quality ratio. Applicants must register for a Personal Identification Code (PIC) to participate. The eSubmission system supports various file types and has a maximum attachment size of 50 MB per file and a maximum of 200 files per submission. The system supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.