Power supplies

This is an EU public procurement tender issued by the European Commission DG JRC to establish framework supply contracts for power supplies and associated components for GELINA (Geel). The open procedure comprises two independent lots (Lot 1 estimated €302,000 for end‑of‑life replacements; Lot 2 estimated €170,000 for upgrades and repairs) with a combined estimated value of €472,000 and a maximum framework duration of 48 months. Tenders must be submitted electronically via the EU Funding & Tenders Portal by 21 September 2026, 16:00 (Europe/Brussels) using the provided templates and annexes. Award for each lot will be made on the basis of lowest price subject to compliance with mandatory technical, exclusion and selection requirements.

What it funds

Open procedure to award two single‑vendor framework contracts (FWC) supplying DC power supplies, modules and accessory kits for GELINA beam handling (replacement of end‑of‑life units, upgrades and repair spares). Contracts cover deliveries, optional interface/control modules and connectivity kits; modular rack‑mount PSU units are specified.

Estimated budget and duration:Total estimated value €472000 (Lot 1: €302000; Lot 2: €170000). Maximum contract duration 48 months; framework initial period 12 months renewable up to 4 years.

Who can apply

Suppliers or consortia of suppliers of power supplies, transformers and related control/communication modules. Public procurement rules apply: economic operators must register in the Participant Register (PIC), comply with exclusion/selection criteria and are subject to restrictive measures checks. Subcontracting and use of other entities' capacity are allowed but must be declared.

Key procurement facts

1. 1Procedure: Open; award method: lowest price.
2. 2Submission: electronic via EU eSubmission / EU Login; tender language: any official EU language.
3. 3Deadlines: deadline for receipt of tenders 2026-09-21 16:00 (Europe/Brussels); public opening 2026-09-23 10:00 (Brussels).
4. 4Mandatory technical requirements and financial offer form are in the tender documents; variants are not allowed.
5. 5Framework agreement: without reopening of competition; contracting authority: European Commission, DG JRC (JRC.Geel).

Tender documents (invitation, draft framework contract, administrative and technical specifications, annexes and financial offer form) are published on the Funding & Tenders Portal F&T Portal. ¹

How to respond:Prepare separate technical and financial tenders per lot, complete Annex 6 (financial offer form), include required Declarations and annexes (power of attorney for joint bids, identified subcontractors, commitment letters). Use eSubmission; ensure PIC and EU Login access well before the 21/09/2026 deadline.

Footnotes

1. 1All procurement documents and eSubmission link are available on the Funding & Tenders Portal Power supplies tender details.

Summary

The European Commission, Directorate-General Joint Research Centre (DG JRC) – JRC.Geel issues an open procedure to establish one framework contract per lot to supply power supplies and associated components for GELINA beam handling and for general upgrades and repairs. The procurement is divided into two lots: Lot 1 Replacement of power supplies that are end-of-life (estimated value €302,000) and Lot 2 Various power supplies needed for upgrades and repairs (estimated value €170,000). The overall estimated procedure value is €472,000. The contract form is a single framework contract per lot (framework agreement without reopening of competition), maximum duration 48 months (initial 12 months, renewable up to three times). Award criterion: lowest price. Submissions are electronic via the EU Funding & Tenders Portal / eSubmission. Deadline for tenders: 21 September 2026, 16:00 (Europe/Brussels). Public opening: 23 September 2026, 10:00 (Europe/Brussels). All procurement documents and templates (invitation to tender, draft FWC, administrative and technical tender specifications, financial offer form, declaration on honour, annexes) are published on the F&T Portal and must be consulted and used for tendering ¹.

What this tender buys

This procurement establishes framework contract(s) to allow critical upgrades and replacement of GELINA's (and associated Monnet accelerator) power supplies for beam handling and to provide various power supplies for routine upgrades and repairs. The technical specification (Part 2) sets minimum mandatory technical requirements. Lot 1 focuses on modular DC power supply units for beam handling (detailed PSU models and accessory modules/kits listed). Lot 2 covers individual power supply models and high-voltage Glassman supplies used for repairs and upgrades. The contracting authority will also order items from the awarded tenderer's catalogue under the discount schedule offered in the financial tender.

Key procurement facts

1. 1Procedure identifier: EC-JRC/GEE/2026/OP/3496 (TED ref 572656-2026).
2. 2Type: Open procedure, electronic submission mandatory (eSubmission via Funding & Tenders Portal).
3. 3Lots: 2 independent lots (tenderers may tender for one or both; each lot evaluated and awarded separately).
4. 4Contract form: Single framework contract per lot, without re-opening of competition.
5. 5Maximum contract duration: 48 months. Initial FWC period 12 months, renewable up to 3 times.
6. 6Award method: Lowest price (100% price).
7. 7Estimated values: Lot €1 302,000; Lot €2 170,000; Total €472,000 (all amounts excl. VAT).
8. 8Submission deadline: 21 September 2026, 16:00 Europe/Brussels.
9. 9Public opening: 23 September 2026, 10:00 Europe/Brussels.
10. 10Availability of procurement documents: Published 19 August 2026 on the Funding & Tenders Portal. All bidders must use the provided templates and annexes (Invitation to tender, Draft FWC, Tender specifications Part 1 and Part 2, Financial offer form, Declaration on Honour, Annexes 1–6, technical specs, etc.).

Detailed answers: categorisation and structured extraction

Eligible Applicant Types

Eligible applicants:legal entities (commercial companies) and groups of economic operators (joint tenders). The procedure is open to natural and legal persons within the scope of the Treaties and to economic operators established in third countries that are covered by applicable international agreements (e.g., WTO GPA) and Euratom programme association rules. Subcontracting is permitted; identified subcontractors must be declared in Annex 4 and provide commitment letters (Annex 5.1). Entities on whose capacity the tenderer relies (not subcontractors) must provide commitment letters (Annex 5.2). Public bodies and research organisations may participate where legally possible but must comply with the selection and exclusion criteria. Individuals cannot act alone unless they are a natural person tenderer with legal capacity to contract. NGOs, SMEs, large enterprises, manufacturers, distributors, system integrators, and resellers are all eligible provided they meet the tender requirements.

Funding Type

Primary financial mechanism:procurement (call for tenders) to award a supply contract in the form of a framework agreement (framework contract for supplies). This is not a grant, loan, or equity instrument.

Consortium Requirement

A single economic operator may submit a tender (sole tenderer). Joint tenders (groups of economic operators) are allowed. If a joint tender is submitted, the group must appoint a group leader with a power of attorney (Annex 3). The contract will be signed with the group leader who assumes joint and several liability. Therefore both single and consortium (joint tender) submissions are permitted; consortium is optional, not mandatory.

Beneficiary Scope (Geographic Eligibility)

Geographic eligibility:entities established in EU Member States, EEA where applicable, and third countries covered by the WTO Government Procurement Agreement (GPA) and Euratom programme association (the tender text explicitly states the procurement is covered by GPA and Euratom Research and Training Programme). The procurement documents specify that third-country participation is allowed under applicable agreements; tenderers must verify national rules and provide evidence of legal capacity/registration (Participant Register PIC).

Target Sector

Thematic/industry sector:energy and electrical engineering for scientific research facilities. Target sub-sectors include power electronics, uninterruptible/interruptible DC/AC power supplies, power transformers, electricity distribution and control apparatus and laboratory/specialised high-voltage power supplies for accelerators and beam instrumentation. This is specialist scientific infrastructure procurement (nuclear research facility equipment).

Mentioned Countries

Explicitly mentioned country:Belgium (JRC-Geel site, Retieseweg 111, 2440 Geel), EU. Broader region: EU / Euratom programme; participation under GPA and possible third country participants per agreements. The lead contracting authority is the European Commission, DG JRC (headquarters and site JRC.Geel, Belgium).

Project Stage

Expected maturity:deployment / replacement and operational support for installed scientific equipment. Activities cover procurement for repair, replacement and upgrades of production/operational hardware (demonstration/implementation stage) rather than R&D. The required equipment must be production-grade, ready for integration and long-term operation (24/7).

Funding Amount

Estimated contract amounts:Lot 1 estimated overall contract amount €302,000; Lot 2 estimated overall contract amount €170,000; Procedure estimated total €472,000. The Financial Offer Form includes unit estimated quantities for a 4-year period and a catalogue rebate field used for evaluation (total price basis for lowest price award).

Application Type

Submission method:Open call for tender via electronic submission (eSubmission through the Funding & Tenders Portal). This is an open procedure (any interested operator may submit). Electronic-only submission is mandatory and requires EU Login and a Participant Register PIC. Questions are submitted via the Portal Q&A functionality within the published deadlines.

Nature of Support

Beneficiaries receive monetary compensation for supplies (payment for goods delivered under the framework contract). This is a paid supply contract; non-financial services per se are not awarded, though procurement includes supply of hardware, optional modules, kits, accessory services (delivery, possible assembly) and catalogue supply arrangements.

Application Stages

Number of stages:single-stage tender submission (1). The procurement follows these logical stages: 1) Electronic submission of full tender and attachments by the deadline; 2) administrative and exclusion/selection checks; 3) technical and price evaluation; 4) award decision and invitation to sign; 5) signature and framework contract entry into force; 6) call-offs (specific contracts/orders) under the framework. For some frameworks, the contracting authority may request clarifications or supporting evidence from the presumed winner before award (this is part of the single-stage process).

Success Rates

Success rates:Not published. As an open tender with one award per lot and lowest price award, the probability of award depends on the number and competitiveness of bidders. No official success-rate data is provided in the procurement documents.

Co-funding Requirement

Co-funding:No co-funding from tenderers is required. This is a public procurement for supply; tenderers quote prices (all-in, VAT excluded). VAT exemption rules for intra-community purchases and invoices are described in the draft contract and order form annex. However, tenderers may rely on third-party resources (guarantees, subcontractors) per selection rules.

Templates and Application Forms (structure and required documents)

Procurement documents published on the Funding & Tenders Portal include standard templates and forms. Tenderers must use these documents and upload them via eSubmission in the specified places. The main templates and the expected structure are summarized below.

1. 1Invitation to Tender (Invitation letter) – outlines submission rules, eSubmission guidance, deadlines and contact information.
2. 2Draft framework contract (draft fwc-supply) – legal terms, special and general conditions, order form model (Annex III), duration, maximum amounts, payment terms, confidentiality, data protection, termination, audits, VAT/exemption rules.
3. 3Tender specifications – Part 1 Administrative Specifications (includes Annex 1 List of documents; Annex 2 Declaration on Honour; Annex 3 Power of Attorney model; Annex 4 List of identified subcontractors; Annex 5.1 and 5.2 commitment letters; Annex 6 Financial Offer Form).
4. 4Tender specifications – Part 2 Technical Specifications – mandatory technical requirements (detailed PSU specifications for Lot 1 unit types, accessory modules and kits; list of Lot 2 models and compatibility requirements).
5. 5Financial Offer Form (Annex 6, Excel): tabbed by lot, contains itemised article list, estimated quantities (4-year), catalog list prices, discounts, net unit prices, freight/handling cost tables and catalogue rebate fields. This form must be fully completed and is the basis for the price award.
6. 6Declaration on Honour (Annex 2): required by all involved entities as indicated in Annex 1. Covers exclusion and selection declarations and restrictive measures statements. Must be signed electronically (QES preferred) or hand-signed and kept available.
7. 7Power of Attorney / Agreement (Annex 3): required for joint tenders to demonstrate group leader authority.
8. 8Annex 4: List of identified subcontractors (if applicable) including proportion of subcontracting.
9. 9Annex 5.1: Commitment letter by identified subcontractor (mandatory for subcontractors above specified thresholds or relied-upon for selection criteria).
10. 10Annex 5.2: Commitment letter by entity on whose capacity the tenderer relies (not a subcontractor) for selection criteria reliance.
11. 11Technical Tender: completed technical documentation showing compliance with mandatory technical requirements and any product brochures, datasheets, catalogue pages, technical declarations.
12. 12Additional supporting evidence (only upon request by contracting authority or EU Validation Services): documentation proving legal existence, financial statements, proof of enrolment in trade register, evidence for exclusion/selection criteria (profit & loss accounts, references, project lists).

How documents are uploaded in eSubmission:All required attachments must be uploaded into the eSubmission application in the designated sections (Identification tenderer Attachments; Tender Data -> Technical Tender; Tender Data -> Financial Tender). The Annex 1 list specifies where each document must be attached. Use the Financial Offer Form (Annex 6) template exactly as provided. The total price entered in the eSubmission 'Total amount' field must match the uploaded financial tender; in case of discrepancy, the uploaded financial tender controls.

Selection, Exclusion and Award: Practical compliance checklist

1. 1Register and obtain a PIC in the Participant Register and ensure EU Login access prior to tendering.
2. 2Subscribe to the call on the Funding & Tenders Portal to receive updates and Q&A.
3. 3Prepare and sign the Declaration on Honour (Annex 2). All involved entities indicated in Annex 1 must provide their declaration as specified.
4. 4Complete the Financial Offer Form (Annex 6) for each lot tendered and ensure catalogue and catalogue rebates are provided.
5. 5Prepare the Technical Tender demonstrating compliance with all mandatory technical requirements (Part 2) and include datasheets, optional card compatibility statements, master/slave and kit compatibility.
6. 6If submitting a joint tender, prepare and sign the Power of Attorney (Annex 3) appointing the group leader.
7. 7Identify subcontractors exceeding the reporting threshold (Annex 4) and gather signed commitment letters (Annex 5.1). If relying on other entities to meet selection criteria, include Annex 5.2 commitment letters.
8. 8Ensure proof of legal existence, financial statements (if requested), and evidence for selection criteria can be produced rapidly on request. Financial turnover minima are specified per lot in the tender specifications (F1 criteria).
9. 9Submit via eSubmission before the deadline; verify upload receipt (timestamp) and keep originals of signed documents for retention (5 years).

Technical highlights (mandatory) — summary

Lot 1 technical highlights (mandatory):modular PSUs to minimize spare part diversity using no more than four PSU types (SM70-CP-450, SM500-CP-90, SM75-CP-250, SM40-CP-450 or equivalents) with specified DC voltage/current/power ranges, ripple and stability ppm limits, MTBF targets (~500,000 hours), 19-inch rack mounting heights, forced air cooling, master/slave parallel and series capability where applicable, standard Ethernet and optional protocol carriers (Modbus TCP, Profinet, Profibus), galvanic-isolated analogue modules with minimum 16-bit ADC/DAC, safety interlocks and relay signalling. Accessory kits (parallel and series bus-bars, communication cables, safety covers, mounting hardware) and plug-in interface modules are required and must be compatible with all PSU types. Lot 2 includes a catalog of specific PSU models from Kikusui, Delta Elektronika, Glassman and compatible equivalents; physical dimensions and compatibility with 19 inch racks and existing connectors and airflow constraints are mandatory. Tenderers must demonstrate equivalence where alternative brands are proposed and must ensure full compatibility and swap-ability without further mechanical/electrical redesign.

Evaluation and award

Award for each lot is on the basis of lowest price (100% price) subject to compliance with the mandatory technical requirements and successful passing of exclusion and selection criteria. The Financial Offer Form total net price (basis for evaluation) must be complete and valid for 6 months. The contracting authority reserves the right to reject abnormally low tenders and to request clarifications and supporting evidence from the presumed winner prior to award.

Special contractual and legal points bidders must note

1. 1Framework contract ceilings per lot: Lot €1 302,000; Lot €2 170,000 (maximum amounts).
2. 2VAT: the Commission is VAT-exempt; invoicing and VAT exemption rules are in the draft FWC and order form. For Belgian local purchases specific VAT procedures apply and the contract contains instructions and annex templates.
3. 3Data protection: the draft FWC and administrative specs include obligations under Regulation (EU) 2018/1725 and the contractor must comply with data processing and breach notification rules.
4. 4Checks & audits: the contract foresees checks and audits by the contracting authority, OLAF, Court of Auditors, EPPO; documents must be retained for five years after the last payment.
5. 5Termination & remedies: the draft FWC includes standard grounds for termination (including exclusion situations and fraud/irregularities), liquidated damages for delay, price reduction for non-conformity, and substitution of contractor in case of non-performance.
6. 6Signature: documents requiring signature are recommended to use a Qualified Electronic Signature (QES) compliant with eIDAS; hand-signed originals need not be submitted but must be retained.

How to apply — practical steps

1. 1Register your organisation in the Participant Register and obtain a PIC (if not already registered).
2. 2Create an EU Login account and ensure you can access eSubmission.
3. 3Subscribe to the call on the Funding & Tenders Portal to receive updates and Q&A.
4. 4Download and carefully read: Invitation to tender, Draft FWC, Tender Specifications (Part 1 and 2), Financial Offer Form, Declaration on Honour and all annexes.
5. 5Complete the Financial Offer Form (Annex 6) for the lot(s) you tender for and prepare technical compliance documentation and templates (Annexes 2–5 as applicable).
6. 6If submitting as a joint tender, prepare the power of attorney (Annex 3) and appoint the group leader.
7. 7Upload the technical tender and financial tender in the correct eSubmission sections before the deadline and ensure you receive a submission receipt timestamp.
8. 8Monitor Q&A and portal updates until the questions cut-off (11 September 2026) and the tender closing date.

Tenderers must consult and use the exact procurement templates and specifications published on the Funding & Tenders Portal. All administrative requirements, exclusion and selection declarations, and the Financial Offer Form templates are mandatory and must be respected.

Footnotes

1. 1All procurement documentation (Invitation to tender, Draft FWC, Tender specifications Part 1 and Part 2, Annexes 1 to 6, Financial Offer Form) and submission are handled via the Funding & Tenders Portal: ec.europa.eu. See Q&A on the Portal and eSubmission Quick Guide for technical submission rules.

This opportunity is an EU public procurement tender, not a grant, issued by the European Commission, DG JRC - Joint Research Centre for power supplies used at GELINA in Geel. The procedure is open, submitted electronically, and the contract is structured as a framework agreement with two lots[2].

Opportunity Snapshot

What the Tender Covers

The contracting authority says the framework contract will support critical upgrades of GELINA power supplies for beam handling. Lot 1 covers replacement of end of life power supplies, while Lot 2 covers various power supplies needed for upgrades and repairs[2].

• Lot 1 is focused on replacement items for equipment that has reached end of life, with an estimated value of €302000.
• Lot 2 is focused on assorted power supplies for upgrades and repairs, with an estimated value of €170000.
• The financial offer forms show detailed item lists and indicate that equivalent products may be proposed where allowed by the technical specifications.
• The financial offer forms indicate prices are to be stated in EUR, excluding VAT, and valid for 6 months.

Who Can Apply

Any economic operator able to deliver the required supplies can submit a tender, either alone or as part of a group. The procurement documents include templates for joint tenders, subcontractor listing, and capacity reliance, so consortia, subcontractors, and entities providing financial or economic capacity may be involved if the tender complies with the documented conditions[2].

• A Participant Identification Code is required for each organisation participating in the tender, and an EU Login account is needed for electronic submission.
• The declaration on honour covers exclusion grounds, selection criteria, conflicts of interest, EU restrictive measures, and any established debt to the Union.
• The portal data indicate the opportunity is not marked as SME suitable.
• The documents show that tenders may be submitted in any official EU language.

Submission and Process Rules

1. 1Submit electronically only through the Funding and Tenders Portal; paper or email submissions are not accepted.
2. 2Submit one tender per tenderer unless the tender documents expressly allow otherwise; if multiple tenders are filed, only the latest one is considered.
3. 3Tenders must be complete at submission and must include all required declarations and forms.
4. 4Requests for clarification should be submitted before 11 September 2026, because the contracting authority is not bound to answer later questions.
5. 5The opening session is scheduled for 23 September 2026 at 10:00 Brussels time.
6. 6Tenderers bear their own preparation and submission costs.

Commercial and Contractual Conditions

• The award criterion is the lowest price, so technical compliance and pricing competitiveness are decisive.
• The framework contract is non exclusive, so the contracting authority does not commit to buying exclusively from the selected contractor.
• The maximum contract duration is 48 months, and the draft contract states the framework contract starts with an initial 12 month period and may be renewed three times for 12 months each.
• Specific orders or specific contracts can be issued during the framework period, and deliveries for orders placed before expiry may continue for up to 6 months after expiry or termination.
• The procurement documents include standard EU public procurement controls on checks, audits, confidentiality, personal data, and conflict of interest.

Applicant Takeaways

This is a focused supply tender for power supply equipment rather than a broad innovation or research call. The strongest bidders are likely to be manufacturers, authorised distributors, or integrators with proven ability to supply technically compatible power supplies, accessories, and related components on competitive terms, while meeting the exclusion, selection, and eSubmission requirements.