Gamma Spectrometry Acquisition System with Electrically Cooled HPGe Detector

The European Commission DG ENER (Radiation Protection and Nuclear Safety Unit DG ENER D3) has published an open tender (EC-ENER/LUX/2026/OP/0030) to procure one factory-characterised electrically cooled HPGe gamma spectrometry acquisition system to replace equipment in its ISO/IEC 17025 Radiation Protection Laboratory in Luxembourg. The estimated contract value is €160,000 for a supplies contract of 12 months and the submission deadline is 10 September 2026 at 16:00:59 (Europe/Luxembourg) by mandatory eSubmission on the EU Funding & Tenders Portal. Evaluation is based on quality (60%) and price (40%), and bidders must comply with the tender documentation including Annex I (technical specifications), Annex 6 (financial offer form), the Declaration on Honour and Appendix 1 (security requirements).

What it funds

Scope

Procurement of one complete gamma spectrometry measurement system including a factory characterised, electrically cooled HPGe detector for filter-sample analysis to identify and quantify gamma-emitting radionuclides. The equipment will replace the existing system used by the ISO/IEC 17025 accredited Radiation Protection Laboratory (DG ENER D3) to support Euratom safeguards and Commission dosimetry assessments.

Who can apply:Suppliers of radiation measurement instrumentation and turnkey system vendors able to deliver, install and provide required documentation and warranties under the EU procurement rules; submission via the EU Funding & Tenders Portal (eSubmission).

1. 1Single lot supply contract (LOT-0001) for equipment and related services
2. 2Tenderers must meet the technical and administrative requirements set out in the tender specifications
3. 3Electronic submission required; additional information request deadline and open tender event dates in procurement documents

Call identifier EC-ENER/LUX/2026/OP/0030. Tender documents (invitation, specifications, draft contract, financial form and security requirements) are published on the portal; consult them for detailed technical, eligibility and award criteria Tender dossier ¹.

Footnotes

1. 1Full procurement documents and submission instructions are available on the EU Funding & Tenders Portal tender page (see Tender dossier link).

Basic procurement facts

Title, contracting authority and reference

Opportunity Title:Gamma Spectrometry Acquisition System with Electrically Cooled HPGe Detector. Contracting Authority: European Commission, DG ENER - Energy (Radiation protection and nuclear safety unit DG ENER D3). Call Identifier: EC-ENER/LUX/2026/OP/0030. CPV Main Code: 38940000. Procurement nature: supplies (direct purchase of measurement equipment).

Purpose of procurement:The procurement aims to replace an existing gamma spectrometry measurement system in the ISO/IEC 17025 accredited Radiation protection laboratory of DG ENER D3. The laboratory uses contamination measurements and, when contamination is detected, gamma spectrometry to identify and quantify gamma-emitting radionuclides on filter samples to assess exposure risks for Euratom safeguards inspectors and ensure compliance with basic safety standards ¹.

Key dates and submission method

Deadlines and important dates are provided in the published tender documents and on the Funding & Tenders Portal. The tender is handled electronically via the Funding & Tenders Portal (eSubmission).

Estimated value and contract specifics

Estimated overall contract value:€160,000 (currency EUR). Planned contract period: 12 months (procurement is for supply of equipment). The procurement is listed as a single lot (LOT-0001). The tender validity period for offers is six months from submission.

Documents published with the tender

The contracting authority has published standard procurement documentation necessary to prepare a tender. Key documents available include an Invitation to Tender, Tender Specifications (Annex I), Declaration on Honour (tender) (Annex II), Draft Contract (Annex II contrat-direct-fourniture-2024), Financial Offer Form (Annex 6), and Appendix 1 Security requirements. Bidders must consult these documents for full technical, contractual, administrative and security requirements ¹.

1. 1EN-Invitation_to_tender_EC-ENERLUX2026OP0030_ENERD32026-2309 (published 2026-05-11)
2. 2Annex I - EN TENDER SPECIFICATIONS (technical and functional requirements for the gamma spectrometry system)
3. 3Annex 2 - declaration-of-honour-tenders (economic and legal eligibility declaration template)
4. 4Annex 6 - Financial offer form (Excel native financial template)
5. 5Annex II contrat-direct-fourniture-2024 (Draft supply contract)
6. 6Appendix 1 Security requirements en 2025 (security clearance / requirements document)

Detailed answers to categorisation and extraction questions

Eligible Applicant Types

The opportunity is a public procurement for supplies by the European Commission. Eligible applicants are commercial suppliers and manufacturers of scientific instrumentation and measurement systems, distributors or authorised resellers who can supply a factory characterised electrically cooled HPGe gamma spectrometry system and who meet the selection criteria set out in the tender documents. Typical eligible applicant types: SME (subject to SME suitability indicator noted as false for this tender), large enterprises, specialised instrument manufacturers, authorised dealers, and legal entities able to enter into contract with the European Commission. Research institutes or universities may participate only if they are commercial suppliers or organised as legal suppliers meeting procurement selection criteria. Individuals and non-commercial-only entities are not the intended suppliers unless legally constituted and qualifying as tenderers per the tender specifications. The tender documentation contains specific tenderer qualification requests and selection criteria that must be followed.

Funding Type

Primary financial mechanism:public procurement / supplies contract (purchase of goods). This is not a grant, loan, equity or voucher; it is a supply contract awarded following a tender process, with contracting under a draft contract provided as Annex II.

Consortium Requirement

A consortium is not required. The procurement is for a single supplier for one lot (LOT-0001). The tendering process is a standard supplies procurement where a single economic operator will be awarded the contract. If bidders intend to form a consortium or submit a joint bid, they must comply with the tender rules on joint tenders and the declaration templates in the procurement documents, but the procurement itself anticipates a single supplier contract award.

Beneficiary Scope (Geographic Eligibility)

The contracting authority is the European Commission (DG ENER). Procurement rules are governed by EU procurement principles and the Funding & Tenders Portal eSubmission. Eligibility is typically open to economic operators established in Member States of the European Union and possibly EEA/EFTA states as allowed under EU procurement law and the tender specifications. The tender documents specify any nationality, establishment or security clearance constraints; bidders must check Annex I (tender specifications) and Appendix 1 (security requirements) for explicit geographic and security eligibility limitations. The contracting authority is located in Luxembourg and the beneficiary is the European Commission laboratory in the Euroforum building.

Target Sector

Sector:radiation protection / nuclear safety instrumentation and laboratory measurement equipment. The specialised technology sector includes radiological monitoring equipment, nuclear safeguards support, laboratory gamma spectrometry, scientific instrumentation and related software and services. Relevant thematic sectors: environment (radiation monitoring), energy (civil nuclear safety), health & safety (dosimetry) and scientific equipment manufacturing.

Mentioned Countries

Explicitly mentioned region/authority:Luxembourg (contracting authority DG ENER - European Commission based in Luxembourg; Euroforum building). The opportunity is published by the European Commission and therefore applies under EU procurement rules. No other specific countries are listed in the scraped content; geographic applicability follows EU/EEA procurement rules as defined in the tender documents.

Project Stage

Maturity expected:procurement for a ready-to-supply, factory characterised commercially available system. The project stage is implementation / deployment: the contracting authority requires supply, delivery and likely installation, factory characterisation and acceptance testing of an electrically cooled HPGe detector gamma spectrometry system capable of accurate identification and quantification of gamma-emitting radionuclides on filter samples.

Funding Amount

Estimated total contract value:€160,000. This is the estimated overall contract amount published with the procurement. Bidders should prepare financial offers using the Annex 6 financial offer form.

Application Type

Application method:Open competitive tender via eSubmission on the Funding & Tenders Portal (required submissionMethodCode: ESUBMISSION). This is an open procurement call (Invitation to Tender published) with a single submission deadline. The tender is not invitation-only or rolling.

Nature of Support

Nature of support:Non-grant financial transaction — the contracting authority will pay for supplied goods under a public procurement contract. Beneficiaries (winning supplier) will receive monetary payment under contract for delivered supplies and services. The procurement includes payment for goods and potentially for installation, factory characterisation, documentation and warranty services as specified in the contract.

Application Stages

The tender follows typical procurement stages:1) Submission of tender (electronic), 2) Administrative compliance and selection (eligibility, financial and technical capacity checks), 3) Evaluation of tender (award criteria combining quality and price; weighting published in the tendering terms shows 60 weight for quality and 40 weight for price), 4) Contract award and signature, followed by supply/delivery and acceptance testing. From a bidder perspective, this equals a multi-stage process: submission, selection/eligibility check, technical and financial evaluation, award (4 stages).

Success Rates

No success rate is published in the tender documents. As a competitive public procurement with a single award and unknown number of bidders, the success rate depends on the number and quality of offers submitted. Typical public tenders have limited published historic success rate information; bidders should assume competition and prepare compliant, high-quality technical and financial proposals.

Co-funding Requirement

No co-funding by the supplier is required in the sense of contributing to the contracting authority’s funding; the authority will pay the contract price for the supplies. There is no grant co-financing model. Bidders must bear their bid preparation costs and any costs not reimbursed under the contract. Any required bank guarantees, performance securities or payment terms are specified in the draft contract and tender documents and must be respected by the winning supplier.

Templates and application form structure

The procurement package provides standard templates and forms that bidders must complete and submit electronically. Key forms and their intended purposes are listed below; bidders must consult each annex for exact required content, formatting and signatures.

1. 1Invitation to Tender (main covering document) — explains procedure, timelines and eSubmission portal access.
2. 2Annex I - Tender Specifications — contains full technical and functional requirements for the gamma spectrometry system, performance metrics, acceptance criteria, warranty, installation and training requirements.
3. 3Annex 6 - Financial Offer Form (Excel) — structured pricing template to be completed by bidders including unit prices, totals, currency (EUR) and any optional items; use this spreadsheet exactly as published.
4. 4Annex 2 - Declaration on Honour (tender) (docx) — legal declaration template to confirm eligibility, exclusion and selection criteria statements.
5. 5Annex II - Draft Contract (PDF) — proposed contract wording including delivery terms, payment terms, liability, warranty, confidentiality and security clauses; bidders should note any contractual deviations are subject to evaluation.
6. 6Appendix 1 - Security requirements — details on security screening, personnel clearance or facility access requirements that may be needed for performance or delivery to the Euroforum site.

Structure of a compliant tender submission (high-level):complete and sign the Declaration on Honour; populate and attach the Financial Offer Form (Annex 6); provide a technical offer responding point-by-point to Annex I tender specifications including data sheets, factory characterisation certificates for the HPGe detector, calibration and quality assurance documentation; include proposed delivery, installation, acceptance test plan and warranty conditions; provide evidence of legal status, financial capacity and relevant past performance; comply with security requirement appendices; submit all documents electronically via the Funding & Tenders Portal before the closing deadline ¹.

Technical and performance expectations (summary from tender specs)

The authority requires one complete gamma spectrometry system including:electrically cooled high purity germanium (HPGe) detector that is factory characterised; acquisition system and software for spectrum analysis; sample handling appropriate for filter samples; calibration, documentation and traceable characterisation data; acceptance testing and demonstration of detection limits and efficiency for radionuclides relevant to contamination monitoring; installation, on-site commissioning and user training; and warranty and maintenance conditions as specified in Annex I. Bidders must provide full technical datasheets, certificates of factory characterisation, and evidence of compliance with ISO/IEC 17025-relevant measurement needs as described in the tender specifications.

How to apply and practical notes

Submit tenders electronically via the Funding & Tenders Portal eSubmission tool before the stated closing time on 2026-09-10. Ensure all required annexes and forms are completed and uploaded. Respect the tender validity period (6 months). For clarifications use the Additional information request period ending 2026-09-02. Non-electronic submissions are not accepted.

Procurement evaluation criteria and weighting

Award criteria weighting (as included in tendering terms):Quality: 60 (weight), Price: 40 (weight). The tender specifications require bidders to consult the procurement documents for detailed sub-criteria and scoring methodology. Technical compliance, performance verification, factory characterisation data, delivery times, warranty, and after-sales support will be key quality elements.

Summary and final explanation

This procurement invitation seeks a single supplier to provide a factory characterised, electrically cooled HPGe gamma spectrometry system for the European Commission’s DG ENER D3 Radiation protection laboratory. The system must enable accurate identification and quantification of gamma-emitting radionuclides on filter samples for contamination monitoring and dosimetry-related risk assessment. The tender is an open electronic submission on the Funding & Tenders Portal, with an estimated budget of €160,000 and a submission deadline of 10 September 2026. Bidders must follow the Annex I technical specifications, complete the Annex 6 financial form, submit the Declaration on Honour and comply with the Draft Contract and Security Requirements. Evaluation will prioritise quality (60) over price (40). The procurement is governed by EU rules and is aimed at commercial suppliers of nuclear/radiation laboratory instrumentation; no co-funding by bidders is required beyond normal contractual performance securities if applicable. Interested suppliers should prepare a compliant technical and financial offer, include factory characterisation and calibration evidence for the HPGe detector, and submit via eSubmission before the deadline ¹.

Footnotes

1. 1Tender documents, including the Invitation to Tender, Annex I Tender Specifications, Annex 6 Financial Offer Form, Annex 2 Declaration on Honour, Draft Contract and Appendix 1 Security Requirements, are published on the Funding & Tenders Portal for call EC-ENER/LUX/2026/OP/0030. Access the opportunity details at the portal for full, authoritative text and document downloads Opportunity details.

Opportunity Overview

This is a public procurement tender issued by the European Commission, Directorate-General for Energy (DG ENER), specifically the Radiation Protection and Nuclear Safety Unit (DG ENER D3). The tender seeks to purchase one complete gamma spectrometry acquisition system featuring a factory-characterised, electrically cooled High Purity Germanium (HPGe) detector. The system is intended to replace existing equipment in the ISO/IEC 17025 accredited Radiation Protection Laboratory located in the Euroforum building in Luxembourg.

The laboratory provides daily contamination measurement services to Commission staff, particularly Euratom safeguards inspectors, verifying the absence of radioactive contamination on equipment and seals returned from nuclear facilities. In cases of detected contamination, the gamma spectrometry method identifies gamma-emitting radionuclides on filter samples, enabling accurate risk assessment and compliance with basic safety standards.

Key Details

Tender Reference:EC-ENER/LUX/2026/OP/0030 (LOT-0001)

Publication Date:11 May 2026

Submission Deadline:10 September 2026 at 16:00:59 (Europe/Luxembourg time)

Estimated Contract Value:€160,000

Contract Type:Supplies contract, duration 12 months

CPV Code:38940000 (Instruments for measuring quantities of radiation)

Procedure Type:Open tender procedure with electronic submission required

Eligibility and Who Can Apply

Open to economic operators from EU Member States and countries participating in the tender procedure. Detailed eligibility criteria, including selection requirements for tenderers, are specified in the procurement documents. Tenderer qualification requests apply, referencing epo-procurement documents. Not indicated as SME-suitable.

Award Criteria

• Quality: 60% (details in procurement documents)
• Price: 40% (details in procurement documents)

Technical Requirements

The system must include a complete gamma spectrometry acquisition setup with an electrically cooled HPGe detector, factory-characterised for accurate identification and quantification of gamma-ray emitting radionuclides on filter samples. Specifications are detailed in Annex I - Tender Specifications.

Procurement Documents

1. 1EN-Invitation to tender EC-ENERLUX2026OP0030 ENERD32026-2309
2. 2Annex I - EN TENDER SPECIFICATIONS EC-ENERLUX2026OP0030 ENERD32026-2309
3. 3Annex 2 declaration-of-honour-tenders
4. 4Annex 6-ENERD32026-2309 EC-ENERLUX2026OP0030 (Financial offer form)
5. 5Annex II contrat-direct-fourniture-2024 (Draft contract)
6. 6Appendix 1 Security requirements en 2025

All documents were published on 11 May 2026. Changes can be monitored until 25 May 2026. Access full documents via the official portal EU Funding & Tenders Portal.

Submission and Process

Electronic submission (eSubmission) is mandatory via the EU Funding & Tenders Portal. Tender validity period: 6 months. Additional information requests accepted until 2 September 2026. Electronic orders and payments will be used post-award. Contracting authority: European Commission, DG ENER - Energy DG ENER.

Additional Considerations

Security requirements apply as per Appendix 1. The tender supports EU nuclear safety and radiation protection activities under DG ENER responsibilities. Similar procurements noted at JRC Karlsruhe, indicating market demand for HPGe systems in EU institutions ¹.

Footnotes

1. 1See developmentaid.org for JRC Karlsruhe tender on similar gamma spectrometry systems.