Liberia Communication & Visibility

This opportunity is a call for tenders for a service contract focused on communication and visibility for the EU Delegation to Liberia. The contract is valued at approximately €990,000 and is set to last for a maximum of 36 months. The EU is seeking qualified organizations or consortia to deliver marketing and communication services that will enhance the visibility of EU projects in Liberia.

Eligible applicants include large enterprises, NGOs, and communication agencies, while small and medium enterprises (SMEs) are explicitly marked as unsuitable. The tender is structured as a procurement contract, meaning that it involves a direct payment for services rather than a grant. There is no requirement for consortium applications, allowing single entities to apply.

The geographic scope for beneficiaries is Liberia; however, international entities, including those from EU member states, may also apply, as the contract is managed by the EU Delegation to Liberia. The applicable sector is identified under the CPV code 79340000, which pertains to advertising and marketing services.

The application process is categorized as an open call, with electronic submissions required. The deadline for submission is set for May 31, 2025. Evaluation criteria will focus predominantly on service quality, weighted at 80%, with cost accounting for 20%. There are no co-funding requirements, and selected firms will receive full payment from the EU for their contracted services.

The process involves a single submission stage without pre-qualifying processes, although applicants must meet certain selection criteria, including professional activity suitability, economic standing, and technical ability.

Further details include that a Personal Identification Code (PIC) is mandatory for participation, and submissions must adhere to specific technical requirements regarding file formats and sizes. The eSubmission system supports all official EU languages and ensures the confidentiality of submitted documents through encryption.

In conclusion, this tender represents a significant opportunity for capable organizations to partner with the EU in delivering impactful communication strategies within Liberia, enhancing the visibility and engagement of EU initiatives in the region.

This is an invitation to submit a request to participate in a call for tenders for a service contract for communication and visibility for the EU Delegation to Liberia. The procedure identifier is EC-INTPA/MLW/2025/EA-RP/0067. The submission method is electronic and the call is open for submission. The procedure type is restricted. The estimated total value of the contract is 990,000 EUR. The TED publication date is 30/04/2025. The lead contracting authority is the European Commission, INTPA International Partnerships. The main classification (CPV) is 79340000 Advertising and marketing services. The nature of the contract is services. The maximum contract duration is 36 months. The award method is best price-quality ratio. There is no framework agreement.

The selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Consult the procurement documents for details on these criteria. The place of delivery or performance is Liberia, specifically location code 20000942. The relevant programme codes are 42921326 Others and 42921326 Others. The deadline for receipt of requests to participate is 31/05/2025 00:00 Africa/Monrovia.

Two documents are available for download: a Contract Notice and Additional Information, both published on 30/04/2025, Version 1, and available only in English. Submissions must be sent exclusively at the address for submission given on the portal electronically.

Several questions and answers (Q&A) have been published:

Question 64962: A consortium member cannot invoice any service that is budgeted as incidental budget. Published on 20/05/2025 17:36.

Question 64961 & 64956: Sri Lankan companies are eligible to apply as a lead contractor for this procedure, as Sri Lanka is an eligible country. Reference is made to Point 7 of the document "Additional information about the Contract Notice". Subcontractors do not need to obtain. Published on 20/05/2025 17:21 and 20/05/2025 17:19 respectively.

Question 64951: The InforEuro rate for May 2025 can be used to convert any non-Euro amounts, according to section 15 of the Additional Information. Published on 20/05/2025 16:51.

Additional FAQs provide guidance on using the eSubmission system:

If the system is slow, use the latest versions of Google Chrome or Mozilla Firefox. Clear the cache and cookies if issues persist. Published on 13/02/2025 20:52.

eSubmission supports the latest versions of Google Chrome or Mozilla Firefox. Refer to the System Requirements link for technical recommendations. Published on 13/02/2025 20:52.

It is not possible to view the details of the submission after the deadline, as the system encrypts all attachments upon upload. Published on 13/02/2025 20:50.

Submissions can be found in Manage My Area, in the Funding & Tenders portal, under ‘My Submission(s)’. Published on 17/10/2024 20:40.

Attachments must be less than 50 MB in size. Published on 17/10/2024 20:36.

Attachments must be named following the System Requirements. Published on 03/10/2024 16:39.

The System Requirements should be checked for video format support. Published on 03/10/2024 16:37.

Invited candidates can only see the procurement documents after having selected an organisation in the F&T Portal, “My Invitations”. Published on 03/10/2024 16:37.

A Personal Identification Code (PIC) is mandatory for participation as a sole candidate/tenderer or as a member of a group (consortium). Published on 03/10/2024 16:36.

Files must follow the technical requirements of the system. Published on 03/10/2024 16:36.

The maximum number of documents that can be uploaded per tender is 200 files. Published on 03/10/2024 16:35.

A PIC is mandatory to submit a tender or a request to participate. Only one PIC per organisation must be used. Published on 23/04/2024 17:14.

Organisations can register and get a Participant Identification Code (PIC) using the Search PIC tool under 'How to Participate' > Participant Register. Published on 23/04/2024 16:07.

A PIC is unique and its validity is not limited in time. Published on 22/04/2024 22:55.

The system supports all 24 official EU languages. Published on 01/04/2024 19:56.

The character set encoding is UTF-8. Published on 22/02/2024 23:58.

The system encrypts all uploaded documents, using an asymmetric key as an encryption mechanism. Published on 22/02/2024 23:57.

The supported file types depend on the type of submission. The allowed file types are specified within the system requirements linked to the procedure in question. Published on 21/02/2024 23:55.

Submissions in draft status can be edited, viewed, and deleted until the submission deadline. Published on 24/03/2023 21:32.

"Legal form: UNKNOWN" in the submission report is just a display issue and is not blocking for submission. Published on 03/08/2021 22:07.

An automatic email informing that the deadline has been reached does not mean the submission was not correctly sent. Published on 03/08/2021 22:05.

In summary, this is a call for tenders for a service contract focused on communication and visibility for the EU Delegation in Liberia. The European Commission is seeking qualified organizations or consortia to provide these services. The tender process is a restricted procedure, meaning that there is an initial selection phase based on the suitability, economic standing, and technical ability of the applicants. The estimated value of the contract is 990,000 EUR, and the maximum duration is 36 months. The deadline to submit a request to participate is May 31, 2025. The submission must be done electronically through the EU's Funding & Tenders Portal. Applicants must register and obtain a PIC (Participant Identification Code) to participate. The portal provides detailed documentation and FAQs to guide applicants through the submission process, including technical requirements for file formats, sizes, and naming conventions. Sri Lankan companies are eligible to apply as lead contractors. Consortium members cannot invoice services that are budgeted as incidental budget.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the nature of the opportunity (service contract), it can be inferred that eligible applicants could include companies, firms, organizations, and other legal entities capable of providing advertising and marketing services.

Funding Type: The funding type is a service contract.

Consortium Requirement: The text mentions "a member of a group (consortium)" in the context of the Personal Identification Code (PIC), suggesting that consortiums are eligible to apply. However, it is not explicitly stated whether a single applicant is also allowed.

Beneficiary Scope (Geographic Eligibility): Sri Lanka is explicitly mentioned as an eligible country. Liberia is the place of performance. The geographic eligibility might be broader, as the call is managed by the European Commission, INTPA, but this needs to be confirmed in the procurement documents.

Target Sector: The target sector is advertising and marketing services, specifically communication and visibility.

Mentioned Countries: Sri Lanka, Liberia

Project Stage: The project stage is not explicitly mentioned, but given that it is a service contract for communication and visibility, it is likely targeting entities that are ready to implement and deliver services.

Funding Amount: The estimated total value of the contract is 990,000 EUR.

Application Type: The application type is an open call for tenders with electronic submission. The procedure type is restricted.

Nature of Support: Beneficiaries will receive money in exchange for services rendered.

Application Stages: The number of application stages is not explicitly stated, but as a restricted procedure, it likely involves at least two stages: a request to participate and a full proposal.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not mentioned in the provided text.

Summary:

This opportunity is a call for tenders for a service contract focused on communication and visibility for the EU Delegation to Liberia. The European Commission's INTPA (International Partnerships) is the lead contracting authority. The estimated total value of the contract is 990,000 EUR, and the maximum contract duration is 36 months. The procedure is a restricted procedure, and submissions must be sent electronically. The deadline for receipt of requests to participate is May 31, 2025. The contract will be awarded based on the best price-quality ratio. The call is open for submission, and eligible applicants include companies and organizations capable of providing advertising and marketing services. Sri Lankan companies are eligible to apply as lead contractors. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system is multilingual and supports all 24 official EU languages. The system encrypts all uploaded documents to ensure integrity and confidentiality.