Development, Implementation, Maintenance and Operation of financial IT Systems

Estimated value:Total estimated procedure value €700,000,000; estimated overall contract amounts approx. €270,000,000 for Lot 1 (SAP) and €430,000,000 for Lot 2 (Financial interoperable systems) 1.

Key eligibility notes:Tenderers must meet minimum financial and technical selection criteria (turnover and project references); public procurement restrictions (sanctions, access to procurement) apply. Some roles/profiles require security clearance or specific certifications.

Procedure type:open procedure resulting in multiple framework contracts. Submission method: electronic via EU Funding & Tenders Portal (EU Login/eSubmission). Main tender submission deadline (F&T Portal/TED): 16 November 2026, 14:00 Brussels time. Public opening: 17 November 2026, 10:00 Europe/Brussels.

How to apply:register organisation in Participant Register (PIC), obtain EU Login, prepare technical and financial tenders following the tender specifications and upload via eSubmission on the Funding & Tenders Portal before the deadline F&T Portal 1.

Call type:Tender (Open procedure). Lead contracting authority: European Commission, DG BUDG - Budget. Two lots: Lot 1 SAP-based systems; Lot 2 Financial interoperable systems. Framework agreements (mixed multiple FWC): partly in cascade and partly with reopening of competition. Maximum FWC duration: 48 months. Estimated overall procedure value: €700 000 000 (total across lots as published); estimated values per lot published in procurement data (examples in advert: Lot 1 estimated €270 000 000; Lot 2 estimated €430 000 000). TED reference: 185/2026 659176-2026. TED publication date: 24/09/2026. Submission method: electronic via EU Funding & Tenders Portal / eSubmission. Deadlines (examples shown in portal): requests linked to FWC: main tender deadlines and public opening listed in portal - final deadline for receipt of tenders (lot-level) 16/11/2026 14:00 Europe/Brussels; public opening 17/11/2026 10:00 Europe/Brussels.

Eligible applicant types:legal persons and natural persons acting as economic operators including startups, SMEs and large enterprises, system integrators, IT services companies, consultancies, universities/research bodies where legally allowed, nonprofit and not-for-profit entities if they meet procurement rules. Joint tenders (groups of economic operators) are permitted; joint tenderers must appoint a group leader and all members are jointly and severally liable. Subcontracting is allowed subject to identification rules for subcontractors whose share exceeds 20% or whose capacities are relied upon for selection criteria. Participants must be established in countries with access to EU procurement (EU Member States, Agreement on Government Procurement signatories and other eligible states per procurement rules).

Funding type:Procurement — services contract implemented as a multiple framework agreement. The FWC awards contractors who will be called to provide services through specific contracts. Award method for the FWC: lowest price for each lot (ranking used to create a cascade list up to the maximum number of contractors per lot). Specific contracts are awarded using either direct offers from the cascade or reopening of competition for fixed-price procurements.

Consortia:Allowed. Tenderers may submit as sole economic operator or a group of economic operators (joint tender). Where a group has no legal personality the group leader signs and acts as contact point; all group members are jointly and severally liable. Subcontracting: permitted. Subcontractors whose intended individual share exceeds 20% of the contract volume or whose capacities are relied upon for selection must be identified in the tender and provide commitment letters (Annex AN-04-00 and AN-05-01). Subcontracting of subcontractors (2nd level) is not authorised for this FWC unless explicitly allowed in the tender documents. Contractor remains fully responsible for subcontractors and must pass on relevant contractual obligations.

Geographic eligibility:Organisations established in EU Member States and in countries with procurement access rights under the procurement rules may participate. All services must be performed within the territory of the European Union unless expressly authorised by the contracting authority for a specific contract (e.g., missions outside the EU with prior authorisation). Remote work by far-site staff is permitted within EU Member States; near-site delivery must be from locations within two hours travel to the customer premises.

Target sector:ICT and digital public sector financial systems. Thematic focus includes financial management systems, SAP S/4HANA-based corporate finance platforms (SUMMA), interoperability with financial actors (treasury, central banks, payment systems), data and analytics, reporting, AI/advanced analytics, cybersecurity, integration/middleware, DevOps, operations and maintenance. Applicable CPV: 72000000 - IT services: consulting, software development, Internet and support.

Project stage:development, integration, implementation, operations, maintenance and evolution. The FWC is designed to cover activities from analysis and design (medium TRL) through development, testing, deployment, production operation, 2nd level support and evolutive maintenance. Tasks include migrations to S/4HANA, integrations with non-SAP systems, data migrations, DevOps, automated testing, AI/ML implementations and on-call support.

FWC ceiling:overall estimated total procedure value published on the portal €700,000,000 for the whole procurement. Example lot estimates published: Lot 1 estimated overall contract amount €270,000,000; Lot 2 estimated overall contract amount €430,000,000. Individual specific contract values will be determined at request stage. The FWC ceiling per lot shall not be exceeded. Within three years after signature, the contracting authority may procure new services up to 50% of the initial framework ceiling per lot under negotiated procedure conditions specified in the tender.

Application type:Open call for tenders published on the EU Funding & Tenders Portal. Submission method: electronic only via EU Login and eSubmission (Funding & Tenders Portal). Contractors must be registered in the Participant Register and have a PIC. The procedure is an open procedure to award multiple framework contracts by lowest price ranking per lot; specific contracts will be awarded using the cascade mechanism for T&M and QTM and reopening of competition for fixed price work (detailed in Annex AN-07-00 Roadmap to Order).

Nature of support:Direct procurement of services — contractors receive monetary payments (fees) for service provision. No grants/loans/equity. Payment modalities depend on the specific contract type: T&M quarterly invoicing based on validated timesheets; QTM invoicing on certificate of conformity per task; FP invoicing on acceptance of deliverables as specified in the specific contract.

Application stages:Single-stage tender for FWC award. FWC evaluation stages typically include: administrative compliance check, exclusion criteria check, selection criteria check (economic/financial and technical/professional), technical evaluation (selection thresholds), financial evaluation and ranking (lowest price). For allocation of specific contracts: cascade calls and reopening of competition processes as described in Annex AN-07-00. Specific tenders for fixed price assignments are evaluated against quality and price criteria when reopening of competition applies (technical weighting examples provided in tender annexes).

Success rates:Not published; will depend on number of applicants retained after evaluation. FWC multiple-award model: up to four contractors per lot may be retained (maximum number per lot specified in tender). Award to first ranked tenderers up to maximum number of contractors; specific work may be offered by cascade order or by reopening of competition among all awarded contractors for fixed price tasks.

Mandatory documents:Invitation to tender and full tender specifications (Part 1 Administrative and Part 2 Technical), draft framework contract and annexes, Annexes AN-02-00 Declaration on honour on exclusion and selection criteria, AN-03-00 Agreement/Power of Attorney (for joint tenders), AN-04-00 List of subcontractors, AN-05-01 Commitment letter by identified subcontractor, AN-05-02 Commitment letter for entities on whose capacities the tenderer relies, AN-06-00 Financial offer form (per lot), AN-07 series (Roadmap to Order, request templates), AN-08-00 Profiles and Technical Description, AN-09-00 Code of Conduct & Acceptable Use Policy, AN-10 to AN-15 templates for references, financial selection template and other forms. All templates are published in the procurement documents. Electronic signature: QES preferred; handwritten signatures are acceptable where indicated.

Key application templates and structure:Submit via eSubmission (Portal): a) Administrative documents and declarations (Annex AN-02-00, AN-03-00 for joint tenders, AN-04-00 subcontractor list, AN-05 series), b) Technical documents (where requested, not required for lowest-price lots), c) Financial Offer Form (AN-06-00 Excel per lot), d) CVs using AN-07-05 CV form for proposed personnel, e) Project/contract references using AN-10/AN-12/AN-13 reference forms and AN-11 contract lists as specified by each lot's selection criteria.

Selection criteria:exclusion (criminal, insolvency, irregularities, breach of obligations), economic and financial capacity (average turnover thresholds by lot: Lot 1 example €70,000,000 average last 2 years consolidated; Lot 2 example €110,000,000 average last 2 years consolidated; see tender specs for exact thresholds), technical and professional capacity (minimum reference project numbers, profiles, FTEs, S/4HANA experience, project sizes; detailed in Tender specifications Part 1 Section 3.2.3 and annexes AN-11 and AN-12/13/14). Award method for FWC: lowest price per lot (price weighted 100%) — tenders ranked in ascending order of Ptender. For reopening of competition fixed price requests the request will be issued to all framework contractors and evaluation will use quality and price criteria with technical weighting as indicated in the request (example weights published in Part 2).

Evidence required:Declaration on honour (AN-02-00), financial templates and annual accounts/turnover statements (AN-15-00), contract lists (AN-11-01/02), project reference forms (AN-13-00), contract reference forms (AN-12-00) and other documents. For personnel: CVs (AN-07-05) and signed Acceptable Use Policy/Code of Conduct (AN-09-00). Financial offer must be submitted in the exact AN-06-00 template per lot; only BELGIUM price entries are filled and other country prices auto-calculated by cost-of-living coefficients. Financial submission rules are strict: fill only the coloured cells, no modification of formulas, no decimals, attach price structure document (explain methodology) to help detect abnormally low tenders.

Security and continuity:contractors and proposed personnel must comply with contracting authority security rules (see Annex AN-09-00). Where access to Commission systems or premises is required, screening and possible national security clearance (e.g., Belgian process for access to Commission premises) applies; the contractor must support personnel vetting and bear all costs. Commission Security Baseline for external connections and Acceptable Use Policy apply for remote access and handling of Commission information. Personal data: processing must comply with Regulation (EU) 2018/1725; contractor acts as processor and must provide technical and organisational measures, notify breaches within 48 hours, assist controller with DPIAs, audits and data-subject rights. Service delivery modes and travel: near-site and far-site defined; flat daily fees for on-call and travel/on-site deployments defined in tender part 2; contractors to use profiles and daily rates per financial template. Deliverables, testing, KPI monitoring, liquidated damages and remedial measures for non-compliance are defined in Part 2 Technical specifications.

The contract concerns DIMOS VIII and is structured as a framework agreement with two lots:one for profiles focused on SAP based technology systems and one for profiles focused on financial interoperable systems. 1