App-based recording of pollinators under the Nature Restoration Regulation

The European Commission DG ENV has published an open procurement (EC-ENV/2026/OP/0026) to acquire a mobile app, source code, an unlimited licence and an English user manual to support field pollinator monitoring under Article 10 of the Nature Restoration Regulation. The estimated contract value is €300,000, maximum duration 18 months, and the award will use the most economically advantageous tender with quality weighted 60% and price 40%. Submissions are electronic via the EU Funding & Tenders Portal (EU Login and Participant Identification Code required) with a deadline of 19 October 2026 at 16:00 Brussels time and a virtual public opening on 20 October 2026. Contract obligations include open-source release of source code for at least three years, delivery of helpdesk and maintenance services, strict compliance with the technical specifications in Annex 9, and provision of the selection and reference evidence required by the tender documents.

Opportunity type

Call for tenders EC-ENV/2026/OP/0026 (TED ref 604971-2026)

What is being procured:a mobile app (Android and comparable devices), source code and executable files, user manual, helpdesk and maintenance service to support field data collection for pollinator monitoring under Article 10 of the Nature Restoration Regulation (EU-PoMS). The Commission will acquire an unlimited licence to use and redistribute the app; the software and documentation must be released as open-source and hosted in an open repository for a minimum of three years after contract expiry.

Who can apply:Any economic operator established in eligible countries (sole tenderer or consortia); subcontracting allowed. Tenders must be submitted electronically via the EU Funding & Tenders Portal.

1. 1What it funds: design/adaptation or delivery of an app for transect walks and light-trap surveys, metadata capture, GPS tracks, photo management and secure transfer to national/regional servers; training workshop; helpdesk; post-contract maintenance (min. 3 years).
2. 2Who may apply: companies, consortia or groups of economic operators (groups must appoint a lead). Participation open to entities covered by the EU Treaties and applicable international agreements; check exclusion rules in the procurement documents.
3. 3How it will be awarded: open procedure; award criterion best price-quality ratio (quality 60%, price 40%).

Deadlines and key dates:deadline for receipt of tenders (Brussels local time) 19 October 2026, 16:00; virtual public opening of tenders 20 October 2026, 10:30 (Europe/Brussels). See procurement documents and Q&A on the Portal link below.

Submission & documents:Electronic submission only via the EU Funding & Tenders Portal (eSubmission). Tender specifications, draft contract and annexes are published on the Portal and subscription is recommended for updates Funding & Tenders Portal. Additional Q&A and corrigenda are published on the same page ¹.

Minimum selection/eligibility highlights (summary):proof of legal capacity and registration in the Participant Register (PIC); average turnover requirement (see tender documents); technical references for mobile app development and field data collection, skilled project manager and developers, English-language reporting.

1. 1Tender language(s): any official EU language; procurement documents are in English (authoritative).
2. 2Delivery expectations: initial app version delivered ~4 months after contract signature; an initial use phase (~3–4 months) and subsequent optimisation; helpdesk active during use phase and maintenance for 3 years after contract end.
3. 3IPR: contractor retains ownership of newly developed elements but must license the solution under an open-source licence and provide source code and documentation; contracting authority obtains broad licence/use rights and may redistribute.

Footnotes

1. 1Portal entry and applicant guidance (registration, eSubmission quick guide and Q&A) are available on the Funding & Tenders Portal Funding & Tenders Portal.

Key facts and administrative data

Opportunity type:Open tender / procurement (Procedure identifier EC-ENV/2026/OP/0026). Lead contracting authority: European Commission, Directorate-General for Environment (DG ENV). Main CPV: 90700000 Environmental services; additional CPV: 48900000 Miscellaneous software package and computer systems. Nature of contract: services. Award method: best price-quality ratio. Maximum contract duration: 18 months.

Estimated total value:€300,000 (three hundred thousand euro) excluding VAT ¹.

TED / Official Journal references and timeline:TED reference published 02/09/2026; corrigendum (deadline extension) published 21/09/2026. Original submission deadline extended: new deadline for receipt of tenders 19/10/2026 16:00 Europe/Brussels. Virtual public opening: 20/10/2026 10:30 Europe/Brussels. Submissions must be made electronically via the EU Funding & Tenders Portal eSubmission tool (EU Login / Participant Register PIC required).

Objective, scope and deliverables

Objective:procure an app for field data collection that can be used by surveyors in EU Member States to implement pollinator monitoring under Article 10 of the Nature Restoration Regulation and the EU Pollinator Monitoring Scheme (EU-PoMS) defined in the Delegated Regulation (EU) 2025/2188. Under the contract an unlimited licence for use of the app and an English user manual will be purchased; the software (source code and executables) must be made available as open-source and hosted on a public software repository for a minimum of three years following contract expiry.

Scope and functional requirements (summary):the app must support transect walk observations (day-active bees, hoverflies, butterflies) and light-trap workflows for night-active moths; collect required metadata (date, monitoring site, ecosystem type, weather, surveyor name, specimen ID); allow species-level entry from predefined lists (genus then species) limited to taxa occurring in each Member State; support specimen workflows for material to be identified later (link metadata to collected specimens); facilitate taking, managing and linking photos for moth identifications (image recognition not performed by the app); record GPS trajectories and provide orientation/time management for transect walks; support secure data transfer to national or regional servers or manual data export/import; be compatible with mainstream mobile operating systems (at least Android) and maintained for at least three years post-contract for OS updates, bug/security fixes and dependency updates.

Principal tasks and services to be delivered:development or adaptation of the app in strict compliance with technical details in Annex 9; provision of source code, executable files and documentation; delivery of an inception report, an initial app version (D2), an online workshop and presentations to the EUBP Working Group on Pollinators (D3), an initial use phase and optimisation addressing issues identified during that phase (with at least 20% of the budget reserved for troubleshooting/optimisation) culminating in an optimised final app (D4), a user manual in English in editable/translation-friendly format (D5), a helpdesk service during the use phase with logs and FAQ document (D6), and a draft and final report (D7).

Deliverable milestones and payment linkage:Inception report (D1): 4 weeks after kick-off. App with required features (D2): 4 months after signature (acceptance required for second instalment). Workshop report (D3): date arranged after D2. Optimised app (D4) following initial 3–4 month use phase. User manual (D5) and Helpdesk (D6). Draft and final report (D7) due at latest 6 weeks before contract expiry. Payment instalments are staged: 20% after acceptance of D1, 40% after acceptance of D2, and 40% after acceptance of D7 (final report) as per draft contract.

Eligibility and who should apply

Eligible applicant types:any natural or legal person established in the scope of the EU Treaties, international organisations, entities from countries party to the WTO GPA and third countries eligible under the LIFE programme rules. Typical eligible applicants include software developers, SMEs, NGOs or consultancies with relevant software and biodiversity monitoring experience, research institutes or consortia combining ICT and pollinator expertise. Subcontracting is permitted subject to rules in the tender specifications.

Consortium requirement:the call is an open procedure and allows submissions by a single tenderer (sole) or by a group (joint tender). For joint tenders a group leader must be appointed; all group members are jointly and severally liable. The contracting documents require an Agreement/Power of Attorney among group members (Annex 3).

Beneficiary scope (geographic eligibility):Primarily EU Member States and organisations established under the EU Treaties; participation also open to entities from countries covered by the WTO GPA and third countries eligible to participate under the LIFE programme rules. The app will be distributed to Member States and surveyors across the EU.

Who is the buyer and contact details

Lead contracting authority:European Commission, DG Environment (DG ENV), Directorate D – Biodiversity, Unit ENV.D.2 – Natural Capital & Ecosystem Health. Administrative contact for tenders and questions: env-tenders@ec.europa.eu. Technical contact for project-related matters and presentations: EU-POLLINATORS@ec.europa.eu. Submissions must be made via the eSubmission tool on the Funding & Tenders Portal (EU Login and Participant Register PIC required) ¹.

Funding mechanism and financial model

Funding type:procurement / tender. This is not a grant, loan or equity instrument. The contract is for services, paid in euros under a lump-sum / staged payment model linked to acceptance of deliverables described in the tender specification and draft contract.

Funding amount and budgetary notes:Estimated total value of the procurement: €300,000 including fees, travel and subsistence and all other costs specified in the tender specifications, excluding VAT. A minimum of 20% of the overall budget must be reserved for troubleshooting and optimisation during the initial field use phase.

Application and evaluation process

Application type and submission method:open call via the EU Funding & Tenders Portal eSubmission tool. All tenderers must be registered in the Participant Register and provide a PIC. Submissions are electronic only; no mail or e-mail submissions will be accepted. Tenders must be in any of the EU official languages (multiple supported).

1. 1Submission method: electronic eSubmission via the F&T Portal (EU Login & PIC required).
2. 2Deadline (final): 19 October 2026, 16:00 Europe/Brussels (local time).
3. 3Public opening: 20 October 2026, virtual session at 10:30 Europe/Brussels (max two representatives per tender may attend).
4. 4Questions and answers: questions must be submitted via the portal Q&A mechanism before the Q&A cut-off; contracting authority may refuse to reply to questions submitted later than the stated cut-off in the tender documents.

Selection and award:the contracting authority applies exclusion criteria (legal/regulatory grounds), selection criteria (economic/financial and technical/professional capacity) and award criteria based on best price-quality ratio with weighting price 40% and quality 60%.

Selection criteria (high level):Economic/financial capacity: minimum average annual turnover > €400,000 for the last two financial years (consolidated across involved entities where applicable). Technical/professional capacity: references to at least two software development projects (each >= €50,000) in last five years; at least one must be a field-data-collection software project; team CVs including a Project Manager with ≥8 years experience and code development experts with ≥10 years experience; language and reporting ability in English.

Award criteria (quality weighting and subcriteria):technical quality assessed out of 100 points (minimum technical threshold = 65 points to be considered for award), with quality sub-criteria including methodology for app development (30/60), data flow and maintenance methodology (20/60), helpdesk methodology (10/60), organisation and allocation of resources (20 points), quality control measures (20 points). Price accounts for 40% in final ranking using the best price-quality ratio formula described in the tender documentation.

Consortium, subcontracting and IPR

Consortium and joint tender rules:joint tenders are permitted. A group leader must be appointed and a signed Agreement/Power of attorney (Annex 3) must be included. All group members are jointly and severally liable. Changes in composition after submission are generally not permitted except limited scenarios (e.g., universal succession).

Subcontracting:subcontracting is permitted. Tenderers must list identified subcontractors whose share exceeds 20% of the contract or whose capacities are relied upon to meet selection criteria (Annex 4). Identified subcontractors must sign commitment letters (Annex 5.1). Other subcontractors (not identified) may be used but the contracting authority must be informed and authorise changes during the procedure where required.

Intellectual property and licensing:The contracting authority will acquire a broad licence to use and redistribute the app and manual without limitation. The software solution must be distributed under an open-source licence agreed at kick-off and both source code and executables must be made publicly available at no cost for a minimum of three years after contract expiry. The contractor retains ownership of any new IPR but must license it royalty-free, non-exclusively and with permissive re-use rights for the Union. Tenderers must disclose and document any pre-existing rights and provide evidence of rights/licences for any third-party components; pre-existing proprietary elements must be clearly identified and terms explained.

Eligibility, exclusions and buyer safeguards

Exclusion grounds:tenderers will be excluded if they meet the exclusion situations listed in Article 138(1) of the Financial Regulation (e.g., insolvency, grave professional misconduct, fraud, corruption). Tenderers must submit a Declaration on Honour (Annex 2) and provide documentary evidence on request prior to award. The contracting authority will consult the Early Detection and Exclusion System (EDES) and may request supporting documents from tenderers or involved entities.

Security and data protection:contracting authority requires compliance with Commission security rules where relevant (draft contract contains security appendices). The tender requires processing of personal data to comply with EU data protection rules (Regulation (EU) 2018/1725) and contractors must ensure data localization and access rules: personal data shall be processed and stored within the EU/EEA unless prior written permission is granted. The contractor must notify the contracting authority within 48 hours of any security incident and assist with reporting and mitigation.

Application documents and templates

Mandatory documents to upload with tender (full list in Annex 1):Declaration on Honour (Annex 2); proof of legal capacity; Administrative Information Form (Annex 8); tender technical proposal (technical tender) addressing all requirements and award criteria; financial tender (use Annex 6 financial template); balance sheets and profit & loss accounts for the last two years (for entities contributing to turnover criterion); project references and client statements (Evidence A1) as required; CVs of key staff; Agreement/Power of Attorney for joint tenders (Annex 3); list of identified subcontractors (Annex 4) and commitment letters (Annex 5.1/5.2) where applicable; evidence for legal representatives signing documents; any additional required declarations and forms listed in Annex 1.

1. 1Technical tender: must detail methodology, technical architecture, maintenance plan, data flows and server connectivity options, helpdesk organisation, timeline and resource allocation, demo or code examples where permitted.
2. 2Financial tender: use Annex 6 financial tender form; quote fixed prices in EUR, VAT excluded.
3. 3Legal and administrative: Declaration on Honour (Annex 2), evidence of legal capacity, PIC in Participant Register.

Templates and other reference documents published on the Funding & Tenders Portal:Invitation to tender, Draft Service Contract, Tender Specifications (Annex I), Tender annexes (Annex 1–9). Tenderers must consult Annex 9 for detailed technical specifications (the technical offer must be strictly based on Annex 9).

Evaluation process length, stages and success factors

Application stages:single-stage open procedure. Tenderers submit full technical and financial offers at once (no pre-qualification phase beyond documentary checks and selection criteria). The contracting authority reserves the right to ask clarifications and request missing documents during evaluation. The contracting authority may contact tenderers to provide missing evidence for exclusion and selection checks prior to final award.

Success rates and competitiveness:no formal published success rate; this is a single-winner competitive EU tender for an EU-wide tool with estimated value €300,000. The contract will be awarded on best price-quality ratio; therefore technical quality and compliance with mandatory requirements (Annex 9 and tender specs) are essential. Tenderers must achieve the technical threshold (minimum technical score) to be considered for award.

Co-funding requirement:Co-funding: no cash co-funding by the buyer is required. The tender price must be fully inclusive of all costs (fees, travel, subsistence, maintenance obligations as specified). There is no requirement for the tenderer to bring third-party co-funding; however third-party subcontracting and contributions are allowed and must be declared in tender.

Technical and ICT specifics that applicants must address

Applicants must comply strictly with Annex 9 (Technical specifications of the app). Core technical requirements include: mobile app user interface for standardised data capture (species and metadata), offline data capture and secure synchronization, GPS tracking and transect trajectory display, time management for fixed-duration transect walks, image capture and management (photos to be linked to metadata), specimen linking workflow, export data formats compatible with national import routines, secure HTTPS server connectivity and authentication options for Member State servers, data encryption for transit and at rest, documentation of APIs, database schema and deployment/configuration procedures, and open-source release of source code and executables under an open-source licence to be decided at kick-off.

Applicants should explain IPR status of any pre-existing components or libraries used and provide licences and evidence. Use of third-party proprietary modules is allowed only if licensing permits open-source redistribution under the terms required by the contracting authority; otherwise alternative open-source components must be proposed.

Risk management, maintenance and helpdesk

Maintenance obligations:contractor must provide maintenance for a minimum of three years after contract expiry covering OS compatibility, library dependency updates, bug and security fixes, and technical support. Helpdesk: contractor must run a helpdesk in English to support Member State authorities and facilitate server connections; average response within five working days and maximum 10 working days; helpdesk logs and FAQ deliverable required.

Success checklist for applicants

1. 1Register in the Participant Register and obtain PIC early; ensure EU Login credentials.
2. 2Read Annex 9 technical specifications thoroughly and base the technical offer strictly on Annex 9.
3. 3Provide two qualifying project references (each >= €50,000) including client statements for A1 evidence (no EU grant-funded projects in place of client service references).
4. 4Ensure team CVs meet profile requirements (Project Manager ≥8 years, developers ≥10 years) and language requirements (C1 English for minimum three team members).
5. 5Include the signed Declaration on Honour (Annex 2) and all required administrative forms (Annex 8, Annex 4 if subcontractors apply).
6. 6Quote fixed price in EUR and include required breakdown in Annex 6 financial tender form.
7. 7Prepare evidence and supporting documentation for legal, financial and technical selection criteria to be provided on request.

Q&A and clarifications published by contracting authority

Key clarifications already published in the portal Q&A:1) EU grant-funded projects are not admissible as project references under Evidence A1: the references must be services provided to public or private clients accompanied by client statements (grant agreements or final reports cannot replace a client reference statement). 2) An economic operator’s own product released publicly or used by third parties is not admissible as a project reference under A1 unless it was supplied as a service to a client – evidence should be payments from a client or client statements. 3) Where client statements are not available, alternative official documents may be accepted (e.g., copies of final invoices and procurement extracts showing amount, duration and subject) but contracting authority must accept these alternatives on a case-by-case basis. 4) Deadline extension: contracting authority issued corrigendum extending tender deadline by two weeks to 19/10/2026 16:00 Europe/Brussels.

Risk areas and disqualifying issues

Important disqualifying issues to avoid:failure to comply strictly with Annex 9 minimal technical requirements; omissions of mandatory documents in eSubmission; use of closed-source or licence-incompatible third-party components that prevent open-source redistribution as required; providing EU grant projects instead of client service references for Evidence A1; missing or unsigned Declaration on Honour; submission after the electronic deadline.

Frequently requested structured categorisation (answers)

Below is a structured extraction answering the categorisation questions required by the brief. These responses are derived strictly from the tender documentation and related portal materials.

1. 1Eligible Applicant Types: startups, SMEs, large enterprises, universities and research institutes, non-profit organisations, consortia/joint tenders. Public bodies and international organisations may participate where rules allow; individuals are not the primary intended applicants. Subcontractors and entities on whose capacities the tenderer relies are permitted and must be declared as required.
2. 2Funding Type: procurement / tender for services (contract to purchase an unlimited licence and related services including helpdesk and maintenance).
3. 3Consortium Requirement: not mandatory; single tenderer or joint tender allowed. If joint, a group leader must be appointed and Agreement/Power of Attorney provided (Annex 3).
4. 4Beneficiary Scope (Geographic Eligibility): EU Member States and economic operators established within the scope of the EU Treaties; participation also open to entities from WTO-GPA Parties and third countries eligible under the LIFE programme rules (see tender spec). Data localisation and processing must comply with EU/EEA rules unless authorised otherwise.
5. 5Target Sector: environment / biodiversity (pollinator monitoring) combined with ICT / mobile app development; primary verticals include ecology, biodiversity monitoring, environmental services and software development (mobile field data collection apps).
6. 6Mentioned Countries: EU (region) and Belgium (location of contracting authority headquarters; Brussels address). Specific Member States referenced as beneficiaries of the app but not named individually in the tender text.
7. 7Project Stage: development and deployment (the app must be provided with required features, tested and optimised during an initial use phase and maintained thereafter).
8. 8Funding Amount: €300,000 (total estimated procurement value).
9. 9Application Type: open call / public tender via eSubmission on the EU Funding & Tenders Portal (single-stage).
10. 10Nature of Support: Money paid for services (procurement contract); the deliverable is software and associated services. The contractor receives payment for services rendered; beneficiaries (Member States and public authorities) receive the software under open-source licence and user manual (non-monetary benefit).
11. 11Application Stages: 1 main submission stage (single-stage open procedure) with evaluations for exclusion, selection and award; contracting authority may request clarifications and missing documents during evaluation. Overall the practical steps for applicants are: register in Participant Register -> prepare and upload technical + financial tender -> submit electronically before deadline -> (if shortlisted or winner) provide requested supporting evidence -> sign contract.
12. 12Success Rates: not provided in the procurement documents; typical public procurement success rates depend on number of bidders and quality but are not specified. Treat the opportunity as competitive, with award to the most economically advantageous tender passing minimum technical thresholds.
13. 13Co-funding Requirement: no co-funding from applicant is required. The tender price should include all costs. If additional follow-on services are procured later the contracting authority may offer negotiated procedures for additional services up to a specified share of initial value (up to 50% within 3 years per tender spec).

Templates:the procurement documents contain multiple template annexes to be used in the submission: Annex 1 (List of documents to be submitted with the tender), Annex 2 (Declaration on Honour on exclusion and selection criteria), Annex 3 (Agreement/Power of Attorney for joint tenders), Annex 4 (List of identified subcontractors and proportion), Annex 5.1/5.2 (Commitment letters by subcontractors or entities whose capacities are relied on), Annex 6 (Financial tender form), Annex 7 (Travel and subsistence costs grid), Annex 8 (Administrative Information Form) and Annex 9 (Technical specifications). Tenders must follow the structure and content requirements specified in Annex 1 and upload documents into the eSubmission sections indicated.

How to prepare a compliant bid — practical checklist

1. 1Register organisation in Participant Register and secure PIC; ensure EU Login access.
2. 2Download all procurement documents (Invitation to tender, Tender Specifications, Draft Service Contract and Annexes) from the Funding & Tenders Portal and subscribe to the call for updates ¹.
3. 3Plan the technical offer strictly against Annex 9. Explicitly address each technical requirement and the deliverables D1–D7, the maintenance obligations (3-year maintenance), helpdesk SLA and open-source release plan.
4. 4Prepare required selection evidence: financial statements for turnover criterion, client statements for two qualifying software projects (each >= €50,000) in the last 5 years, and CVs of key staff (Project Manager and developers). Where client statements are not available obtain alternative official documents (final invoices and procurement contract extract) and be ready to justify them.
5. 5If tendering as consortium, prepare and sign Group Agreement/Power of Attorney (Annex 3) and specify group leader in eSubmission. If relying on subcontractors to meet selection criteria, include Annex 4 and Annex 5.1 commitment letters.
6. 6Complete the financial form (Annex 6), quote fixed price in EUR excluding VAT, include travel & subsistence within lump-sum and comply with the staged payment schedule.
7. 7Upload all required documents into the correct eSubmission fields before the deadline; ensure filenames follow the guidelines in the eSubmission Quick Guide and total attachment size limitations are respected.
8. 8Monitor Q&A and corrigenda on the Funding & Tenders Portal; consider the two-week deadline extension to 19/10/2026 when planning submission.

Risks and legal considerations

Key legal and procurement safeguards:the draft contract is a direct contract governed by EU law (Financial Regulation 2024/2509). The contracting authority may cancel procurement before contract signature. The contractor must comply with data protection Regulation (EU) 2018/1725 and will be required to assist in fraud prevention and oversight checks and audits. Any failure in delivering maintenance obligations (3-year minimum) or open-source release obligations can be considered a breach and may trigger contract remedies including termination and recovery.

Important compliance note on references:EU grant-funded projects are not acceptable as Evidence A1 project references for the tender selection criterion; the reference must document services provided to public or private clients and be supported by a client statement certifying performance (amount, duration and successful completion). Where client statements are not available, authorised alternative official documents may be submitted (for example copies of final invoices and procurement contract extracts).

Concluding summary

What is this opportunity about and how would you explain it? This is a single-winner EU public procurement to acquire a mobile-app based solution and associated services to support implementation of pollinator field monitoring under the Nature Restoration Regulation and the EU Pollinator Monitoring Scheme (EU-PoMS). The Commission will purchase a broad/unlimited licence to an app plus manuals and require open-source publication of the software. The contractor must deliver a functioning mobile application (source code and executables), documentation, training (online workshop), a helpdesk and maintenance. The procurement value is €300,000; submissions are electronic via the Funding & Tenders Portal; main evaluation factors are technical quality (60%) and price (40%). Eligible applicants include software developers, SMEs, research institutes and consortia able to demonstrate relevant field-data-collection app experience and biodiversity domain familiarity, with proof of prior service contracts (client statements). The tender imposes specific obligations on IPR, open-source licensing, data protection (EU-based processing), three-year maintenance and staged payments tied to acceptance of deliverables.

Footnotes

1. 1Tender documents, corrigenda, Q&A and the eSubmission portal link are available on the EU Funding & Tenders Portal Opportunities page for this call: ec.europa.eu. Subscribing to the call on the portal provides email notifications for new documents and amendments.

This is an EU public procurement tender, EC-ENV/2026/OP/0026, led by the European Commission, DG ENV, to procure an app and user manual for surveyors in Member States so they can carry out field data collection for pollinator monitoring under Article 10 of the Nature Restoration Regulation.[1][4][8] The policy context is the EU Nature Restoration Regulation, which requires Member States to reverse pollinator decline by 2030 and uses a standardized monitoring method for pollinator diversity and abundance.[4][6][8]

Key contract facts

What the contract is about

The contractor is expected to provide an app that surveyors can use in the field for pollinator monitoring, together with an unlimited licence for use of the app and a manual.[1] The stated aim is to simplify implementation of the monitoring scheme across Member States and reduce associated costs.[1]

Who can apply and what applicants should know

• Any economic operator able to deliver the required app, licence and manual under the tender specifications can submit an offer in this open procedure.[1]
• Submissions must be made electronically through the Funding and Tenders Portal using an EU Login account, and a PIC is mandatory for participation.[1]
• The procurement documents should be checked carefully for selection and award criteria, because the portal Q and A indicates that project references must be services delivered to public or private clients and that EU grant funded projects are not admissible as A1 references.[1]
• If a client statement cannot be provided, the portal Q and A indicates that alternative official evidence such as final invoices and procurement extracts may be accepted.[1]
• The call is not flagged as specifically SME suitable, so smaller bidders should verify capacity, reference and compliance requirements before preparing a tender.[1]

Commercial and compliance considerations

This is a procurement contract rather than a grant, so there is no funding rate or co financing percentage; the successful tenderer will be paid under the service contract terms in the procurement documents.[1] The contract value is relatively modest at €300000, but the technical and functional fit of the proposed app will likely matter more than price alone because the award criterion is best price-quality ratio with a 60 percent quality and 40 percent price split.[1]

Official notice and documents are available on the EU Funding and Tenders Portal here:EU Funding and Tenders Portal tender page.