Provision of expert support for RoHS: SEAC capacity building and technical support services

The European Chemicals Agency (ECHA) is procuring expert technical support to implement the RoHS Directive, including preparation of restriction proposals, processing industry exemption applications, and delivering training to the Committee for Socio‑economic Analysis (SEAC). The contract comprises two work packages: technical support for templates, guidelines and ad hoc queries, and SEAC capacity building through training on restrictions and exemptions to be delivered in person in Helsinki or remotely. The estimated contract value is €45,000. Eligible applicants are natural and legal persons established in EU Member States, certain third countries and international organisations; interested parties must express interest via the EU Funding & Tenders Portal by 06 August 2026.

What the contract covers

Scope summary

Expert technical services to support ECHA in implementing the RoHS Directive, including:preparation and updating of templates and guidelines; ad hoc technical queries and reviews; and development and delivery of training for the Committee for Socio-economic Analysis (SEAC) on RoHS restrictions and exemptions.

Key work packages:Work package I: Technical support (templates, guidelines, ad hoc queries). Work package II: SEAC capacity building (training on exemptions and restrictions, case examples, in-person or remote delivery).

1. 1Contracting authority: European Chemicals Agency (ECHA)
2. 2Submission: express interest and participate exclusively via the EU Funding & Tenders Portal Tender notice
3. 3Estimated total contract value: €45,000
4. 4Planned procurement dates: registration deadline 2026-08-06 (23:59:59 Europe/Helsinki); planned procedure date 2026-08-12
5. 5Delivery location: Helsinki (in-person) or remote, per SEAC schedule

Interested parties should express interest only via the portal. Publication of this notice does not guarantee a subsequent call for tenders.

Call type:Tender / procurement (service contract) published by the European Chemicals Agency (ECHA) to provide technical and training services supporting implementation of the Restriction of Hazardous Substances (RoHS) Directive.

Key facts and administrative data

Call identifier:ECHA/2026/LVP/0010-EXA. Estimated overall contract value: €45 000. CPV main codes: 73000000 (Research and development services and related consultancy services) and 90743000 (Education and training services). Publication date on portal: 2026-06-17. Registration (express interest) deadline: 2026-08-06, 23:59:59 Europe/Helsinki. Planned date (procedure milestone / estimated tendering date): 2026-08-12 Europe/Helsinki. Submission method: electronic submission via the Funding & Tenders Portal (express interest and subsequent invitation to tender) ¹.

Procurement nature:Service contract / expert services for administration, technical support, templates and training (not a research grant).

Scope, activities and work packages

Purpose:Provide ECHA with technical support for implementation of the RoHS Directive and develop and deliver capacity-building for the Committee for Socio-economic Analysis (SEAC) on RoHS processes covering restrictions and exemptions.

1. 1Work package I. Technical support services: Support preparation and updating of templates and guidelines for RoHS processes. Tasks may include addressing ad hoc queries on past cases and practices, processes, templates and guidelines, and reviewing revised templates and guidelines.
2. 2Work package II. SEAC capacity building: Develop and deliver training on the RoHS Directive covering both restrictions (basic principles) and exemptions (in detail); present examples of past exemption applications, with focus on cases likely to be handled by ECHA in the near future; deliver training in-person in Helsinki or remotely according to Committee schedule; training may be opened to ECHA staff and Committee for Risk Assessment members.

Eligibility and applicant requirements

Participation rules and eligible applicants are set by ECHA and the EU procurement conditions. Applications must be declared exclusively via the electronic submission system (Funding & Tenders Portal). Expressing interest in any other way will be disregarded.

1. 1Eligible applicant types: natural persons and legal persons (enterprises, consultancies, training providers), including universities, research institutes and international organisations, provided they are registered and have legal personality in Member States of the European Union. Economic operators established in third countries with a special agreement with the EU in public procurement (for this tender: countries under Stabilisation and Association Agreements or parties to the EEA Agreement) are also eligible under the conditions of those agreements.
2. 2Subcontracting: permitted, but the rules on access to procurement do not apply to subcontractors; subcontracting must not be used to circumvent access rules.
3. 3Prohibitions: tenderers must ensure that none of the involved entities are subject to EU restrictive measures adopted under Article 29 TEU or Article 215 TFEU. This prohibition applies throughout the contract performance.

Geographic / beneficiary scope:Open to natural and legal persons established in EU Member States; also open to entities established in third countries with special public procurement agreements with the EU (Stabilisation and Association Agreements) and entities in EEA Agreement countries. International organisations may participate.

Selection, application and evaluation process

How to express interest and apply:Interested economic operators must declare interest exclusively via the Funding & Tenders Portal by clicking Express interest. The ex-ante publicity does not guarantee that a call for tenders will be launched. The indicated submission method code is ESUBMISSION; all steps use the Portal's electronic procedures.

1. 1Initial step: Express interest via the Funding & Tenders Portal (registration by 2026-08-06).
2. 2If proceeded: ECHA may issue an invitation to tender to interested parties (this is the formal tender phase where participants submit full offers).
3. 3Evaluation and award: ECHA evaluates tenders and awards the contract to the successful tenderer according to awarding criteria included in the tender documentation.

Number of application stages:At least two formal stages are indicated (1. expression of interest registration, 2. tender submission and evaluation). In practice the procurement lifecycle typically includes pre-registration/express interest, invitation to tender, tender submission, evaluation and award — a multi-stage process (3 or more operational steps).

Selection and success rates:No explicit success rates are published in the notice. The estimated overall contract value (€45 000) and framework of a single-contract award imply a competitive tender with a single supplier to be selected; specific success probability depends on the number and quality of tenders received and is not specified in the call documentation.

Financial and contractual aspects

Funding type:Procurement service contract (payment for services). The tender is not a grant, loan or equity instrument but a public contract in return for deliverables and services.

1. 1Estimated contract value: €45 000 (estimated overall contract amount / procedure value).
2. 2Co-funding requirement: No co-funding is indicated in the procurement notice. The contract is expected to be fully funded by ECHA within the procurement budget; tenderers should consult tender documents for invoicing, VAT and cost reporting rules.
3. 3Contract duration and extensions: The notice includes a contract extension/renewal field but provides no detailed duration in the ex-ante summary; full tender documents will state exact duration and any renewal options.

Project maturity, target sectors and expected expertise

Project stage:Implementation / operational support and capacity building for regulatory processes — expected maturity is mature, operational and policy implementation (services for active RoHS implementation, not early-stage R&D).

1. 1Target sectors and disciplines required: chemicals regulation, environmental policy, product regulatory compliance for electrical and electronic equipment (EEE), socio-economic analysis, risk assessment, exemptions process expertise, training and adult education, technical writing and template development.
2. 2Required expertise examples: knowledge of RoHS Directive and its processes (restrictions and exemptions), experience preparing or reviewing restriction proposals and exemption dossiers, familiarity with SEAC and the Committee for Risk Assessment (RAC) workflows, ability to prepare procedural templates and guidelines, capability to design and deliver training (in-person and remote).

Templates, deliverables and application forms

Templates and deliverables referenced in the notice:The contractor will support preparation and updating of templates and guidelines for RoHS processes. This includes addressing queries on past cases and practices, and reviewing revised templates and guidelines.

Application forms and submission structure:The procurement uses the Funding & Tenders Portal eSubmission system. Interested economic operators must use the Portal's Express interest facility to register. Subsequent tender documents (issued to those invited) will contain standard eForms and templates (qualification, technical offer, financial offer, declarations) to complete via the Portal. Tenderers should be prepared to complete: administrative documents proving legal status and eligibility, declarations on restrictive measures (Article 29 TEU / Article 215 TFEU), technical proposal describing approach to work packages, CVs and evidence of relevant experience, and a financial offer aligned with the estimated contract value.

Procurement constraints, legal and compliance notes

Important legal notes:Subcontractors are not covered by the procurement access rules and cannot be used to circumvent access rules. Entities subject to EU restrictive measures are forbidden from involvement during the whole performance of the contract. The procedure is not covered by the WTO Government Procurement Agreement (GPA).

Mentioned locations and jurisdictions

1. 1European Union (EU) Member States
2. 2European Economic Area (EEA) / EEA Agreement countries
3. 3Countries under Stabilisation and Association Agreements
4. 4Helsinki, Finland (training may be delivered in-person in Helsinki)
5. 5International organisations (explicitly eligible)

Practical next steps for interested applicants

1. Prepare organisational registration and eSignature access for the Funding & Tenders Portal. 2. Ensure legal eligibility (established in EU Member State, EEA or relevant SAA country, or international organisation). 3. Express interest via the Portal before 2026-08-06 23:59:59 Europe/Helsinki by clicking Express interest. 4. If invited, download full tender documents and eForms, prepare administrative and technical proposals (including CVs, examples of past work on RoHS or similar regulatory processes, training design, and financial offer). 5. Submit the tender via the Portal eSubmission facility by the deadlines set in the invitation to tender.

Procurement contact and documents:Lead contracting authority is the European Chemicals Agency (ECHA). Full procedure and tender documents are available through the EU Funding & Tenders Portal and the ECHA procurement pages where the procedure is published ¹.

Comprehensive summary

This procurement seeks a contractor to provide expert technical support and capacity-building services to ECHA in support of the RoHS Directive implementation. The contract covers two main areas: technical support for preparation and revision of process templates and guidelines related to RoHS restrictions and exemptions, and the development and delivery of training for SEAC members (and optionally ECHA staff and RAC members) on restriction principles and detailed exemption processes. The estimated budget for the procedure is €45 000. The procurement is open via the Funding & Tenders Portal to organisations and natural persons with legal personality established in EU Member States, EEA Agreement countries and certain third countries under Stabilisation and Association Agreements, as well as international organisations. Interested parties must express interest electronically by the stated deadline; subsequent invitation to tender and award will follow ECHA procurement rules. Tenderers must comply with EU restrictive measures requirements and must not use subcontracting to circumvent access rules. The opportunity targets providers with demonstrated expertise in chemicals regulation, RoHS processes, socio-economic analysis of exemptions, and training delivery capabilities; it is an operational, implementation-focused contract rather than a research grant.

Footnotes

1. 1Funding & Tenders Portal opportunity page: ec.europa.eu

What This Opportunity Is About

This tender seeks expert technical support for the European Chemicals Agency (ECHA) to implement the Restriction of Hazardous Substances (RoHS) Directive, specifically focusing on preparing restriction proposals, processing industry exemption applications, and delivering comprehensive training to the Committee for Socio-economic Analysis (SEAC) ¹. The service covers two main work packages: technical support for templates and guidelines, and capacity building for SEAC members on RoHS restrictions and exemptions ².

Estimated Contract Value:The estimated overall contract amount is €45,000, reflecting a middle-to-low value service contract under a planned negotiated procedure ³.

Who Can Apply (Eligibility)

Participation is open to all natural and legal persons registered with legal personality in EU Member States, international organizations, and entities from third countries with specific public procurement agreements (e.g., Stabilisation and Association Agreements or EEA Agreement) ⁴. Subcontractors are not subject to these access rules, but subcontracting cannot be used to circumvent procurement regulations ⁵.

1. 1Must have legal personality in an EU Member State or qualifying third country
2. 2None of the involved entities must be subject to EU restrictive measures (Article 29 TEU or Article 215 TFEU)
3. 3Interest must be declared exclusively via the electronic submission system by clicking 'Express interest'

Key Work Packages & Deliverables

The training session may also be opened for ECHA staff and members of the Committee for Risk Assessment (RAC), ensuring cross-committee alignment on RoHS processes ⁶.

Critical Dates & Submission Details

1. 1Registration Deadline: 06 August 2026, 23:59 (Europe/Helsinki)
2. 2Planned Contract Start: 12 August 2026
3. 3Procedure Identifier: ECHA/2026/LVP/0010-EXA
4. 4Submission Method: Electronic only via the EU Funding & Tenders Portal

Interested parties must express interest by clicking 'Express interest' on the portal; any declaration via email or letter will be disregarded ⁷.

Footnotes

1. 1RoHS Directive (EU) 2011/65/EU regulates hazardous substances in EEE; recent amendment (EU) 2025/2456 transfers scientific tasks to ECHA effective 2027 [[5]].
2. 2SEAC assesses socio-economic factors for REACH restrictions and authorisations, now extended to RoHS exemption reviews [[9]].
3. 3Estimated total value €45,000 confirmed in Development Aid tender listing [[1]].
4. 4Eligibility rules for ECHA tenders include EU Member States and third countries with Stabilisation and Association Agreements [[Opportunity Metadata]].
5. 5Subcontracting rules explicitly state that access rules do not apply to subcontractors but cannot be used to circumvent procurement [[Opportunity Metadata]].
6. 6Training scope includes RAC members to ensure consistency between risk assessment and socio-economic analysis [[Opportunity Metadata]].
7. 7Registration deadline 06 August 2026, 23:59 (Europe/Helsinki) as per portal data [[Opportunity Metadata]].