Provision of Communications and Event Organisation Services to the EIT

The European Institute of Innovation and Technology (EIT) has issued a call for tenders, referenced EIT/2025/OP/0008, seeking communications and event organization services to enhance the Union's visibility and improve engagement with citizens. This tender is categorized under public procurement rather than grants. Eligible applicants include companies, non-governmental organizations, and other economic operators that can provide the required services. There's no specific suitability indicator for SMEs, but the absence of a restriction allows larger entities to dominate the field. The funding type is considered a procurement contract, with an estimated total value of €8,500,000. The tender does not explicitly require a consortium, thus single applicants may apply, though joint bids are permissible. Geographic eligibility broadly covers EU and EEA countries, aligning with typical public procurement practices within EU frameworks. The target sector encompasses communications and event services, captured under various CPV codes specifically related to promotional and event management services. Details regarding the project's stage indicate it focuses on service delivery rather than research or development. The tender has a maximum contract duration of 48 months, with an initial period of 24 months subject to two possible extensions. The application process is classified as an open call mandatory via electronic submission, with a deadline set for January 23, 2026. The award criteria prioritize quality (60% weight) and price (40% weight). Successful bidders will enter into a framework agreement without reopening for further competition. Successful participation necessitates a Participant Identification Code (PIC), essential for any submission either alone or as part of a consortium. All submissions must occur electronically, with strict guidelines about file formats and sizes. Following the submission, the public opening of tenders will take place on January 26, 2026. The documents required for submission include an invitation letter, specifications, a declaration on honor, financial offering forms, a draft contract, and an evaluation form. In summary, this tender seeks experienced organizations in communications and event management capabilities to assist in promoting the EIT and the broader mission of the EU. Interested parties must prepare their submissions carefully, adhering to the outlined requirements and timelines.

The European Institute of Innovation and Technology (EIT) has published a call for tenders, EIT/2025/OP/0008, for the provision of communications and event organization services. The aim is to assist the EIT with impactful communication services to increase the visibility of the Union and better communicate with citizens. The procedure type is an open procedure.

The estimated total value of this tender is €8,500,000. The TED publication date is 10/12/2025. The lead contracting authority is the European Institute of Innovation and Technology. The main classification (CPV) code is 79342200 Promotional services. The nature of the contract is for services, and the maximum contract duration is 48 months. The award method will be based on the best price-quality ratio. This is a framework agreement without reopening of competition.

Key milestones include:TED publication date: 10/12/2025, Date and time of public opening: 26/01/2026 10:00 Europe/Budapest, Deadline for receipt of tenders: 23/01/2026 16:00 Europe/Budapest, and the Contracting authority is not bound to reply to questions submitted after 15/01/2026 07:00 Europe/Budapest.

The available documents include:ENEIT.2025.OP.0008 Invitation to Tender Letter (Invitation letter), ENEIT.2025.OP.0008 Tender Specifications (Part 1) (Tender specifications adm. part), ENEIT.2025.OP.0008 Tender Specifications (Part 2) (Technical specifications), ENEIT.2025.OP.0008 Annex 2 DoA (Declaration on honour tender), ENEIT.2025.OP.0008 Annex 6 Financial Tender Form (Financial offer form), ENEIT.2025.OP.0008 Annex 7 Draft FWC (Draft contract), ENEIT.2025.OP.0008 Annex 8 (Other invitation to tender document), ENEIT.2025.OP.0008 Annex 9 (Other invitation to tender document), ENEIT.2025.OP.0008 Annex 10 Evaluation Form (Other invitation to tender document). All documents were published on 10/12/2025, are version 1, and have no translations available.

Submissions must be sent exclusively via electronic submission at the address provided.

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In summary, this is a call for tenders by the European Institute of Innovation and Technology (EIT) seeking a contractor to provide comprehensive communication and event organization services. The goal is to enhance the EIT's communication efforts, increase the visibility of the European Union, and improve engagement with citizens. The tender is open to all eligible organizations, and the selection will be based on the best price-quality ratio. The contract is a framework agreement with a maximum duration of 48 months and an estimated total value of €8.5 million. Interested parties must submit their tenders electronically by the deadline of January 23, 2026, following the guidelines and requirements outlined in the tender documents. A Participant Identification Code (PIC) is mandatory for participation.

Eligible Applicant Types:The eligible applicant types are not explicitly stated in the provided text. However, given that this is a call for tenders for services, it is likely open to a range of entities including SMEs, large enterprises, and potentially other organizations capable of providing the required services in communications and event organization.

Funding Type:Procurement. This is a call for tenders, indicating a procurement process where the contracting authority (European Institute of Innovation and Technology) is seeking to purchase services.

Consortium Requirement:The text mentions that a Personal Identification Code (PIC) is mandatory to participate in a call for tenders as a sole candidate/tenderer or as a member of a group (consortium). This suggests that both single applicants and consortia are eligible to apply.

Beneficiary Scope (Geographic Eligibility):The geographic eligibility is not explicitly stated. However, given that the lead contracting authority is the European Institute of Innovation and Technology (EIT), it is highly likely that the opportunity is primarily targeted at entities within the EU and potentially the EEA.

Target Sector:The target sector is communications and event organization. Specifically, the tender is for the provision of services in the field of communications and the organization of events to assist the EIT with impactful communication services. The CPV code provided (79342200) also confirms that the target sector is promotional services.

Mentioned Countries:No specific countries are mentioned. The region implicitly targeted is the European Union, given the lead contracting authority is the European Institute of Innovation and Technology. The time references mention Europe/Budapest.

Project Stage:This is a call for tenders for services, so the concept of "project stage" is not directly applicable. The focus is on identifying capable service providers to deliver ongoing communications and event organization services.

Funding Amount:The estimated total value of this procurement is €8,500,000.

Application Type:Open call. The procedure type is explicitly stated as an "Open procedure".

Nature of Support:Non-monetary services. The selected tenderer will receive a service contract to provide communications and event organization services.

Application Stages:The number of application stages is not explicitly detailed, but it involves at least one stage of submitting a tender, followed by an evaluation process. The evaluation form is available as a document (ENEIT.2025.OP.0008 - Annex 10 - Evaluation Form).

Success Rates:The success rates are not mentioned in the provided text.

Co-funding Requirement:The co-funding requirement is not mentioned in the provided text.

Summary:

This is an invitation to tender (EIT/2025/OP/0008) by the European Institute of Innovation and Technology (EIT) for the provision of communications and event organization services. The EIT is seeking a service provider to assist with impactful communication services aimed at increasing the visibility of the Union and better communicating with citizens. The procedure is an open procedure, meaning any interested and capable organization can submit a tender. The estimated total value of the procurement is €8,500,000, and the maximum contract duration is 48 months. The award method is based on the best price-quality ratio, and the contract will be a framework agreement without reopening of competition. The TED publication date was 10/12/2025, and the deadline for receipt of tenders is 23/01/2026 at 16:00 Europe/Budapest. A public opening of the tenders will occur on 26/01/2026 at 10:00 Europe/Budapest. Tenderers must submit their proposals electronically. The documentation includes an invitation to tender letter, tender specifications (administrative and technical parts), a declaration on honour, a financial tender form, a draft contract, and an evaluation form. Tenderers may need a Personal Identification Code (PIC) to participate, whether as a single entity or as part of a consortium. The eSubmission system supports various file types and has specific requirements for attachment naming and file sizes (maximum 50 MB per file, up to 200 files per submission). The system supports all 24 official EU languages and uses encryption to ensure the confidentiality of the information.