Monitoring and analysis services of the Greek media

European Parliament (DG Communication) is tendering a framework services contract (EP-COMM/2026/OP/0041) for daily monitoring and analysis of Greek media (print, radio, television and online) to deliver press reviews and media analysis via the EP media monitoring platform. Estimated maximum value €250,000; initial duration 12 months renewable up to 48 months. Open procedure, award on best price-quality ratio (50% quality / 50% price), electronic submission via the Funding & Tenders Portal with a tender deadline of 12 October 2026 at 16:00 Europe/Brussels. Bidders must demonstrate required technical and financial capacity, complete the specified simulation and annex templates, and secure necessary clipping licences and EPMM integration.

Opportunity type

Call for tenders EP-COMM/2026/OP/0041

The European Parliament (DG Communication) is tendering a framework contract for daily media monitoring (print, online, radio, TV) and quantitative media analysis focused on Greece. Services include daily press reviews, audiovisual summaries and ad hoc/monthly analyses delivered via the Parliament’s media monitoring platform. ¹

Estimated total value:Maximum €250,000 for the framework contract (all renewals included) over up to 48 months; initial duration 12 months with up to three annual renewals.

1. 1What it funds: daily monitoring (summaries and clippings), audiovisual monitoring, quantitative tagging and media analysis
2. 2Who can apply: natural or legal persons and public entities in EU Member States and third countries with access under applicable agreements; groups of economic operators and subcontracting allowed
3. 3Award: open procedure, best price-quality ratio

Key technical points:daily delivery times (press review before 08:00 CET, audiovisual before 08:30 CET), human-edited English summaries (max 800/1600 characters), PDF clippings with OCR where licensing permits, upload via the EP Media Monitor (EPMM) API or manual upload; suppliers must secure required copyright licences and declare any licence limitations in their tender.

Selection and award highlights:Minimum financial criterion: average annual turnover €125,000 over last three closed years; technical: minimum 3 years’ experience and an editorial team including a coordinator with 3 years’ proven experience. Quality evaluation includes a required simulation and methodology (quality thresholds apply) followed by price scoring.

Tender documents (invitation, technical and tender specifications, annexes, draft FWC, price list, simulations and templates) are published on the Funding & Tenders Portal. ¹

Footnotes

1. 1Call details and procurement documents: European Parliament tender EP-COMM/2026/OP/0041.

Call / contracting authority and procedure

Procuring entity:European Parliament, SG - Directorate-General for Communication (Directorate for Media). Procedure identifier: EP-COMM/2026/OP/0041. TED reference 169/2026 (605337-2026). Procedure type: Open procedure. Submission method: Electronic via the Funding & Tenders Portal eSubmission (EU Login required). Framework agreement with maximum total estimated value €250,000 (all renewals included). Draft framework contract duration: initial 12 months, renewable up to a maximum of 48 months (initial 12 months renewable up to three times). Award method: best price-quality ratio. Main CPV: 92400000 News-agency services.

Deadlines and key dates (published timetable)

Key dates published on the F&T portal and TED:

1. 1Contract notice / TED publication date: 02/09/2026.
2. 2Deadline for receipt of tenders: 12/10/2026 at 16:00 Europe/Brussels (local time of contracting authority).
3. 3Virtual public opening of tenders (date/time): 13/10/2026 10:30 Europe/Brussels (virtual session; tenderers may attend by prior email request).
4. 4Cut-off for contracting authority to reply to questions: contracting authority is not bound to reply to questions submitted after 02/10/2026 23:59 Europe/Brussels.

What the contract covers (scope of services)

The European Parliament seeks a single supplier (or group) to provide daily media monitoring for Greece and associated media analysis. Services cover daily monitoring of national and regional written press, main online media, radio and television; production and delivery of daily press reviews (summaries in English) and press clippings (PDFs or publisher hyperlinks where PDF not authorised); daily audiovisual summaries; ad hoc special monitoring reports; and quantitative media analysis/tagging services uploaded into the EP’s media monitoring and analysis platform (EPMM). The contractor will deliver content and metadata via the EPMM platform (manual upload or API) and must obtain, in its own name, all licences/permissions for clippings required for the EP’s internal use and distribution to the restricted list of recipients.

Geographic coverage and languages

Geographic scope of monitoring:media in Greece. Language requirements: summaries and metadata in English; source material analysed in original language (Greek) by analysts fluent in Greek and English (C2 level or equivalent evidence).

Estimated budget and contract split

Estimated overall procedure value:€250,000 (total maximum for the framework agreement over full duration). Contract budget split indicated in the tender specifications: Media monitoring activities €200,000; Media analysis €50,000. The tender documents include a price list template (Annex F) and a simulation budget worksheet used for price evaluation. The framework value used for the award evaluation corresponds to the Grand total derived from Annex F.

Who may apply (eligibility and applicant types)

The call is open to natural or legal persons and public entities established in EU Member States and to natural and legal persons and public entities of third countries that have concluded the relevant public procurement access agreement with the Union (terms of that agreement apply). Groups of economic operators (consortia) are allowed; the group must provide evidence of its legal form by the time of signature and accept joint and several liability when requested. Subcontracting is permitted but proposed subcontractors may be checked against exclusion and selection criteria. The tender documents explicitly reference exclusion criteria in Articles 138–143 of the Financial Regulation and require submission of the Declaration on Honour (Annex III).

Eligible applicant types (detailed)

1. 1Legal persons (media monitoring agencies, news‑agencies, communication consultancies, service companies).
2. 2Natural persons (individual consultants) where applicable.
3. 3Consortia / groups of economic operators (joint tenders) — allowed, with requirement to specify roles and to accept joint and several liability or to incorporate a legal form if requested before signature.
4. 4Subcontractors are allowed; full details of proposed subcontractors (Annex VI) must be provided and they may be subject to checks.

Funding type and nature of contract

This is a public procurement (tender) for a services framework contract (service contract). The contracting authority will pay for delivered services under orders issued against the framework. The opportunity is not a grant, loan or equity instrument. Beneficiaries will receive monetary remuneration under the contract for services rendered and the contracting authority obtains ownership of summaries and licence rights for clippings as described in the draft contract and tender specifications.

Consortium / single tender requirement

Either a single tenderer (sole economic operator) or a group of economic operators (consortium) may submit a tender. If a group is used, the members must specify roles and provide the group legal status documentation; the Parliament may require a particular legal form before signature. Joint tenders must accept joint and several liability.

Beneficiary scope (geographic eligibility)

Eligible tenderers:natural or legal persons and public entities of EU Member States and of third countries that have concluded the specific procurement agreement with the EU giving them access to the contract. The service to be performed is geographically specific to Greece (monitoring of Greek media).

Sectors and technologies targeted

Sector/industry focus:media monitoring, media analysis, communications, news‑agency services, media intelligence, digital content ingestion (APIs), copyright/licensing management. Technology expectations: keyword search systems, news databases, OCR for PDFs, EPMM API compatibility, secure upload and metadata handling per Annex E (content provider system interfaces).

Project maturity / expected stage

Operational delivery of running services:monitoring, editorial summarisation, metadata tagging and quantitative analysis. The contracting authority expects contractors to deploy live monitoring and deliver daily products from day one of contract performance following training and test period on EPMM.

Selection, award and evaluation (stages and criteria)

Procedure:single-stage open tender. Tenderers submit full technical and financial offers via eSubmission. Evaluation uses quality then price (best price-quality ratio). Qualitative assessment consists of two quality criteria and minimum thresholds; only tenders passing the quality thresholds proceed to price evaluation.

1. 1Qualitative criteria (total 100 points): 1) Quality and consistency of the proposed simulation (Annex C) — maximum 70 points; threshold 35 points. 2) Methodology proposed (team composition, tools, delivery, licensing evidence, helpdesk, PDF/OCR standards, EPMM integration) — maximum 30 points; threshold 15 points. Minimum combined quality threshold: 65 points and minimum per-criterion thresholds must be met to proceed to price evaluation.
2. 2Price criterion: price (Grand total from Annex F price list) scored up to 100 points using formula (Pm/Po)*100 where Pm is lowest price and Po is price being evaluated. Final ranking = quality points + price points; highest total wins.

Mandatory selection and exclusion requirements

Tenderers must provide the Declaration on Honour concerning exclusion and selection criteria (Annex III). The tender specifications set minimum selection thresholds and documents to support legal and financial capacity and technical capacity. Financial selection minimum: minimum yearly turnover €125,000 for the last three closed accounts. Technical selection: minimum three years’ experience in similar services, editorial coordinator with at least three years’ proven experience, team members with at least one year’s experience, keyword-search program and news database, CVs and language proficiency evidence (English and Greek). Tenderers must not be in exclusion situations per Articles 138–143 of the Financial Regulation and must comply with restrictive measures (sanctions) rules (Annex VIII).

Deliverables, outputs and service levels

Principal deliverables and key SLAs (summary from technical specifications and annexes):daily National Press Review (before 08:00 CET) containing summaries in English (max 800 characters) and press clippings (PDF or hyperlink) — average 30 summaries and 30 clippings per weekday (volume may increase for events); National Audio‑Visual Review (before 08:30 CET) — average 7 summaries per day (max 1600 characters); weekend/holiday review (before 09:00 CET); ad hoc special monitoring reports (estimated 3 per year); quantitative media analysis packages (monthly or ad hoc) with tagging and export into EPMM. Metadata and enclosures must follow the XML/RSS schema and interface rules in Annex E. Performance metrics include on‑time delivery (target 90% per month), content completeness/accuracy (98% relevant coverage/month), metadata accuracy (98%), and quality of summaries (no more than 5 errors/month) with specified penalties for breaches.

Budgeting, pricing and invoicing

Pricing is unit‑based using the provided Annex F price list (unit prices must be all‑inclusive and exclude VAT). The Annex F simulation budget calculates a four‑year total (used in price evaluation). All costs related to third‑party copyright fees, access, storage and internal distribution to the EP recipients must be included in the unit price. Invoicing: monthly invoicing for actual deliveries; invoices must be submitted electronically via PEPPOL or via the EU Funding & Tenders Portal (see Annex X and Annex IX Electronic invoicing instructions).

Application and submission process

Tenders must be submitted exclusively via the F&T Portal eSubmission facility. Each legal entity (and each consortium member) must be registered in the Participant Register and have a Participant Identification Code (PIC). Tenderers must follow the eSubmission technical requirements (file types, max attachment sizes per the portal). Draft tender documents and all annexes (tender specifications v2, technical specifications v2, Annexes A–F, model FWC, financial forms, declaration templates, price list, simulations) are available in the F&T Portal ’Documents’ section and must be used as templates where specified.

Submission method:Electronic submission only via the Funding & Tenders Portal eSubmission (EU Login required). See the procedure page on the F&T Portal for the 'Access submission' link and document downloads F&T Portal call page. ¹

Administrative templates and required annexes (what to include in a tender)

The procurement documents include the invitation letter, tender specifications (with Annex I Technical specifications and sub‑annexes), draft model framework contract and administrative annexes. Tenderers must use the template annexes provided and include the listed forms as part of their submission. Key annexes and templates (22 items published in the portal) include:

1. 1Invitation letter and conditions to tender (published 02/09/2026).
2. 2Tender specifications (Version 2, published 10/09/2026) (administrative and evaluation rules).
3. 3Annex I – Technical specifications (Version 2, published 10/09/2026) and sub‑annexes: A Methodological aspects, B Example press clipping, C Simulation (exercise to include in the offer), D Quantitative analysis simulation helping guide (spreadsheet), E Content provider system interfaces (API and RSS metadata schema), F Price list (Excel template for unit prices and simulation budget).
4. 4Annex II – EP environmental policy (administrative expectations).
5. 5Annex III – Declaration on honour concerning exclusion and selection criteria (mandatory).
6. 6Annex IVa – Financial identification form (banking details) and IVb – Guide for completing the financial identification form.
7. 7Annex V – Information sheet for groups of economic operators (consortia declaration).
8. 8Annex VI – Declaration concerning subcontractors (list and values).
9. 9Annex VII – Financial data sheet and required financial statements (minimum turnover evidence).
10. 10Annex VIII – Declaration on restrictive measures (compliance with sanctions and prohibitions).
11. 11Annex IX – Instructions for registering on PEPPOL and in the Funding & Tenders Portal for electronic invoicing.
12. 12Annex X – Electronic invoicing form (PEPPOL/portal configuration guidance).
13. 13Draft framework contract and order form templates (Model FWC and Order form in the documents section).

Templates and application form structure (how to prepare the tender)

Tender submissions must follow the structure and templates specified in the Invitation to Tender and the Tender Specifications. The technical offer must include the simulation (Annex C) and simulation tagging exercise (Annex D), evidence of technical capacity (CVs, references, proof of keyword search system and news database), methodological description, helpdesk plan, proposed team and confirmation of EPMM integration tests. Financial offer must follow the Annex F price list workbook (unit prices and Grand total) and return the completed financial identification form (Annex IVa) and financial data sheet (Annex VII). Administrative documents include the Declaration on Honour (Annex III), subcontractor declaration (Annex VI), group information (Annex V) if applicable, and any licensing declarations required under Annex I E on copyrights for clippings.

Structure of the technical submission (recommended):1. Cover page and contact. 2. Executive summary. 3. Compliance matrix to Tender Specifications/Annex I. 4. Proposed methodology and workflow (how you will meet deadlines, editorial control, thematic priorities, front‑page rules, audiovisual monitoring). 5. Team and CVs (editorial coordinator with 3+ years, team language C2 evidence). 6. Technical stack (keyword search, news database, OCR, EPMM API compatibility, backup and helpdesk). 7. Sample press review and audiovisual review output (simulation deliverables per Annex C). 8. Licensing report for sources in Annex A (table of rights holders and any end‑user agreements per 2.E.2). 9. Quality assurance and KPIs. 10. Annex D tagging/sample quantitative analysis completed.

Structure of the financial submission (recommended):1. Completed Annex F price list workbook (unit prices per items listed). 2. Completed simulation budget sheet (Annex F second sheet). 3. Financial identification form (Annex IVa). 4. Financial data sheet (Annex VII) and last three years’ accounts (balance sheets, P&L). 5. Any declarations regarding pricing assumptions or licence cost inclusions.

Selection evidence and documentary checklist

Documents tenderers should prepare and be ready to provide within deadlines (the contracting authority may request documentary evidence within 5 or 10 days depending on the requirement):

1. 1Annex III Declaration on Honour (mandatory for exclusion and selection checks).
2. 2Legal registration documents (company registration extract, statutory form, VAT registration if applicable).
3. 3Annex IVa Financial identification form plus RIB or bank statement (last six months).
4. 4Audited financial statements or extracts for the last up to three closed financial years; completed Annex VII financial data sheet (minimum yearly turnover requirement €125,000).
5. 5List of principal services provided in the past 3 years (references) and client attestations if available.
6. 6CVs and proof of language proficiency (English and Greek) for the editorial coordinator and team members (minimum C2 evidence requested or equivalent proof for native speakers), proof of at least 3 years’ experience for coordinator, 1 year for other team members.
7. 7Technical evidence: availability and description of keyword‑search software, news database, OCR capability, and EPMM API tests and interface compatibility (Annex E).
8. 8Licensing evidence for clippings: consolidated table per Annex I 2.E.2 listing rights holders, whether end‑user agreements are required and any restrictions (storage period, number of users, PDF vs hyperlinks).
9. 9Annex V (group information) and Annex VI (subcontractors) where applicable.
10. 10Completed Annex F price list workbook.

Penalties, performance and contract management

The tender specifications include performance metrics and penalties. Examples from Annex I:on‑time delivery target 90% per month with service credits for monthly shortfalls (10% invoice reduction at 90% target not met and further increments); missed or erroneous media item penalties equal to twice the unit price of the item; metadata and summary quality targets with corrective obligations (same‑day corrections at no cost) and invoice reductions for repeated errors. The model framework contract and order forms are provided in the procurement documents; awarded contractors will receive model order forms for call‑offs. The contractor must provide a helpdesk (hours defined in the technical specifications) and ensure EPMM user accounts and two‑factor EU Login access for authorised editorial staff.

Application stages and assessment process

Number of stages:single phase tender submission (one submission deadline) followed by evaluation phases: opening, administrative compliance/exclusion checks, selection checks (financial/technical capacity), qualitative evaluation (simulation and methodology), price evaluation for tenders passing quality thresholds, standstill and award. The contracting authority may request documentary evidence at the selection stage (5 to 10 calendar days to provide documents).

Success rates and co‑funding

Success rates are not published for this specific procedure; public procurement outcomes depend on the number and quality of tenders received. Co‑funding: not applicable — this is a fee‑for‑service procurement; no co‑funding from the bidder is required but tenderers must resign all costs of tender preparation. All costs of licences and rights required for delivery must be included in the tender price.

Technical interface and template information (important annexes)

Key technical templates and specifications that applicants must follow and where to find them in the procurement documents:

1. 1Annex I.A Methodological aspects (detection rules, themes, priorities, source lists).
2. 2Annex I.B Example press clipping (PDF formatting guidance and example).
3. 3Annex I.C Simulation – practical deliverable to be annexed to the offer (monitoring exercise for a given date; tenderer must reproduce a daily monitoring service and provide cost breakdown).
4. 4Annex I.D Quantitative analysis simulation helping guide (spreadsheet template for tagging and quantitative analysis).
5. 5Annex I.E Content provider system interfaces (detailed RSS/XML metadata schema, batch submission API, enclosure handling and business rules). This file provides mandatory metadata fields, envelope and enclosure rules and endpoint URLs for the EPMM content provider interfaces.
6. 6Annex I.F Price list (Excel template with unit price lines and simulation budget used in the price evaluation).
7. 7Annex III Declaration on Honour template (exclusion/selection declaration).
8. 8Annex IVa Financial identification form (bank details) and Annex IVb Guide for completing that form.
9. 9Annex V Group of economic operators information sheet (consortium template).
10. 10Annex VI Declaration concerning subcontractors template.
11. 11Annex IX and Annex X: PEPPOL and electronic invoicing instructions (how to register for e‑invoicing or submit via the F&T Portal).

Mentioned countries and geographic details

The contract is for monitoring Greek media (country explicitly mentioned:Greece). The contracting authority is the European Parliament (based in Brussels) and the procurement is open to bidders established in EU Member States and certain third countries in accordance with procurement access rules in the notice.

Summary: What this opportunity is about and how to explain it

What this opportunity is:The European Parliament (DG Communication) is procuring a framework supplier for daily media monitoring and quantitative media analysis of Greek media. The contractor will deliver daily editorial press reviews and audiovisual summaries in English, attach full‑text clippings where licensing permits (PDF or hyperlink), tag items with structured metadata and provide periodic quantitative analysis products. The services are uploaded and delivered through the EP’s EPMM platform with strict technical, editorial and licensing requirements. The contract is a framework service contract (open procedure) with an estimated maximum value of €250,000, initial 12‑month duration tacitly renewable up to 48 months. Tenderers must submit a complete technical and financial offer using the provided annex templates, complete the simulation exercises, provide evidence of financial and technical capacity (minimum turnover, years of experience, editorial team and language proficiency), and demonstrate rights/licences for clippings. Submission is electronic via the Funding & Tenders Portal; evaluation is by quality (simulation/methodology) with threshold requirements and then price using the Annex F price tables. The tender documents available on the F&T Portal include the invitation letter, tender specifications (v2), technical specifications (v2) and 22 annex items including required forms and technical interface documentation. The portal entry contains the full list of downloadable templates and the content provider API/XML metadata specification which must be followed for automatic upload to EPMM.

Footnotes

1. 1Full procedure page and documents are available on the Funding & Tenders Portal: ec.europa.eu

This is a European Parliament services tender for a framework contract covering daily monitoring and analysis of Greek media across print, radio, television and major online outlets. The objective is to deliver timely press reviews and media analysis that help the European Parliament understand how EU and Parliament related topics are covered in Greece. The official opportunity page is available here EU Funding & Tenders Portal.

What the contract is about

The contract is designed to support the European Parliament’s Directorate-General for Communication by providing daily monitoring of written press at national and regional level, audiovisual media including radio and television, and the main online media in Greece. The selected contractor will prepare up-to-date daily information products in the form of press reviews and media analysis, using the EP’s global media monitoring and analysis platform to deliver outputs directly to recipients.

• Daily monitoring of national and regional written press in Greece
• Monitoring of radio and television coverage
• Monitoring of major online media and internet sources
• Preparation of press reviews and media summaries
• Delivery through the European Parliament’s media monitoring platform
• Support for media analysis of topics relevant to the European Union, the European Parliament, the President and Members

Who can apply

The visible portal information does not indicate a special closed group or a nationality restriction, so the competition appears open to any economic operator that can satisfy the tender’s administrative, technical and financial requirements. The procedure is not marked as suitable for SMEs, which suggests the Parliament does not view it as particularly adapted to small and medium sized operators, although SMEs may still bid if they meet the requirements.

1. 1The tender is open and electronic, so bids must be submitted through the Funding and Tenders Portal
2. 2An EU Login account is required to access submission functionality and related documents
3. 3A Participant Identification Code, or PIC, is mandatory for the tenderer and any consortium member
4. 4The portal provides a declaration for groups of economic operators, so consortia are permitted
5. 5Subcontractors may be used, and a subcontractor declaration is among the available documents

Commercial terms and evaluation

The estimated total contract value is €250000 and the award criterion is best price-quality ratio, with price and quality each weighted at 50 percent. The framework contract is planned for an initial period of 12 months and can be renewed three times, bringing the maximum duration to 48 months. The visible portal data also shows a tender validity period of 6 months, which bidders should take into account when planning pricing and resources.

Deadlines, documents and submission points

The authoritative portal data shows the deadline for tenders as 12 October 2026 at 16:00 Brussels time and the public opening as 13 October 2026 at 10:30 Brussels time. A separate earlier deadline timestamp appears in the supplied metadata, but the live portal details indicate that 12 October 2026 is the operative deadline. Questions must be submitted by 2 October 2026 at 23:59 Brussels time because the contracting authority is not bound to reply after that point.

• Version 2 of the tender specifications and version 2 of the technical specifications were issued on 10/09/2026
• The portal lists 22 documents in total, including the invitation letter, technical annexes, environmental policy, declaration on honour, financial identification forms and the draft framework contract
• Visible annexes include an example press clipping, a simulation, quantitative analysis guidance and content provider system interfaces
• Submission is electronic only and must be sent through the portal submission address
• EU Login is needed for subscription, question submission and tender submission

What applicants should focus on

This procurement will favor bidders that can demonstrate reliable daily monitoring capacity in Greece, editorial judgment, fast turnaround, robust media coverage coverage across print, broadcast and online sources, and the ability to integrate with the Parliament’s platform and processes. Because price and quality are equally weighted, bidders should balance methodological strength, staff expertise, delivery speed and a competitive pricing structure. The updated version 2 tender documents should be checked carefully before submission because they may affect methodology, formatting, interfaces or pricing assumptions.