European Parliament Ambassador School in Cyprus

Open call for tenders EP-COMM/2026/OP/0013 issued by the European Parliament Directorate-General for Communication to deliver the European Parliament Ambassador School programme in Cyprus. The award is a framework service contract with an initial 12-month term renewable up to a total of 48 months and an estimated maximum value of €140,000 excluding VAT. Services required include organising teacher and student seminars, managing a national EPAS platform, carrying out annual school evaluations remotely or on site, and providing communication and logistical support for approximately 30 to 35 schools. Tenders must be submitted electronically via the Funding and Tenders Portal eSubmission by 11 May 2026 at 17:00 Europe/Brussels and will be evaluated on the best price-quality ratio with selection criteria including minimum turnover, relevant experience and language requirements.

What is funded / contracted

Framework service contract for delivery and organisation of teaching and related tasks for the European Parliament Ambassador School (EPAS) in Cyprus: teacher and student seminars, national EPAS platform management, annual school evaluations (remote and visits), communication support, award ceremonies and related logistical and reporting tasks.

Who can apply

Open to natural or legal persons and public entities established in EU Member States and third countries covered by relevant public-procurement agreements. Tenders may be submitted by single operators or groups of economic operators; subcontracting permitted (subject to approval).

Minimum eligibility / selection highlights

1. 1Minimum annual turnover: €35,000 (last 2 years evidence)
2. 2Technical experience: at least 3 years in similar training/coaching/teaching services; project leader with >=5 years teaching experience in secondary or vocational sector
3. 3Language: fluent Greek and good spoken/written English (B2)

Estimated value and duration:Maximum total value €140,000 for the contract duration. Initial duration 12 months, renewable yearly up to a total of 48 months.

Award and submission:Award on best price-quality ratio (price + quality scoring). Electronic submission via eSubmission (EU Login required). To be submitted in one of the EU official languages. See procurement documents for full tender specifications F&T Portal. ¹

Main CPV:80200000 Secondary education services. Tender documents (specifications, annexes, price list, draft framework contract and templates) are published on the Funding & Tenders Portal. Tenders must include the required declarations (exclusion, restrictive measures, financial ID) and supporting evidence on selection criteria.

Footnotes

1. 1Procurement page with full documents and eSubmission link: F&T Portal Tender Details.

Opportunity summary

Contracting authority:European Parliament, Directorate-General for Communication, Directorate for Liaison Offices (EPLO). Subject: performance and organisation of teaching and related tasks as part of the European Parliament Ambassador School (EPAS) educational programme in Cyprus. Procedure type: open procedure (call for tenders). Nature of the contract: services / framework agreement (framework agreement, without reopening of competition). Estimated total value: €140 000 (maximum value for the total duration). Maximum contract duration: up to 48 months (initial 12 months, renewable yearly up to 4 renewals). Main CPV: 80200000 - Secondary education services. Submission method: electronic via eSubmission (EU Login / Participant Register PIC required). Deadlines: tender receipt deadline 11 May 2026, 17:00 Europe/Brussels; date and time of public (virtual) opening 12 May 2026, 11:00 Europe/Brussels. Deadline for questions: 1 May 2026, 23:59 Europe/Brussels. TED publication date: 30 March 2026. TED reference: 62/2026 215833-2026.

Primary objective:To deliver and support the EPAS programme in Cyprus by organising and facilitating teachers' and students' seminars, managing a closed national EPAS platform, carrying out annual school evaluations (remote and on-site), supporting certification and award ceremonies, feeding EPLO social channels, managing alumni and other tasks listed in the technical specifications.

Key facts and deadlines

1. 1Estimated total value: €140 000 for the full framework (maximum).
2. 2Contract duration: initial 12 months, renewable yearly up to a total of 48 months.
3. 3Submission method: electronic eSubmission via the Funding & Tenders Portal; EU Login account and PIC required.
4. 4Deadline for receipt of tenders: 11/05/2026 at 17:00 Europe/Brussels (UTC+02:00).
5. 5Date and time of public opening (virtual): 12/05/2026 at 11:00 Europe/Brussels.
6. 6Deadline for questions: 01/05/2026 23:59 Europe/Brussels.
7. 7Languages for tender submission: any official EU language (list of supported languages published in the procurement documents).
8. 8Place of performance: Cyprus (national coverage; EPLO will indicate participating schools — currently 30 schools; indicative 35 for school year 2026/2027).

Who can apply (eligible applicant types)

Participation is open on the same terms to all natural or legal persons and public entities established in a European Union Member State and to natural or legal persons and public entities of a third country which has concluded a specific public-procurement agreement with the EU giving them access to this contract on the terms laid down by that agreement. The procurement documents require tenderers to indicate their country of establishment and to submit evidence accordingly. Acceptable applicant types include: private companies (SMEs or large enterprises), NGOs and non-profit organisations, training providers, universities and research institutions (legal persons), consortiums/groups of economic operators, sole traders or natural persons where applicable, and public entities. Subcontracting is permitted and groups of economic operators may submit a joint tender. The tenderer must be registered in a relevant professional or trade register (except international organisations).

Funding type and financial arrangements

Funding instrument:public procurement contract (service contract) awarded by the European Parliament under an open procedure; this is not a grant, loan or equity instrument. The successful candidate will conclude a framework service contract and be paid on the basis of specific order forms and the submitted price list. Invoicing: electronic invoicing via PEPPOL or via the Funding & Tenders Portal is mandatory; payment term: up to 60 calendar days after receipt and approval of invoices/reports; invoices must include the European Parliament GLN and comply with the electronic invoicing requirements. Prices are expressed excluding VAT and must be all-inclusive (lump-sum pricing for specified units). Price revision rules are set in the framework contract (HICP-based annual revision from year 2 onwards).

Consortium and subcontracting

Submission may be by a single tenderer or by a group of economic operators (consortium). If submitted by a group, Annex V must be completed and the group must provide proof of legal form or cooperation arrangement; all members assume joint and several liability. Subcontracting is permitted; proposed subcontractors must be declared in Annex VI and may be subject to exclusion checks. The contracting authority may require additional evidence on subcontractors' capacities and reserve the right to reject subcontractors who do not meet exclusion or selection criteria.

Geographic eligibility and scope

Geographic eligibility:open to entities established in EU Member States and in third countries covered by applicable procurement agreements with the EU. Place of performance: Cyprus (anywhere in the country). Buyer location and legal seat: European Parliament (Brussels). Explicitly mentioned countries/locations in the documentation: Cyprus (place of performance), Belgium/Brussels (contracting authority headquarters and legal seat). The documents also refer to servers/data storage requirements: servers and data processing equipment must be located in the EEA or in third countries with an EU adequacy decision, or follow the safeguards in Regulation (EU) 2018/1725 for transfers.

Target sector and activities

Sector:education / civic education / outreach (secondary and vocational education). Thematic focus: European parliamentary democracy, EU institutions and policies, European civic engagement, support to European Elections outreach where relevant, digital engagement and use of EP teaching materials. Core activities include teacher seminars and training, student engagement events, creation and moderation of a national EPAS platform, school evaluations and certification, support to events (Europe Day), communication/materials for EPLO social channels, alumni support and logistical organisation of seminars and award ceremonies.

Project stage and expected maturity

This is an implementation/delivery contract. Tenderers must demonstrate operational capacity to deliver training and evaluation services immediately after contract signature and to run the programme for the school year(s) covered by the framework. Required maturity: operational service delivery, demonstrated experience in similar training/coaching/teaching services over at least three years; project leader must have at least five years' teaching experience in secondary or vocational education.

Selection, award and evaluation

Selection checks:exclusion criteria based on the Financial Regulation (Articles 138-143) and national documentary evidence when requested; minimum economic/financial capacity: minimum annual turnover of €35 000 (evidence via income declarations, financial statements for the last two financial years, Annex VII). Technical and professional capacity: at least three years' experience in similar training/coaching/teaching services; project leader with minimum five years' secondary/vocational teaching experience; Greek fluency and good spoken/written English (B2) are required. Tenderers may rely on capacities of other entities or subcontractors but must provide commitments and supporting evidence.

Award criteria:best price-quality ratio. Evaluation is price plus quality. Quality scoring: 100 points total across qualitative criteria with thresholds: (1) Quality and consistency of approach (50 points, threshold 30); (2) Sample 3-hour training programme for 30 teachers (20 points, threshold 15) plus an accompanying 2–4 page report on how to teach on the European Parliament (three sub-subcriteria totalling 30 points, thresholds 5 each). To progress, tenderers must meet sub-criteria thresholds and an overall minimum of 60 points for criteria 1 and 2 combined. The tender with the highest total score (quality + price weighting as specified in the procurement documents) will be awarded.

Application and submission — required documents and templates

Submission must be made electronically via eSubmission on the Funding & Tenders Portal. EU Login and PIC registration in the Participant Register are mandatory. The procurement package includes a set of annex templates that tenderers must complete and submit as part of their tender. The main compulsory documents and templates are:

1. 1Invitation letter (published).
2. 2Tender specifications (Specifications_V1.docx) including Annex I Technical Specifications.
3. 3Annex I – Technical Specifications (detailed tasks, deliverables, reporting requirements).
4. 4Annex II – European Parliament Environmental Policy (applicable environmental expectations/EMAS references).
5. 5Annex III – Declaration on Honour concerning exclusion and selection criteria (must be signed by tenderer and, for consortia, by all members).
6. 6Annex IV – Financial Identification Form (banking details; evidence: RIB or bank statement and ID/company document).
7. 7Annex V – Information sheet concerning groups of economic operators (for consortia).
8. 8Annex VI – Declaration concerning subcontractors (if applicable; list subcontractors and values).
9. 9Annex VII – Financial Data Sheet (turnover for the last two financial years).
10. 10Annex VIII – Declaration on restrictive measures (Russia-related restrictions) — mandatory statement on compliance.
11. 11Annex IX – Registering on PEPPOL and Funding & Tenders Portal (instructions for e-invoicing).
12. 12Annex X – Electronic invoicing form (PEPPOL / F&T options).
13. 13Price list template (Price list EPAS_V1.xlsx) — must be completed with unit prices excluding VAT, and total price for evaluation.
14. 14Draft Framework Service Contract and its annexes (model contract to be signed by the successful tenderer).
15. 15Any additional supporting evidence: list of main services delivered in the past 3 years, CVs for project leader and educational experts, sample seminar programme (3-hour) and the required 2–4 page report on pedagogy (these are scored under quality).

How tender forms look and structure:Tender packs follow a standard EU procurement structure: administrative forms (declaration on honour, financial ID, Annexes III–VIII), selection evidence (financial statements, turnover sheet Annex VII), technical offer (approach description, sample 3-hour seminar programme, 2–4 page pedagogical report, CVs, list of references) and the price offer (completed price list spreadsheet). In the case of a group, complete Annex V and include joint declaration and proof of legal cooperation. Subcontractors listed in Annex VI. All templates are provided in the procurement documents and must be completed and uploaded via eSubmission; file naming and technical requirements must follow the eSubmission System Requirements. The price list must show the unit prices (EUR, excluding VAT) for items A1–F listed in the technical specifications; the total marked as 'price for evaluation' will be used for award.

Application stages and timeline (process overview)

1. 1Stage 1 — Preparation and submission: register in Participant Register (PIC), assemble administrative, financial and technical documents, complete templates and price list, submit electronically via eSubmission before the deadline.
2. 2Stage 2 — Public opening: virtual opening session to verify submission requirements and announce tenders received (attendance possible by up to two representatives per tenderer).
3. 3Stage 3 — Evaluation: contracting authority evaluates exclusion and selection documentation and the technical and financial offer according to the published award criteria (quality scoring, price evaluation). Contracting authority may request clarifications or missing documents (but not substantial changes) and may request documentary evidence within short deadlines (typically 14 days).
4. 4Stage 4 — Award decision and standstill: notification of decision to tenderers, application of any standstill period before contract signature. Possible suspension for review if challenged.
5. 5Stage 5 — Contract signature and implementation: signature of framework service contract and subsequent specific order forms for service delivery. Invoicing and reporting as per contract.

Number of evaluation stages:effectively 4 (submission, opening, evaluation/clarifications, award/standstill), with contract signature and order placement afterwards. The contracting authority may request documentary evidence prior to awarding and may suspend signature if justified.

Success rates and competition

No numerical success rate or expected number of awards is published. The framework allows a single awarded contractor (maximum number of participants in the framework: 1). The award will be made to the most economically advantageous tender according to the best price-quality ratio. Given the single-award nature, competition is expected to be selective and competitive among qualified providers with suitable local language skills, education-sector experience and demonstrated capacity.

Co-funding and financial contributions

Co-funding:the tender specification does not require co-funding from tenderers. The contract is a paid service contract: the contractor will be remunerated for the services provided according to the signed framework and specific order forms. Any costs must be included in the lump-sum/unit prices; the EPLO does not reimburse office overheads beyond the agreed prices. Tenderers must ensure their price offer is all-inclusive and expressed excluding VAT.

Compliance, policies and mandatory requirements

1. 1Exclusion criteria: compliance with Articles 138–143 of the Financial Regulation — Annex III declaration and documentary evidence on request (criminal convictions, insolvency, misrepresentation, fraud, corruption, money laundering, trafficking, serious professional misconduct, etc.).
2. 2Restrictive measures: tenderers must comply with EU restrictive measures related to Russia/Ukraine and complete Annex VIII (declaration on restrictive measures).
3. 3Environmental policy: tenderers must respect the European Parliament's environmental policy (Annex II) and may be required to certify staff training on environmental/safety rules.
4. 4Equal opportunities: contractor must apply non-discrimination and equality policies in performance of the contract.
5. 5Data protection: contractor will process personal data for EPAS participants as processor on behalf of the EP; compliance with Regulation (EU) 2018/1725 is required; servers/data processing equipment must be located in the EEA or in countries with an EU adequacy decision or follow safeguards. The contract includes detailed data protection clauses and breach notification obligations.
6. 6Intellectual property: the EP acquires ownership of the results and associated IPR as set out in the model contract; pre-existing rights must be declared and licensed royalty-free, non-exclusive and irrevocably for the EP's exploitation; declarations on pre-existing rights must be submitted with invoices before final payment.

Reporting, deliverables and key service components

Deliverables and recurring tasks (non-exhaustive list drawn from Annex I Technical Specifications): organise and facilitate seminars for teachers and students; produce a 500–1000 word seminar report with 2–3 photos per seminar for EPLO approval; propose and if requested host/manage a closed national EPAS platform (or create one if it does not exist); perform annual school evaluations (remote and/or on-site) and submit evaluation reports in the EPLO-specified format with photographs; support certification and award ceremonies; provide regular social media feed materials and ensure image consent and data protection compliance; coordinate logistics, working meetings (two per year), and produce a final annual report (~1500 words with photos and impact metrics). Specific tasks are ordered via specific order forms under the framework contract and compensated per the price list units.

Technical requirements, capacities and personnel

Mandatory technical/professional minimums:at least three years' demonstrable experience delivering training/coaching/teaching services comparable to the contract; project leader with minimum five years' teaching experience at secondary schools or in the vocational sector; fluent command of Greek and good spoken/written English (B2 level). Tenderers are asked to submit a list of principal services delivered in the last three years, CVs of the project leader and educational experts, and other evidence of capacity. The EPLO expects experience in designing creative, student-centred activities and in applying digital tools for teaching and moderation of closed platforms. Conflict of interest: tenderers must declare any potential conflicts; the EP may exclude those with professional conflicting interests.

Evaluation scoring summary (quality) and minimum thresholds

1. 1Criterion 1: Quality and consistency of the tender in relation to required services — 50 points (threshold 30).
2. 2Criterion 2: Sample three-hour training programme for 30 teachers — 20 points (threshold 15).
3. 3Criterion 2 supporting report 2–4 pages on teaching the European Parliament broken into sub-criteria (objectives/outcomes 10 pts; activities 10 pts; methods of training and evaluation 10 pts) each with minimum threshold 5. Combined quality minimum: at least 60 points for criteria 1+2 combined and meeting sub-criteria thresholds as listed.
4. 4Price: evaluated alongside quality; the price used is the total shown as price for evaluation in the price list. Final award is best price-quality ratio.

Practical steps to prepare a compliant tender

1. 1Register organisation in the Participant Register and obtain PIC; ensure EU Login account is active.
2. 2Download all procurement documents from the Funding & Tenders Portal and read the Specifications, Annexes and Draft Framework Contract in full F&T Tender Details.
3. 3Complete Annex III Declaration on Honour and prepare documentary evidence for exclusion checks (available on request).
4. 4Complete Annex VII Financial Data Sheet and provide income declarations/financial statements for the last two years (or equivalent). Ensure turnover meets the minimum of €35 000.
5. 5Prepare the technical offer: methodology and approach, sample 3-hour seminar programme for 30 teachers, 2–4 page pedagogical report, CVs, references and list of past similar services.
6. 6Complete the price list (Price list EPAS_V1.xlsx) with unit prices excluding VAT and calculate the total 'price for evaluation'. Ensure all costs are covered in lump-sum pricing.
7. 7If proposing subcontractors or a consortium, complete Annex V and Annex VI and include letters of availability/undertakings where relevant.
8. 8Ensure compliance with data protection, environmental policy and restrictive measures declarations (Annex II and Annex VIII).
9. 9Follow eSubmission file naming and technical requirements; upload documents in allowed file formats and sizes (system accepts attachments under 50 MB and up to 200 files total as per system guidance).
10. 10Submit the tender via eSubmission before the deadline and retain submission receipt timestamp as proof.

Contact point and where to find documents

All procurement documents, templates and the draft contract are published on the EU Funding & Tenders Portal tender page for this procedure. Questions during the submission phase must be submitted via the 'Questions & answers' section of the Funding & Tenders Portal (EU Login required). The contracting authority contact email provided in the TED notice is epnicosia@europarl.europa.eu. Submissions must be made through eSubmission at: webgate.ec.europa.eu.

Checklist for submission:Complete administrative annexes (Annexes III–VIII), financial forms (Annex IV, Annex VII), price list (completed), technical offer (approach, sample programme, pedagogical report, CVs, references), any consortium/subcontractor forms, environmental and data protection confirmations; upload via eSubmission and obtain submission receipt before the deadline.

Risks and contract management highlights

Key risks for bidders include failing to meet minimum selection thresholds (turnover, experience, language requirements), incomplete administrative evidence (Annex III declarations and documentary evidence when requested), non-compliant price offers (not all-inclusive or VAT errors), and data protection non-conformity (server location and processing obligations). Contract management notes: the EP may apply penalties for delays or poor quality (flat-rate daily penalties up to 0.2% per day up to 20% of value of late services), may unilaterally perform substitution in case of contractor failure, and reserves audit rights up to five years after final payment. The contractor must ensure insurance, staff suitability and immediate replacement if required by EPLO.

Mentioned countries and jurisdictions

Explicitly mentioned:Cyprus (place of performance and scope), Belgium / Brussels (contracting authority location). Broader geographical eligibility: all EU Member States and third countries covered by procurement agreements with the EU as described in the procurement documents. Data processing constraints reference the European Economic Area and third countries covered by EU adequacy decisions.

Final summary — What is this opportunity about and how to explain it?

This is an open call for tenders issued by the European Parliament’s Directorate for Liaison Offices to select a contractor to run and support the European Parliament Ambassador School programme in Cyprus. The contractor will work with the EP Liaison Office to design and deliver teacher and student seminars, manage a closed national EPAS platform, evaluate and certify participating secondary and vocational schools (remote and on-site), support award and outreach activities (including Europe Day and election-related civic engagement), provide regular reporting and content for EPLO communications, and carry out logistical and administrative tasks as specified in the technical specifications. The contract will be a framework service contract with an initial 12-month term and potential renewals up to four additional years, with a maximum total contract value of €140 000. Tenderers must demonstrate relevant training and education delivery experience, provide a Greek-speaking project leader (and English B2), meet minimum financial thresholds, complete administrative and tender templates, submit a priced offer via the provided price list, and deliver all documentation electronically through the EU eSubmission system. Award will be on the best price-quality ratio following the published scoring and threshold rules. Successful contractors will be required to comply with EU environmental, equal opportunities and data protection rules and to transfer rights to results as defined in the model contract.

For full procurement documentation, templates and to submit a tender, consult the Funding & Tenders Portal tender page for this procedure and use the eSubmission link. See also the Tender specifications and Annex I Technical Specifications for the full scope of tasks and the model framework contract for contractual terms Tender details and documents. ¹

Footnotes

1. 1All documents referenced are published on the EU Funding & Tenders Portal under tender EP-COMM/2026/OP/0013, including Specifications_V1.docx, Annex I - Technical Specifications_V1.docx, Annex III Declaration on Honour_V1.docx, Price list EPAS_V1.xlsx and the model framework service contract. Access the procurement page here: F&T Tender Details.

Opportunity Overview

This is an open call for tenders (EP-COMM/2026/OP/0013) issued by the European Parliament, Directorate-General for Communication, for the performance of teaching and related tasks as part of the European Parliament Ambassador School (EPAS) educational programme in Cyprus. The programme aims to raise awareness of European parliamentary democracy among secondary and vocational school students through teacher training, school evaluations, and support activities.

The contract is a framework agreement without reopening of competition, with an initial duration of 12 months, renewable up to 4 times for a maximum total duration of 48 months. The estimated total value is €140,000 (excluding VAT) over the full duration.

Key Deadlines:TED publication: 30/03/2026. Deadline for receipt of tenders: 11/05/2026 at 17:00 Europe/Brussels. Public opening: 12/05/2026 at 11:00 Europe/Brussels. Questions after 01/05/2026 23:59 not guaranteed response.

Scope of Services

The contractor will support the European Parliament Liaison Office (EPLO) in Cyprus with activities for approximately 30 existing schools, potentially increasing to 35 in 2026/2027. Services include organising and facilitating teacher/student seminars, managing a national EPAS platform, school evaluations (remote or on-site), further support tasks, working meetings, and annual final reports.

• Seminars: Training on EU matters, EP role, teaching methods; logistical support; reports with photos.
• National platform: Management/moderation (private group/blog); optional creation/hosting.
• School evaluations: Remote preferred; on-site visits as needed; certification reports.
• Further responsibilities: Social media support, award ceremonies, newsletters, alumni network, etc. (per school).
• Working meetings: 2 per year at EPLO.
• Final report: 1500 words with impact analysis and best practices.

Eligibility and Who Can Apply

Open to natural/legal persons and public entities from EU Member States or third countries with specific EU procurement agreements. Groups of economic operators allowed (joint and several liability). Subcontracting permitted with prior approval. Must not be subject to EU restrictive measures (e.g., Russia-related; see Annex VIII).

Exclusion Criteria

• Bankruptcy, tax/social security breaches, grave professional misconduct, fraud, corruption, terrorism-related offences, significant contract performance deficiencies.
• Declaration on honour required (Annex III); documentary evidence requested from winner.

Selection Criteria

• Legal: Enrolled in relevant trade register.
• Financial: Minimum annual turnover €35,000 (last 2 years; Annex VII).
• Technical: 3+ years experience in similar training/teaching; project leader with 5+ years secondary/vocational teaching; fluent Greek + B2 English. Provide service lists, CVs.

Award Criteria

Best price-quality ratio. Price:total evaluation price from price list. Quality: 100 points (threshold 60 overall; sub-thresholds apply): 50 pts approach/methodology; 20 pts sample 3-hour training programme; 30 pts related report (objectives, activities, methods).

Pricing Structure

Prices exclude VAT, all-inclusive (euro), revised annually via HICP index. Fill price list for evaluation total.

Submission Requirements

1. 1Electronic via eSubmission (EU Login/PIC required): Funding & Tenders Portal.
2. 2Documents: Tender specs, Annexes I-X, price list, declarations (exclusion, selection, Russia measures), financial ID form.
3. 3Tender validity: 9 months. No variants. Languages: All EU official.
4. 416 documents available for download (e.g., technical specs, model contract).

Key Contractual Conditions

• Payment: 60 days post-service/report approval; electronic invoicing (PEPPOL/F&T).
• IP: EP acquires full rights to results; pre-existing rights licensed royalty-free.
• Data protection: Contractor as processor; servers in EEA/adequate countries.
• Liability: Contractor fully liable; insurance required.
• Termination: For breach, force majeure, etc.
• Governing law: EU + Belgian; jurisdiction: General Court.

Contractors must report other EU funding for similar projects. Comply with EP environmental/equality policies ¹.

Additional Applicant Information

SMEs encouraged (self-declare in Annex III). Contact:epnicosia@europarl.europa.eu for clarifications/opening attendance. Subscribe via portal for updates.

Footnotes

1. 1Full documents at EU Funding & Tenders Portal. TED notice: TED.