European Parliament Ambassador School in Cyprus

The European Parliament (DG Communication) has published tender EP-COMM/2026/OP/0025 for the provision of teaching and related educational services under the European Parliament Ambassador School (EPAS) programme in Cyprus, with an estimated contract value of €140,000. The contract is a framework agreement (initial 12 months, renewable up to three times) for delivery of classes, workshops and outreach to secondary schools in Cyprus. Submissions must be made electronically via the EU Funding & Tenders Portal and the call closes on 25 June 2026 at 17:00 Brussels time. Award will be based on quality (70%) and price (30%) and applicants must meet the eligibility, administrative and invoicing requirements set out in the procurement documents.

Opportunity type

Call for tenders (services)

Provision of teaching and related activities for the European Parliament Ambassador School (EPAS) educational programme in Cyprus. The contract is a framework agreement for education/training services managed by the European Parliament Directorate-General for Communication.

Estimated budget:€140,000 (estimated overall contract value). The framework is for an initial 12 months, renewable up to three times (total planned period up to 48 months). ¹

1. 1Who can apply: legal entities able to bid for public service contracts (education/training providers, NGOs, contractors) meeting the selection and qualification requirements in the procurement documents; the procedure is not marked SME-suitable.
2. 2Lead contracting authority: European Parliament, COMM - Directorate-General for Communication.
3. 3Scope: delivery of classes, workshops and related communication/outreach activities under the EPAS programme in Cyprus.

Applications and full procurement documents (specifications, price list, draft contract and annexes) are available via the EU Funding & Tenders portal. See the tender page for submission details and annexes Tender details. ¹

Footnotes

1. 1Full procurement documents, submission method (eSubmission) and formal requirements are published on the tender page: ec.europa.eu

Scope and Purpose

This is a public tender issued by the European Parliament (Directorate-General for Communication) for the performance of teaching and related tasks as part of the European Parliament Ambassador School (EPAS) educational programme in Cyprus. The contract is for services (education/training and outreach) under CPV 80200000 and is structured as a framework contract with an initial duration and possible renewals. The estimated total procedure value is €140 000. The procedure is published on the EU Funding & Tenders Portal Tender details. ¹

Key Dates

Submission deadline (final closing date):25 June 2026 at 17:00:59 (Europe/Brussels). An earlier metadata timestamp of 1 January 2026 appears in the scraped metadata but the official closing date published in the tender record is 25 June 2026. An open tender event is scheduled on 26 June 2026 at 10:00 (local time). Additional information request period ends 17 June 2026.

Lead Contracting Authority:European Parliament, COMM - Directorate-General for Communication (DG COMM).

Procurement Nature and Value:Service contract (provision of teaching and related tasks). Estimated overall contract amount: €140 000. The contract is a framework agreement with an initial period and the possibility to renew (initial 12 months, renewable up to 3 times as indicated in the draft contract).

What the Contract Requires

Performance of teaching and related tasks within the European Parliament Ambassador School educational programme in Cyprus. The technical specification annex (Annex I) and the draft framework contract set out detailed responsibilities, expected deliverables and organisational/quality requirements. The awarding criteria are quality (70) and price (30) — see tender documents for full details.

Eligibility and Applicant Types

Eligible applicants are providers able to deliver educational and outreach services in Cyprus and to the standards required by the European Parliament. Based on the procurement documents and common practice for EPAS contracts, eligible applicant types include: educational organisations and training providers, nonprofit organisations and NGOs working in civic education, SMEs and large enterprises offering training services, cultural organisations, consultancies specialised in outreach and communication, public bodies or other organisations able to contract as legal entities, and groups of economic operators/consortia where applicable (Annex V - Group of Economic Operators). Individual natural persons are generally not the contracting party unless they present as legally constituted entities and meet the tender requirements.

1. 1Eligible applicant types: educational/training providers, NGOs, nonprofit organisations, SMEs and large enterprises, public bodies, consortia/groups of economic operators.
2. 2Funding type: procurement/service contract (framework agreement).
3. 3Contracting authority: European Parliament, DG Communication.
4. 4Primary CPV code: 80200000 (Education/training services).
5. 5Geographic scope: services to be performed in Cyprus; procurement published by an EU institution — applicants from EU Member States are eligible; the contracting authority may accept economic operators established in other eligible jurisdictions in line with EU procurement rules (see tender documents).

Detailed Structured Answers to Categorisation Questions

Below are explicit, detailed answers to the required categorisation questions based on the tender record and the procurement annexes published with the call.

Eligible Applicant Types:Educational organisations and training providers; nonprofit organisations and NGOs; SMEs; large enterprises; public bodies and government authorities acting as contractors if competent to deliver the services; consortia or groups of economic operators (Annex V provides a template and rules for groups of economic operators); subcontracting is allowed subject to declaration requirements (Annex VI). The tender documents include declaration on honour templates and financial information requirements (Annex III, Annex VII).

Funding Type:Procurement — the primary financial mechanism is a service contract (tender) awarded under a framework agreement. This is not a grant, loan or equity instrument; it is a public contract for services paid by the contracting authority upon performance.

Consortium Requirement:Other: A single economic operator can submit a tender, but the procurement explicitly allows groups of economic operators (consortia). Annex V - Group of Economic Operators and Annex VI - Declaration Subcontractors set out the rules and required declarations when multiple organisations form a group or when subcontracting is used.

Beneficiary Scope (Geographic Eligibility):Primary performance location: Cyprus. The contracting authority is the European Parliament (an EU institution), therefore economic operators established in EU Member States are directly eligible; other eligible jurisdictions will be governed by the procurement rules set out in the tender specifications. The tender is published on the EU portal and intended for operators able to deliver services in Cyprus.

Target Sector:Education and civic engagement, communication and outreach (European civic education programme for schools). CPV main code 80200000 corresponds to general education/training services.

Project Stage:Implementation/delivery stage: the tender requires actual provision of teaching and outreach services (operational delivery of programme activities). The framework contract supports delivery over the contract period and renewals.

Funding Amount:Estimated procedure value / estimated overall contract amount: €140 000 (currency: EUR). This is the total estimated value for the framework contract across its planned period.

Application Type:Open public tender published on the EU Funding & Tenders Portal with electronic submission required through the portal (eSubmission). The submission method code is ESUBMISSION and the Funding and Tenders Portal eForms/extensions are used.

Nature of Support:Monetary payment under a service contract: contractors receive financial remuneration from the contracting authority for delivering the contracted teaching and related tasks, according to the priced offers and the framework/specific orders issued under the framework agreement.

Application Stages:Single-stage tender submission (electronic). There is an evaluation phase after submission. The tender record shows a scheduled open tender event and evaluation awarding criteria; applicants submit full tender documentation by the closing date and then pass through evaluation. Overall this follows a 1-stage submission process with a subsequent evaluation and award phase.

Success Rates:Not published. The tender documentation and procurement records do not state historical success rates. As a competitive public tender for a single or small number of framework suppliers, the likely award rate is low (single-digit or low-double-digit percentage of bidders), but exact figures are not provided.

Co-funding Requirement:No co-funding is required from applicants in the sense of matching grants. The contracting authority will pay the contractor according to the contract (price schedule and specific orders). Tenderers must present required financial information and guarantees where requested (Annex IV Financial Identification Form, Annex VII Financial Data Sheet).

Documents, Templates and Application Structure

The tender package includes a set of annexes and templates that applicants must complete and submit. These form the application and contracting documentation. Key documents published with the call are listed below; applicants must consult the relevant annex for exact format, required supporting evidence and submission rules.

1. 1Invitation letter (Invitation letter_V1.pdf).
2. 2Specifications (Specifications_V1.docx): main tender specification document.
3. 3Annex I - Technical Specifications (Annex I - Technical Specifications_V1.docx): details on required teaching tasks, scope of services, performance standards and deliverables.
4. 4Annex II - EP Environmental policy (Annex II - EP Environmental policy_V1.pdf): environmental requirements and sustainability expectations.
5. 5Annex III - Declaration on Honour (Annex III - Declaration on Honour_V1.docx): mandatory declaration templates on exclusion and eligibility criteria.
6. 6Annex IV - Financial Identification Form (Annex IV - Financial Identification Form_V1.pdf).
7. 7Annex V - Group of Economic Operators (Annex V - Group of Economic Operators_V1.docx): template and rules for consortia submissions.
8. 8Annex VI - Declaration Subcontractors (Annex VI - Declaration Subcontractors_V1.docx): required form where subcontracting is foreseen.
9. 9Annex VII - Financial Data Sheet (Annex VII - Financial Data Sheet_V1.docx).
10. 10Annex VIII - Declaration Russia restrictive measures (Annex VIII - Declaration Russia restrictive measures_V1.docx).
11. 11Annex IX - Registering on the PEPPOL platform and in the Funding & Tenders Portal (Annex IX_V1.docx): invoicing and registration instructions.
12. 12Annex X - Electronic invoicing form (Annex X - Electronic invoicing form_V1.docx).
13. 13Price list EPAS (Price list EPAS_V1.xlsx): financial offer form and price schedule.
14. 14EPAS FWC contract template (EPAS FWC contract template_V1.docx) and related draft specific order form and model declarations (Annex to FWC documents).

Application forms follow the templates above:declarations of honour, financial identification, financial data sheet, price list and technical offer responding to Annex I technical specifications. Groups of economic operators must complete Annex V and include the required capacity and responsibility allocations. Subcontractors must be declared in Annex VI. Electronic invoicing and PEPPOL registration may be mandatory for payments (see Annex IX and Annex X).

Selection and award:the award criteria are quality (weight 70) and price (weight 30). The tender validity period is indicated as nine months in the lot tendering terms. Specific qualification, financial and exclusion criteria must be satisfied using the provided declaration on honour, financial sheets and supporting documents in the annexes.

Practical Next Steps for Applicants

1. 1Download and read all tender documents from the EU Funding & Tenders Portal (Specifications, Annexes I–X, price list and draft contract).
2. 2Confirm eligibility and prepare the documentation: Declaration on Honour (Annex III), Financial Identification (Annex IV), Financial Data Sheet (Annex VII), price list and technical offer addressing Annex I.
3. 3If proposing a consortium, complete Annex V and ensure lead partner responsibilities and signatures are clear; declare subcontractors in Annex VI.
4. 4Register and submit the tender electronically through the Funding & Tenders Portal by the closing date (ESUBMISSION). Ensure compliance with invoicing/PEPPOL instructions if awarded.
5. 5Prepare to attend or follow the open tender event on the date published and submit any requests for clarification before the end of the information request period (17 June 2026).

Important compliance notes:comply strictly with the formats and templates supplied, verify the financial and administrative evidence required, and follow invoicing instructions (PEPPOL). The draft framework contract and specific order form set out the contractual terms including renewal options, intellectual property/pre-existing rights clauses and other contractual obligations (see annexes).

Mentioned Countries and Geographic References

Explicit country/location mentioned:Cyprus (performance location). Contracting authority located at the European Parliament (EU institution) which operates across EU Member States. The procurement targets delivery in Cyprus and is published for economic operators eligible under EU procurement rules.

Summary

This tender seeks one or more contractors (single operators or consortia) to deliver teaching and related outreach tasks for the European Parliament Ambassador School programme in Cyprus under a framework agreement. The estimated total value is €140 000. Submission is electronic via the EU Funding & Tenders Portal and closes on 25 June 2026 at 17:00:59 (Brussels time). The procurement documents supplied with the call (technical specifications, financial forms, declaration templates, draft contract and annexes on group submissions, subcontracting and invoicing) provide precise requirements, award criteria (quality 70/price 30) and templates to be completed. Applicants should carefully follow the annexes, submit the required administrative and financial evidence, and ensure compliance with invoicing/PEPPOL requirements if awarded. The contracting authority is DG COMM of the European Parliament and the services are to be performed in Cyprus.

For the official tender notice and to download all annexes and templates consult the EU Funding & Tenders Portal tender page for EP-COMM/2026/OP/0025 Tender details. ¹

Footnotes

1. 1Official tender record and documents are published on the EU Funding & Tenders Portal at the tender details page (EP-COMM/2026/OP/0025) where all annexes, drafts and templates referenced in this summary can be downloaded.

Opportunity Overview

This is a European Union procurement tender for the provision of teaching and related educational services as part of the European Parliament Ambassador School (EPAS) programme in Cyprus. The tender is issued by the European Parliament's Directorate-General for Communication and seeks qualified service providers to deliver educational activities and support to secondary schools participating in the EPAS initiative. ¹

Tender Details

Call Identifier:EP-COMM/2026/OP/0025

Contracting Authority:European Parliament, Directorate-General for Communication (DG COMM)

Estimated Contract Value:€140,000

Contract Type:Framework Agreement with specific orders

Contract Duration:Initial period of 12 months, renewable up to 3 times, for a total planned period of 48 months

Key Deadlines

Tender Submission Deadline:25 June 2026 at 17:00 Brussels time (19:00 Cyprus time)

Clarification Request Deadline:17 June 2026

Tender Opening:26 June 2026 at 10:00 Brussels time

Tender Validity Period:9 months from submission deadline

Scope of Work

The tender seeks providers to perform teaching and related tasks within the European Parliament Ambassador School educational programme. This includes delivering educational content, facilitating student engagement with European affairs, supporting democratic participation activities, and providing materials and resources aligned with the EPAS curriculum. The work is specifically targeted at secondary schools in Cyprus participating in the programme.

Eligibility Criteria

Eligible applicants include any natural or legal persons and public entities established in an EU Member State. ² Tenderers must meet the selection criteria specified in the procurement documents and demonstrate appropriate qualifications for delivering educational services at secondary level.

SME Suitability:This tender is not specifically designated as suitable for small and medium-sized enterprises, though SMEs may still apply if they meet all eligibility and qualification requirements.

Award Criteria

Tenders will be evaluated using the following weighted criteria:

1. 1Quality: 70 percent weight
2. 2Price: 30 percent weight

Detailed evaluation criteria and scoring methodology are provided in the procurement documents available on the EU Funding and Tenders Portal.

Submission Requirements

All tenders must be submitted electronically through the EU Funding and Tenders Portal. Tenderers are required to provide the following documentation:

• Completed invitation letter and specifications
• Technical specifications and proposal
• Declaration on honour (Annex III)
• Financial identification form (Annex IV)
• Declaration regarding subcontractors (Annex VI)
• Financial data sheet (Annex VII)
• Declaration on Russia restrictive measures compliance (Annex VIII)
• PEPPOL platform and portal registration confirmation (Annex IX)
• Electronic invoicing form (Annex X)
• Completed price list in the specified format
• Model declaration on pre-existing rights (if applicable)

All documents must be submitted in English. Tenderers should consult the technical specifications (Annex I) and environmental policy requirements (Annex II) for detailed guidance on submission content and format requirements.

Submission Method and Platform

Submissions are mandatory through electronic submission (eSubmission) via the EU Funding and Tenders Portal at EU Funding and Tenders Portal. Tenderers must register on the PEPPOL platform and in the Funding and Tenders Portal prior to submission. Electronic payment and electronic ordering are supported under this framework agreement.

Contract Terms and Conditions

The framework contract will be concluded for an initial period of 12 months, with the possibility of renewal up to 3 times. The total planned duration is 48 months. The contract template is available in the procurement documents and includes provisions for specific orders to be placed during the contract period. Contractors must comply with the European Parliament's environmental policy and all applicable EU regulations.

About the European Parliament Ambassador School Programme

The European Parliament Ambassador School (EPAS) programme is an initiative designed to strengthen young people's understanding of European democracy, citizenship, and institutions. Participating secondary schools across Europe engage students directly with European affairs and democratic participation through educational activities, simulations, debates, and projects. Schools in the programme appoint Senior Ambassadors (teachers) and Junior Ambassadors (students), establish EU Information Points, and organize activities promoting European values and democratic engagement. ³

Key Information for Applicants

Tender Validity:Tenders must remain valid for 9 months from the submission deadline.

Appeal Process:Appeals regarding tender decisions should be directed to the European Parliament's designated appeal receiver party.

Procurement Classification:This tender is classified under CPV code 80200000 (secondary education services).

Funding Source:This procurement is funded through EU funds under the 2021-2027 programme period.

How to Access Tender Documents

All tender documents are available on the EU Funding and Tenders Portal. Tenderers should access the opportunity using the reference 9ccb8752-f948 or call identifier EP-COMM/2026/OP/0025. The portal provides access to the complete tender package including technical specifications, financial forms, contract templates, and all required annexes.

Support and Clarifications

Tenderers seeking clarification on the tender requirements should submit written questions by the clarification deadline of 17 June 2026. Responses to clarification requests will be provided through the EU Funding and Tenders Portal. Tenderers should ensure they have registered on both the PEPPOL platform and the Funding and Tenders Portal before the submission deadline to avoid technical difficulties.

Important Compliance Requirements

All tenderers must declare compliance with Russia restrictive measures as required by EU sanctions policy. Tenderers must also provide financial identification information and declare any subcontractors they intend to use. Providers must comply with the European Parliament's environmental policy and all applicable EU regulations governing public procurement and educational service delivery.

Footnotes

1. 1The tender is published on the EU Funding and Tenders Portal under reference EP-COMM/2026/OP/0025 and can be accessed at EU Funding and Tenders Portal.
2. 2Eligibility is limited to entities established in EU Member States. Third-country entities may be eligible only if they meet specific conditions outlined in the procurement documents.
3. 3The EPAS programme is coordinated through European Parliament Liaison Offices in each Member State. More information about the programme and participating schools in Cyprus is available through the European Parliament's official channels.