Overview
The European Commission Representation in Estonia plans a negotiated procurement to deliver a full-service Europe Day concert and festival area at Narva Town Hall Square on 9 May 2027. The contract (EC-COMM/TLL/2026/MVP/0598-EXA) covers programming, production, technical delivery including support for ERR live broadcast, site construction and preparatory activities during Europe Week with a maximum value of €115,000 excluding VAT and an execution period through 30 November 2026 to 1 June 2027. This publication is an advance notice requiring electronic expressions of interest via the EU Funding & Tenders Portal (eSubmission/EU Login) and the formal tender dossier and final deadlines will be published on the Portal.
Highlights
Põhiülesanne
Kirjeldus lühidalt
Täisteenusena tellitav üritusekorraldus Euroopa päeva (9. mai 2027) kontserdi ja festivaliala korraldamiseks Narva Raekoja platsil: kontserdiprogrammi loomine, ettevalmistus ja tehniline teostus (sh ERR otseülekande tugi), festivaliala ülesehitus ja tehniline tugi kõrvalüritustele Euroopa nädala jooksul.
Hankija:Euroopa Komisjoni Eesti esindus (DG COMM - Communication).
Lepingu maht ja hind:Maksimaalne kogumaksumus on €115,000 (ilma käibemaksuta).
- 1Leping on teenusleping (CPV 79951000) kuni 7 kuuks (vahemikus 30.11.2026 kuni 01.06.2027).
- 2Hankemenetlus: kavandatud läbiräägitav menetlus madala/keskmise väärtusega lepingute jaoks.
- 3Esitamine elektrooniliselt läbi F&T Portali eSubmission; EU Login konto on vajalik.
| Võtmetähtajad | Kuupäevad (ajavöönd Europe/Tallinn) |
|---|---|
| Avalikustamine / kavandatud hanke väljakuulutamine | oktoober 2026 (F&T Portal) |
| Avalduse huviavaldamiseks algus | 07/10/2026 |
| Huviavalduste tähtaeg | 21/10/2026 20:59 |
| Kavandatav läbiräägitava menetluse käivitamine | 22/10/2026 |
| Lepingu sõlmimise tähtaeg | 31/12/2026 |
| Ürituse kuupäev | 09/05/2027 |
Sihtgrupp:teenusepakkujad või agentuurid, kellel on kogemus avalike kontsertide ja festivaliala tehnilise ning korraldusliku läbiviimisega (produktsioon, tehnika, lava, otseülekanne, turvalisus, logistikateenused jne).
Osalemiseks vajalikud toimingud:jälgida F&T Portali hankeavaldust, esitada huviavaldus elektrooniliselt ning osaleda kavandatavas läbiräägitavas menetluses eSubmissioni kaudu. EU Login on nõutav. Lisadokumentatsioon ja kommentaaride vorm leitav hanke lehel Hanke detailid ja dokumendid. 1
Footnotes
- 1Täpsemad nõuded, hindamiskriteeriumid ja esitatavad dokumendid avaldatakse hanke dokumentides F&T Portalis.
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Breakdown
Opportunity summary
What the contracting authority wants
The European Commission Representation in Estonia (Contracting Authority) plans a negotiated low/middle value procurement procedure to contract a full-service event organiser to deliver a public celebration of Europe Day in Narva on 9 May 2027. The contract covers end-to-end organisation of an entertainment and educational event at Narva Town Hall Square, including creation of the concert programme, operational preparations, technical production, on-site festival area construction, technical support for possible side events across the Europe Week period, and technical support for ERR live broadcast. The publication is an advance notice; the formal tender is planned to be launched on the EU Funding & Tenders Portal in October 2026 1.
Procedure identifier:EC-COMM/TLL/2026/MVP/0598-EXA
Procedure type:Planned negotiated procedure for middle/low value contract (negotiated low or middle value procedure / ExA reference).
Main CPV / Contract nature:79951000 - Seminar organisation services. Nature of the contract: services.
Maximum contract value:The maximum aggregate price for activities under the procurement procedure is €115,000 (one hundred fifteen thousand euros). Price excludes VAT.
Contract duration:Up to 7 months, covering the period from 30/11/2026 to 01/06/2027 (contract start and end dates within that window).
Eligibility and application logistics
This is a public procurement tender published by the European Commission Representation in Estonia. Interested suppliers must register and submit electronically via the EU Funding & Tenders Portal eSubmission tool using an EU Login account. The announcement is an expression of intent; the contracting authority will publish the formal negotiated procurement in October 2026 on the Portal. Expressions of interest and participation requests are handled electronically through the Portal according to the planned timetable below 1.
Eligible Applicant Types:Professional service providers in event management and production: event management companies, production houses, audiovisual/technical production firms, festival organisers, agencies offering full-service event delivery. Legal entities of any size may apply (startups, SMEs, large enterprises). Public bodies and NGOs could submit if legally allowed to enter into commercial contracts, but the tender targets commercial service providers. Consortiums are permissible where bidders combine complementary capabilities, provided the submission meets the contracting authority requirements (see participation rules in the future tender dossier).
Funding Type:Procurement contract (service contract) awarded following a negotiated procurement procedure. This is a purchase of services, not a grant, loan or equity instrument.
Consortium Requirement:Not strictly required. The tender allows submissions from single contractors or consortia/associations where partners share responsibilities. If a consortium bids, the tender dossier will specify requirements for lead partner, liability and supporting documentation.
Beneficiary Scope (Geographic Eligibility):Open to suppliers able to sign and execute a contract with the European Commission Representation in Estonia. Practically this includes companies established in EU member states and potentially EEA countries; specific eligibility rules, proof of legal status and financial/technical capacity requirements will be defined in the formal tender dossier. Submission requires EU Login access to the Funding & Tenders Portal.
Target Sector:Events, culture, public communication, audiovisual and broadcast support. Specific activities include concert programming, festival site construction, stage and technical production, event logistics, health and safety for public events, and broadcast technical support.
Mentioned Countries:Estonia (Narva). Contracting authority: European Commission Representation in Estonia. The opportunity is published on the EU Funding & Tenders Portal which is EU-wide 1.
Project Stage / Expected maturity:Implementation-ready service delivery: the procurer expects a contractor capable of planning, producing and delivering a live public event and supporting activities during the Europe Week preparation period and on the event day (9 May 2027). Required maturity: demonstrated operational experience in staging public festivals/concerts, technical production and broadcast support.
Funding Amount (range/scale):Maximum contract value €115,000. This is the ceiling for all activities under the procurement; bidders must price services within this limit. VAT is excluded and will be treated according to contract terms.
Application Type and Submission Method:Planned negotiated procedure launched via the EU Funding & Tenders Portal. Expression of interest and tender submission are electronic via eSubmission. An EU Login account is mandatory for participation.
Nature of Support:Monetary contract payment for services rendered (service contract). The contractor will be paid according to contract terms and milestones defined in the tender documentation.
Application Stages:Two main stages expected: 1) Expression of interest / request to participate (electronic registration on the Portal), 2) Submission of full tender in the negotiated procedure and evaluation leading to contract award. Additional negotiation rounds or clarification exchanges may occur under the negotiated procedure. Exact number of stages and evaluation steps will be specified in the formal tender documents.
Success Rates:Not published. As a competitive public procurement with a single contract lot, success rate equals 1 divided by number of qualified bidders invited to submit final offers. Historical competition level for comparable local public events can vary; bidders should assume multiple competitors and prepare fully compliant proposals.
Co-funding Requirement:No explicit co-funding requirement stated in the notice. The contract is a fee-for-service agreement up to the maximum value of €115,000. Bidders may propose cost-sharing or additional sponsor funding but any cost structure must be clearly presented in the financial offer and comply with procurement rules.
Tender content and expected deliverables
The contracting authority requests a full-service delivery covering planning, technical and artistic production, logistics and on-site operations. Core deliverables expected in the tender dossier will include detailed programme proposals, technical production plan, site layout and festival area build plan, safety and crowd management arrangements, schedule and staffing plan, equipment lists, technical support plan for ERR live broadcast, risk assessment and contingency plans, communications and outreach activities, budget breakdown aligned with the maximum contract value, and proof of prior experience on similar events.
- 1Programming: design of concert and cultural programme appropriate for Europe Day themes; artist management and contracting support.
- 2Technical production: stage, sound, lighting, power, backline, stage management and technical crew.
- 3Broadcast support: technical interface and support for ERR live transmission of concert.
- 4Festival area setup: site construction, stands/booths for partners, signage, accessibility measures.
- 5Event operations: security coordination, permits management, health & safety, stewarding and crowd management, waste management and cleaning.
- 6Side events: technical and organisational support for additional activities during Europe Week and preparatory period.
- 7Communications: pre-event promotion, onsite information, liaison with the Representation and partners.
- 8Monitoring and reporting: post-event report, attendance metrics and financial reconciliation.
Procurement timetable and milestones
| Milestone | Date / Period (Europe/Tallinn unless stated) |
|---|---|
| Publication of advance notice | 07/10/2026 (advance notice published on the Portal) |
| Start date for expression of interest | 07/10/2026 Europe/Brussels |
| Deadline for expression of interest / EXA registration | 21/10/2026 20:59 Europe/Tallinn (EXA registration deadline shown as 21/10/2026 23:59:59+03:00 in data) |
| Indicative launch of negotiated procedure | 22/10/2026 Europe/Tallinn (planned date) |
| Planned formal tender publication | October 2026 on F&T Portal (exact date to be confirmed) |
| Contract award / signature deadline | 31/12/2026 (latest date for contract signature stated in notice) |
| Contract execution period | From 30/11/2026 until 01/06/2027 maximum 7 months |
What applicants must prepare
Bidders should be ready to provide the following documentation and evidence in the formal tender submission: company registration documents, proof of legal status and financial capacity, recent financial statements, references and case studies for comparable events (dates, roles, budgets), technical and artistic proposals, detailed workplan and timeline, CVs of key staff, equipment inventory and subcontracting arrangements, risk and safety management plans, detailed cost breakdown and pricing schedule, compliance statements for public procurement rules, and any required declarations or certificates specified in the tender dossier. Electronic submission via the Portal is mandatory and all supporting files must comply with eSubmission formats.
Application templates and structure:The formal tender dossier (call for tenders) will include: 1) Instructions to tenderers and procurement rules; 2) Technical specification and statement of works listing required tasks and deliverables; 3) Award criteria and scoring methodology (technical and financial split); 4) Contract draft (terms and conditions); 5) Submission templates for technical offer, financial offer, and declaration forms; 6) Annexes for data protection, liability and insurance requirements. Bidders must follow the Portal eSubmission forms and any templates provided in the tender documents.
Evaluation and award
The contracting authority will evaluate tenders against the published award criteria. Typical criteria for this type of contract will combine technical quality (programme concept, production plan, safety, accessibility, experience) and price, with weighting to be specified in the tender dossier. Shortlisting or negotiation may occur under the negotiated procedure. The winning bidder will be awarded a service contract up to the maximum value and will be required to deliver according to the agreed workplan and contract milestones.
Key risks and recommendations for bidders
- 1Ensure availability of required technical equipment and experienced crew for the event date and rehearsals.
- 2Prepare robust health and safety, emergency and crowd management plans tailored to an open public square location.
- 3Include broadcast interface plan and prior experience supporting live TV/radio streaming, as ERR live transmission support is explicitly required.
- 4Build a realistic budget within the €115,000 ceiling and specify VAT treatment clearly.
- 5Have contingency plans for weather, permits, and artist cancellations, and include associated costs or mitigation measures.
- 6Register and prepare all documents in advance in the EU Login / Funding & Tenders Portal to meet electronic submission deadlines.
This advance notice does not constitute a call for tender; it announces the contracting authority's intention to publish a negotiated low/middle value procurement. Interested suppliers should monitor the EU Funding & Tenders Portal and ensure EU Login access for participation 1.
Footnotes
- 1Source and official notice available on the EU Funding & Tenders Portal: ec.europa.eu (publication date 07/10/2026).
Short Summary
Impact Deliver a public, inclusive Europe Day celebration in Narva on 9 May 2027 that provides entertainment and educational programming, showcases European cultures, supports live broadcast, and ensures safe, well‑managed festival operations. | Impact | Deliver a public, inclusive Europe Day celebration in Narva on 9 May 2027 that provides entertainment and educational programming, showcases European cultures, supports live broadcast, and ensures safe, well‑managed festival operations. |
Applicant An experienced full‑service event organiser capable of creative programming, artist coordination, technical production (stage, sound, lighting, video, power), broadcast support, logistics, safety and permit management, and multi‑vendor coordination. | Applicant | An experienced full‑service event organiser capable of creative programming, artist coordination, technical production (stage, sound, lighting, video, power), broadcast support, logistics, safety and permit management, and multi‑vendor coordination. |
Developments Comprehensive delivery of a live outdoor concert and festival area at Narva Town Hall Square including programme curation, festival site build and dismantle, technical production, ERR live broadcast interface, and support for side events during Europe Week. | Developments | Comprehensive delivery of a live outdoor concert and festival area at Narva Town Hall Square including programme curation, festival site build and dismantle, technical production, ERR live broadcast interface, and support for side events during Europe Week. |
Applicant Type Commercial event management and production companies (including production houses, festival organisers and technical/broadcast suppliers) able to contract with the European Commission. | Applicant Type | Commercial event management and production companies (including production houses, festival organisers and technical/broadcast suppliers) able to contract with the European Commission. |
Consortium Single applicants are acceptable but the tender permits consortiums or subcontracting arrangements if the bidder meets the contracting authority's requirements. | Consortium | Single applicants are acceptable but the tender permits consortiums or subcontracting arrangements if the bidder meets the contracting authority's requirements. |
Funding Amount Maximum contract value €115,000 (one hundred fifteen thousand euros) excluding VAT for the full scope of services. | Funding Amount | Maximum contract value €115,000 (one hundred fifteen thousand euros) excluding VAT for the full scope of services. |
Countries Estonia (Narva) is explicitly relevant as the event location and the contracting authority is the European Commission Representation in Estonia; suppliers established in EU/EEA countries able to sign the contract are practical candidates. | Countries | Estonia (Narva) is explicitly relevant as the event location and the contracting authority is the European Commission Representation in Estonia; suppliers established in EU/EEA countries able to sign the contract are practical candidates. |
Industry Events, culture and public communication (public event production with audiovisual/broadcast support). | Industry | Events, culture and public communication (public event production with audiovisual/broadcast support). |
Additional Web Data
Kokkuvõte
Tegemist on Euroopa Komisjoni Eesti esinduse kavandatava teenusehankega, mille eesmärk on korraldada 9. mail 2027 Narva Raekoja platsil Euroopa päeva kontsert ja festivaliala. Hange hõlmab sündmuse sisulist kavandamist, produktsiooni, tehnilist teostust, festivaliala ülesehitamist ning tuge võimalikele kõrvalüritustele Euroopa päeva ettevalmistusperioodil ja Euroopa nädala jooksul.
See ei ole veel avaldatud lõplik pakkumiskutse, vaid Euroopa Komisjoni teade kavatsusest käivitada tulevikus madala või keskmise maksumusega läbirääkimistega hankemenetlus. Pakkujad peavad esmalt esitama huviavalduse ning huvi avaldamine ei tähenda automaatselt kutset pakkumuse esitamiseks.
Ametlik menetluse kirje asub Euroopa Komisjoni Funding and Tenders Portalil Funding and Tenders Portal.
Põhiandmed
| Valdkond | Andmed |
|---|---|
| Võimaluse nimetus | Euroopa päeva kontserdi ja festivaliala korraldamine Narvas 2027 |
| Menetluse tunnus | EC-COMM/TLL/2026/MVP/0598-EXA |
| Menetluse liik | Kavandatav läbirääkimistega menetlus madala või keskmise maksumusega lepingu sõlmimiseks |
| Lepingu liik | Teenused |
| Hankija | Euroopa Komisjon, DG COMM, Communication, Euroopa Komisjoni Eesti esindus |
| Peamine CPV kood | 79951000, seminaride ja ürituste korraldamise teenused |
| Toimumiskoht | Narva Raekoja plats, Narva, Eesti |
| Põhisündmuse kuupäev | 9. mai 2027 |
| Maksimaalne lepingu maksumus | €115,000 ilma käibemaksuta |
| Lepingu eeldatav kestus | Kuni 7 kuud, 30. novembrist 2026 kuni 1. juunini 2027 |
| Raamleping | Ei ole kavandatud raamlepinguna |
| Hetkestaatus | Kavandatav hange, lõplikud hankedokumendid ei ole veel avaldatud |
Hanke eesmärk ja taust
Euroopa päeva tähistatakse Eestis 2027. aastal avalike üritustega Tallinnas ja Narvas. Narva sündmuse eesmärk on pakkuda erinevatele sihtrühmadele kaasavat, meelelahutuslikku ja harivat programmi ning tutvustada Euroopa riikide kultuure. Üritus seostub 9. mai tähendusega rahu ja Euroopa ühtsuse päevana.
Hankija otsib tervikliku sündmuskorralduse teenuse osutajat, kes suudab ühendada loovlahenduse, artistide ja programmi koordineerimise, tehnilise produktsiooni, avaliku ürituse logistika ning koostöö hankija ja teiste partneritega.
Eeldatav teenuse sisu
Hanke kirjelduses nimetatud tööülesanded hõlmavad tõenäoliselt vähemalt järgmisi tegevusi:
- Euroopa päeva kontserdiprogrammi väljatöötamine ja sisuline kureerimine
- Esinejate, artistide, saatejuhtide ja võimalike koostööpartnerite leidmine ning koordineerimine
- Sündmuse ettevalmistuse ja produktsiooni terviklik juhtimine
- Lava, heli, valguse, video, elektri ja muu vajaliku tehnika kavandamine ning teostus
- Festivaliala planeerimine, kujundamine, paigaldamine ja sündmusejärgne demonteerimine
- ERR otseülekande tehnilise teostuse toetamine
- Tehnilise toe osutamine võimalikele kõrvalüritustele ettevalmistusperioodil ja Euroopa nädala jooksul
- Koostöö Euroopa Komisjoni Eesti esinduse, kohalike partnerite, teenusepakkujate ja meediapartneritega
- Avaliku sündmuse logistika, ajakava, kohapealse meeskonna ja operatiivse korralduse juhtimine
Eelarve ja hinnastamine
Pakkumismenetluse alusel tellitavate tegevuste maksimaalne kogumaksumus on €115,000 ilma käibemaksuta. Tegemist on ülempiiriga, mitte garanteeritud väljamaksega. Tegelik lepingu väärtus sõltub lõplikust pakkumusest, hankija vajadustest, läbirääkimiste tulemustest ja lepingu tingimustest.
Kirjelduses ei ole avaldatud rahastamismäära, kaasrahastamise nõuet, ettemakse tingimusi, maksegraafikut ega kulukategooriate eraldi eelarvepiire. Kuna tegemist on hankega, mitte toetusmeetmega, ei kohaldata tavapärast toetuse rahastamismäära. Pakkuja peab tõenäoliselt esitama ühe tervikliku teenusehinna, mille sisse tuleb arvestada kõik lepingu täitmiseks vajalikud otsesed ja kaudsed kulud, sealhulgas alltöövõtt, tehnika, personal, transport, paigaldus, kindlustus ja sündmusejärgne koristus, kui hankedokumentides ei ole sätestatud teisiti.
Lepinguperiood ja tähtajad
| Sündmus või tähtaeg | Kuupäev ja selgitus |
|---|---|
| Huviavalduse esitamise algus | 7. oktoober 2026 kellaaeg Euroopa Komisjoni ajavööndis |
| Huviavalduse esitamise tähtaeg portaali nähtava menetlusinfo järgi | 21. oktoober 2026 kell 20:59 Eesti aja järgi |
| Kavandatav läbirääkimistega menetluse algus | 22. oktoober 2026 Eesti aja järgi |
| Lepingu sõlmimise kavandatav tähtaeg | 31. detsember 2026 |
| Lepingu algus | 30. november 2026 |
| Põhisündmus | 9. mai 2027 |
| Lepingu lõpp | Hiljemalt 1. juuni 2027 |
Portaali tehnilistes metaandmetes esineb huviavalduse tähtaja kohta ka kellaaeg 23:59. Kuna avalikul menetluslehel kuvatakse tähtajana 20:59, tuleb lõplik tähtaeg kontrollida otse Funding and Tenders Portali elektroonilises esituskeskkonnas ning esitada huviavaldus võimalikult vara.
Kes võivad taotleda
Avaldatud kavatsusteates ei ole esitatud lõplikke osalemistingimusi, kohustuslikke kutsekvalifikatsioone ega minimaalseid referentsnõudeid. Seetõttu ei saa praegu kinnitada lõplikku õiguslikku või tehnilist kvalifikatsiooniprofiili.
Tõenäoliselt sobivad eelkõige järgmised pakkujad:
- Sündmuskorraldusettevõtted, produktsioonifirmad ja kontserdikorraldajad
- Teenusepakkujad, kellel on kogemus suure avaliku ürituse terviklahenduste pakkumisel
- Ettevõtted, kellel on võimekus korraldada vabaõhusündmuse lava, heli, valgus, video ja elektrilahendused
- Pakkujad, kellel on kogemus otseülekannete, televisiooniproduktsiooni või ringhäälingupartneritega töötamisel
- Ettevõtted, kes suudavad juhtida mitme alltöövõtja, artisti, tehnilise meeskonna ja avaliku sektori partneri koostööd
- Konsortsiumid või alltöövõtjatega pakkujad, kui lõplikud menetlusdokumendid seda võimaldavad
Portaali andmetes ei ole hange märgitud väikese ja keskmise suurusega ettevõtjatele sobivaks. See märge ei tähenda iseenesest, et VKEd on välistatud, vaid näitab, et hankija ei ole menetluse eelteates määratlenud hanget spetsiaalselt VKEdele sobivana.
Eeldatavad võimekused ja tõendamisvajadus
Kuigi lõplikud nõuded tuleb hankedokumentidest üle kontrollida, peaks potentsiaalne pakkuja valmistuma tõendama järgmisi võimekusi:
- Sarnaste avalike, kultuuri- või muusikasündmuste edukas korraldamine
- Piisav projektijuhtimise ja sündmusproduktsiooni meeskond
- Tehniline võimekus tagada lava, heli, valgus, video, elektri- ja turvalahendused
- Võimekus töötada Narvas ja koordineerida kohapealset logistikat
- Võimekus toetada ERR otseülekande tehnilist teostust
- Tööohutuse, avaliku ürituse turvalisuse, liikluskorralduse ja riskijuhtimise korraldamine
- Piisav finants- ja organisatsiooniline võimekus mitmekuulise lepingu täitmiseks
- Võimekus täita Eesti õigusest, kohaliku omavalitsuse nõuetest ja avalike ürituste korraldamise korrast tulenevaid kohustusi
Oluline on koguda varakult projektikirjeldused, kontaktisikud, lepingu või tellija tõendid, sündmuste mahud, eelarved, külastajate arvud ja kirjeldused pakkuja konkreetsest rollist varasemates projektides.
Menetluses osalemine
Huviavaldused tuleb esitada elektrooniliselt Funding and Tenders Portali eSubmission keskkonna kaudu. Elektrooniliseks esitamiseks on vajalik Euroopa Komisjoni EU Login konto. Portaali teabe kohaselt saab EU Login konto abil ka hankele tellida teavitusi ning esitada küsimusi.
Praktiline osalemisprotsess on eeldatavasti järgmine:
- 1Luua või kontrollida ettevõtte EU Login konto
- 2Kontrollida organisatsiooni registreeringut ja kontaktandmeid Funding and Tenders Portalil
- 3Avada menetluse EC-COMM/TLL/2026/MVP/0598-EXA elektrooniline esituskeskkond
- 4Esitada huviavaldus enne portaali kehtivat tähtaega
- 5Jälgida portaali, küsimuste ja vastuste osa ning hankija edasisi teateid
- 6Valmistuda võimalikuks kutseks esitada lõplik pakkumus läbirääkimistega menetluses
Avaldatud materjalide piirangud
Praegune kirje ei sisalda lõplikku pakkumuse kutset, tehnilist kirjeldust, hindamiskriteeriume, lepingu projekti, kvalifitseerimistingimusi ega pakkumuse vorme. Samuti ei ole portaali avalikus küsimuste ja vastuste osas avaldatud küsimusi ega vastuseid.
Seetõttu ei ole praegu võimalik usaldusväärselt kindlaks määrata, kas pakkumust hinnatakse üksnes hinna alusel või kasutatakse majanduslikult soodsaima pakkumuse mudelit, millised on kvaliteedi osakaalud, millised kindlustused või load on nõutud ning kas hankija lubab ühispakkumusi ja alltöövõttu.
Peamised riskid ja tähelepanekud
- Menetlus on alles kavandamisjärgus ning hankija võib ajakava, ulatust või tingimusi muuta.
- Huviavalduse esitamine ei taga kutset pakkumuse esitamiseks ega lepingu sõlmimist.
- €115,000 on maksimaalne kogumaksumus ilma käibemaksuta ja ei pruugi olla pakkuja tegelik lepinguline tulu.
- Seitsmekuuline leping eeldab valmisolekut alustada sisulist ettevalmistust enne 9. maid 2027 ning lõpetada järeltegevused hiljemalt 1. juuniks 2027.
- ERR otseülekande tehniline tugi võib tuua kaasa rangemad tehnilised, ajastuse, signaali, varunduse ja koordineerimise nõuded.
- Vabaõhusündmus Narva kesklinnas eeldab ilmastiku, publikuvoogude, ohutuse, lubade, müra, elektrivarustuse ja võimalike turvariskide läbimõeldud juhtimist.
- Avaliku menetluslehe ja tehniliste metaandmete erinev huviavalduse kellaaja märge tuleb enne esitamist ametlikust elektroonilisest esituskeskkonnast üle kontrollida.
Soovitatav ettevalmistus pakkujale
- 1Määrata vastutav projektijuht ja tehniline direktor
- 2Koostada varasemate sarnaste tööde referentside nimekiri
- 3Kaardistada võimalikud artistid, tehnilised partnerid, otseülekande spetsialistid ja alltöövõtjad
- 4Koostada esialgne tööplaan alates 30. novembrist 2026 kuni 1. juunini 2027
- 5Koostada kulumudel, mis jääb alla €115,000 Käibemaksuta ning sisaldab kõiki kohustusi
- 6Kontrollida ettevõtte EU Login ja Funding and Tenders Portali kasutusõigusi
- 7Jälgida lõpliku hanketeate avaldamist oktoobris 2026 ning tutvuda kõigi avaldatavate dokumentidega
- 8Esitada huviavaldus enne portaali kinnitatud tähtaega, arvestades võimalikke tehnilisi probleeme
Hinnang võimalusele
Võimalus on kõige sobivam kogenud sündmusproduktsiooni või kontserdikorralduse ettevõttele, kes suudab pakkuda ühe lepingu raames nii sisulist programmi kui ka tehnilist täisteenust. Eduka pakkumuse keskmes peaksid olema realistlik produktsiooniplaan, tugev tehniline lahendus, tõendatud võimekus korraldada avalikke vabaõhusündmusi ning selge eelarve vastavus €115,000 ülempiirile.
Kuna tegemist on kavandatava läbirääkimistega hankega, on praegu kõige olulisem esitada korrektne huviavaldus, jälgida hiljem avaldatavaid hankedokumente ja valmistada ette tõendid tehnilise ning organisatsioonilise võimekuse kohta. Lõplikud õiguslikud kohustused, hindamismeetod ja pakkumuse sisu selguvad alles ametlike hankedokumentide avaldamisel.
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