Enhancing coordination and synergies in the field of ocean observation in the EU

The European Climate, Infrastructure and Environment Executive Agency (CINEA) has issued a call for tenders titled "Enhancing coordination and synergies in the field of ocean observation in the EU" (CINEA/2025/OP/0002). This procurement contract is intended to strengthen coordination in ocean observation across EU member states by mapping the current landscape, developing methodologies for enhanced synergies, and proposing strategies for stakeholder engagement, including a Member States Expert Group.

The total estimated value of the contract is €433,000, and the maximum duration for the contract is 30 months. The project is classified under CPV codes for research and experimental development services, specifically focusing on marine science and environmental research.

Eligible applicants include a wide range of entities capable of providing relevant services, including research institutes and consultancies. There is no specific mention of consortium requirements; single applicants can apply, but consortia are not prohibited. Applicants must possess the necessary professional, economic, financial, and technical capabilities, as outlined in the selection criteria: suitability for the professional activity, economic and financial standing, and technical ability.

The submission method is electronic, and tenders must be submitted by June 2, 2025, at 16:00 Brussels time. The public opening of tenders is scheduled for June 3, 2025, at 11:00 Brussels time. Questions submitted after May 19, 2025, may not receive responses from the contracting authority.

To participate, applicants must obtain a Personal Identification Code (PIC), and submissions must adhere to specifications regarding file types and sizes. Several documents, including invitations and tender specifications, are required as part of the application process.

Overall, this tender aims to improve the efficiency and collaboration of EU ocean observation efforts, contributing to overall marine resource management and understanding of climate change impacts.

The European Climate, Infrastructure and Environment Executive Agency (CINEA) has announced a call for tenders CINEA/2025/OP/0002, titled "Enhancing coordination and synergies in the field of ocean observation in the EU". The TED reference for this call is 61/2025 195932-2025.

The primary goal of this tender is to map the EU Ocean Observation landscape. This includes developing and proposing methodologies to enhance synergies and coordination within the field. The project also requires the description of two use cases and the creation of a stakeholder consultation and validation strategy, involving a Member States Expert Group.

This is an open procedure, with an estimated total value of 433,000 EUR. The TED publication date was 27/03/2025. The maximum contract duration is 30 months. The award method will be based on the best price-quality ratio. No framework agreement is specified.

The deadline for receipt of tenders is 02/06/2025 at 16:00 Europe/Brussels time. The date and time of the public opening is 03/06/2025 at 11:00 Europe/Brussels time. Questions submitted after 19/05/2025 05:00 Europe/Brussels time may not be answered by the contracting authority.

Submissions must be sent electronically via the address for submission provided.

Selection criteria include: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Detailed information on these criteria can be found in the procurement documents.

The following documents are available for download:

ENEN-Invitation to tender CINEA2025OP0002 Enhancing coordination and synergies Invitation letter, published on 27/03/2025, Version 1.
ENTender Specifications CINEA 2025OP0002 26032025 Tender specifications, published on 27/03/2025, Version 1.
ENAnnex 1 List of documents - CINEA2025OP0002 May 2023 Tender specifications - adm. part, published on 27/03/2025, Version 1.
ENAnnex 2 Declaration-on Honour CINEA2025OP0002_FR Recast-March 2025 Declaration on honour (tender), published on 07/04/2025, Version 2. Note that this version supersedes the previous version published on 27/03/2025 and includes an adjusted footnote n° 3 on page 4.
ENAnnex 2.1-Technical Professional capacity CINEA2025OP0002 Tender specifications - adm. part, published on 27/03/2025, Version 1.
ENAnnex 3 Agreement Power of attorney - CINEA2025OP0002 May 2023 Tender specifications - adm. part, published on 27/03/2025, Version 1.
ENAnnex 4 List of subcontractors - CINEA2025OP0002 May 2023 Tender specifications - adm. part, published on 27/03/2025, Version 1.
ENAnnex 5.1 Commitment letter Identified subctr - CINEA2025OP0002 May 2023 Tender specifications - adm. part, published on 27/03/2025, Version 1.
ENAnnex 5.2 Commitment letter Third party - CINEA2025OP0002 May 2023 Tender specifications - adm. part, published on 27/03/2025, Version 1.
ENAnnex 6-Financial tender WP CINEA2025OP0002 Financial offer form, published on 27/03/2025, Version 1.

Additional FAQs provide guidance on using the eSubmission system:

Use the latest versions of Google Chrome or Mozilla Firefox. Clear the cache and cookies if the system is slow.
For the most up-to-date technical recommendations, click on the link System Requirements.
The content of the submission is not accessible after submitting the tender as the system encrypts all attachments upon upload.
Submissions can be found in ‘My Submission(s)’ in Manage My Area in the Funding & Tenders portal.
Attachments must be less than 50 MB in size.
Attachment names must follow the System Requirements.
The system supports all 24 official EU languages.
The character set encoding is UTF-8.
The system uses encryption to ensure the integrity and the confidentiality of the information.
The supported file types depend on the type of submission.
Until the deadline, submissions in the draft status can be edited, viewed and deleted.
A PIC (Personal Identification Code) is mandatory to participate.
The maximum number of documents that can be uploaded per tender is 200.

In summary, this call for tenders, CINEA/2025/OP/0002, focuses on enhancing coordination and synergies within the EU's ocean observation efforts. The European Climate, Infrastructure and Environment Executive Agency (CINEA) is seeking a contractor to map the current landscape, propose methodologies for improved coordination, develop use cases, and create a stakeholder consultation strategy. The tender is open to all eligible organizations and requires electronic submission of all relevant documents by the deadline of June 2, 2025. The project aims to improve the overall effectiveness and collaboration in EU ocean observation initiatives, contributing to better understanding and management of marine resources and climate change impacts.

Eligible Applicant Types: The eligible applicant types are not explicitly stated in the provided text. However, based on the required documents like "List of Subcontractors," "Commitment letter Identified subctr," and "Commitment letter Third party," it can be inferred that the eligible applicants could include organizations that may involve subcontractors or third parties in the execution of the tender. The selection criteria mention "Suitability to pursue the professional activity," "Economic and financial standing," and "Technical and professional ability," suggesting that companies, research institutions, or other organizations with relevant expertise are eligible.

Funding Type: The funding type is procurement, specifically a service contract. The call is for tenders, and the nature of the contract is explicitly stated as "services."

Consortium Requirement: The call includes documents related to subcontractors and third parties, and the FAQ mentions that a Personal Identification Code (PIC) is mandatory for participation as a sole candidate/tenderer or as a member of a group (consortium). Therefore, both single applicants and consortia are eligible.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly stated, but given that it is an EU funding opportunity, it is highly likely that the beneficiary scope includes EU member states. Further details would be available in the procurement documents.

Target Sector: The target sector is ocean observation. The call for tender aims to map the EU Ocean Observation landscape and enhance synergies and coordination in this field. The main classification (CPV) code is 73100000, which corresponds to Research and experimental development services.

Mentioned Countries: No specific countries are mentioned, but the focus is on the EU Ocean Observation landscape, implying that the opportunity is relevant to EU member states.

Project Stage: The project stage is focused on mapping, development, and proposing methodologies. This suggests a development and validation stage, aiming to enhance existing systems and strategies.

Funding Amount: The estimated total value of the tender is 433,000 EUR.

Application Type: The application type is an open call for tenders, with electronic submission.

Nature of Support: The beneficiaries will receive money in exchange for services rendered, as this is a service contract.

Application Stages: The number of application stages is not explicitly mentioned, but it involves at least one stage of submitting a tender, followed by evaluation based on the selection criteria.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The co-funding requirement is not explicitly mentioned.

Summary:

This is a call for tenders, CINEA/2025/OP/0002, issued by the European Climate, Infrastructure and Environment Executive Agency (CINEA). The tender aims to enhance coordination and synergies in the field of ocean observation within the EU. The primary objective is to map the EU Ocean Observation landscape, develop methodologies to improve coordination, and propose strategies for stakeholder consultation and validation, including engagement with a Member States Expert Group. The procedure type is an open procedure, with an estimated total value of 433,000 EUR and a maximum contract duration of 30 months. The award method is based on the best price-quality ratio. Submissions must be electronic, and the deadline for receipt of tenders is 02/06/2025 at 16:00 Europe/Brussels time. The TED publication date is 27/03/2025, and the date and time of the public opening is 03/06/2025 at 11:00 Europe/Brussels time. The contracting authority is not bound to reply to questions submitted after 19/05/2025 at 05:00 Europe/Brussels time. The call is open to both single applicants and consortia, and applicants must possess the necessary professional, economic, financial, and technical capabilities. Several documents are required for submission, including an invitation letter, tender specifications, lists of documents, declarations on honor, agreements for power of attorney, lists of subcontractors, commitment letters, and a financial offer form. A Personal Identification Code (PIC) is mandatory for participation. The eSubmission system supports various file types and has specific requirements for attachment sizes and naming conventions. The system also supports all 24 official EU languages and uses encryption to ensure the integrity and confidentiality of the information.