EEA/CCE/R0/26/005 - Comprehensive review of Energy Community Contracting Parties' Greenhouse Gas Inventories in 2027 under the adapted Governance Regu...

The European Environment Agency is procuring a framework services contract to conduct the first comprehensive review in 2027 of greenhouse gas inventories submitted by Energy Community Contracting Parties under the adapted Governance Regulation 2018/1999 and to deliver related capacity-building activities. The estimated framework ceiling is €650,000 with an initial duration of 24 months renewable up to a maximum of 48 months, to be awarded on the best price-quality ratio with quality weighted 70 and price 30. Submission is electronic via the EU Funding and Tenders Portal with a tender deadline of 12 October 2026 at 14:00 Europe/Copenhagen. The scope covers all inventory sectors including LULUCF and the published Q&A confirms mandatory in-country visits to Contracting Parties.

What is funded

Scope

Framework tender to procure specialist technical services to perform the first Comprehensive Review (2027) of greenhouse gas inventories submitted by Energy Community Contracting Parties and to deliver related capacity-building (review reports, in-country visits, training and follow-up).

Who is buying:European Environment Agency (EEA), supporting the Energy Community Secretariat in implementing the adapted Governance Regulation (EU) 2018/1999 ¹

Who can apply

Open procedure. Economic operators (sole tenderers) and consortia from EEA member countries and eligible Energy Community countries may submit tenders; subcontracting allowed. Tenderers must meet exclusion, selection and capacity criteria (technical team with lead reviewers, sector experts, project coordinator, quality controller).

Key practical facts

1. 1Estimated framework ceiling: €650,000 (total maximum value)
2. 2Contract type: framework service contract (multiple specific contracts foreseen), maximum duration 48 months
3. 3Award: best price-quality ratio (technical merit 70 / price 30)
4. 4Submission: electronic only via eSubmission / Funding & Tenders Portal
5. 5Languages: any official EU language accepted for tender submission

What the contract requires (high level)

Lead and sector experts will perform desk-based review, a one-week centralised in-person review (Copenhagen), draft and final review reports for each Contracting Party, in-country visits in all Contracting Parties (late June to early August 2027 window), and targeted capacity-building activities. Review covers all sectors including LULUCF.

Estimated resources & pricing:Tenderers must submit all-inclusive daily rates (EUR, excl. VAT) for defined expert categories (project coordinator, quality controller, lead reviewers, sector experts) using the provided financial template; price evaluation uses weighted daily-rate categories. Framework ceiling €650,000.

1. 1Deliverables: inception report, draft and final review reports, capacity-building reports, project summaries and datasets
2. 2Place of performance: primarily contractor premises; centralised review in Copenhagen; in-country visits across Contracting Parties
3. 3Confidentiality and data protection: mandatory; personal data processed under Regulation (EU) 2018/1725

Full procurement documents, templates and submission portal are on the Funding & Tenders Portal (see official tender page) F&T Tender Page. For published Q&A and tender documents consult the portal Tender documents ¹

Footnotes

1. 1See Invitation to tender and Annex I Tender Specifications on the Funding & Tenders Portal for detailed legal, technical and submission requirements.

Opportunity core data

Short description

Procurement by the European Environment Agency (EEA) to establish a framework service contract to provide specialised technical expertise to: 1) perform the first Comprehensive Review (2027) of greenhouse gas inventories submitted by Energy Community Contracting Parties under the adapted Governance Regulation (EU) 2018/1999 and its adapted Implementing Regulation (EU) 2020/1208; and 2) design and deliver targeted capacity‑building activities to strengthen national GHG inventory systems and reporting. The contract is a services procurement (framework service contract) with an estimated total ceiling of €650 000. The procurement is an open procedure, electronic submission via the EU Funding & Tenders Portal eSubmission system is mandatory ¹.

Lead contracting authority:European Environment Agency (EEA), Kongens Nytorv 6, DK-1050 Copenhagen, Denmark.

Procedure type and award method:Open procedure. Awarded on the best price-quality ratio. Result: framework agreement (without reopening of competition). Maximum contract duration 48 months; initial framework concluded for 24 months and renewable twice.

Estimated total value:€650,000 (framework contract ceiling). Budget allocation for Energy Community activities indicated as €425,000 under a Contribution Agreement; total contingent on further funding beyond 2028.

Categorisation answers and full extraction of structured information

Eligible Applicant Types

Eligible applicants:legal persons and natural persons established in the EEA member countries and specified Energy Community eligible countries. The procurement documents explicitly allow: sole tenderers (single economic operators), joint tenders (consortia / groups of economic operators) and subcontractors. Entities from EU-27, Iceland, Liechtenstein, Norway, Switzerland, Türkiye, and Energy Community Contracting Parties (Albania, Bosnia and Herzegovina, Kosovo under UNSCR 1244/99, North Macedonia, Georgia, Moldova, Montenegro, Serbia and Ukraine) may participate in line with the tender specifications and procurement access rules. Subcontractors are permitted; reliance on capacities of other entities is allowed. Participation requires registration in the Participant Register and a PIC.

Funding Type

This is a public procurement for services (tender). The financial mechanism is a contract (framework service contract) resulting from an open tender. The contracting authority will pay the selected contractor under contract terms (interim and balance payments). This is not a grant, loan, equity or prize.

Consortium Requirement

Not mandatory to be a consortium. The procedure accepts single tenderers and joint tenders (consortia). The tender documents include guidance and a checklist for single and joint tenders, and allow subcontracting. Joint tenders without separate legal personality must appoint a lead/group leader who is jointly and severally liable.

Beneficiary Scope (Geographic Eligibility)

Geographic eligibility:EEA-wide (EU‑27 plus Iceland, Liechtenstein, Norway, Switzerland and Türkiye) and specifically targeted at the Energy Community Contracting Parties named in the documents (Albania, Bosnia and Herzegovina, Kosovo under UNSCR 1244/99, North Macedonia, Georgia, Moldova, Montenegro, Serbia, Ukraine). Offers from entities established in those countries are therefore eligible subject to the tender’s access rules and exclusion criteria.

Target Sector

Primary sector:environment and climate, carbon accounting and greenhouse gas inventory review. The CPV codes specify research and development services and related consultancy services (73000000) and environmental services (90700000). Themes: greenhouse gas inventories, MRV, national inventory systems, GHG sectors covered include Energy, IPPU, Agriculture, LULUCF, Waste (full sector coverage confirmed).

Mentioned Countries

Countries explicitly mentioned in the procurement documents and context:Albania, Bosnia and Herzegovina, Kosovo under UNSCR 1244/99, North Macedonia, Georgia, Moldova, Montenegro, Serbia, Ukraine. The EEA membership context also references EU Member States and cooperating countries; EEA member list includes EU-27, Iceland, Liechtenstein, Norway, Switzerland and Türkiye. The contracting authority is based in Denmark (Copenhagen).

Project Stage (Expected maturity)

Expected stage:review and validation of national GHG inventory submissions (technical assessment). The work includes desk-based review, centralised in-person review week, in-country visits and follow-up, plus targeted capacity-building and enhancement of national inventory systems. This is implementation of review procedures (verification, quality assurance, possible technical corrections) and capacity-building rather than early R&D or commercialization.

Funding Amount (Scale)

Total estimated framework ceiling:€650,000. The tender specifications indicate an expectation of around 4 specific contracts over up to 48 months, and retain the possibility to award up to 50% additional services (€325,000) by negotiated procedure under the Financial Regulation within three years, subject to conditions.

Application Type

Open call for tenders. Electronic submission via the EU Funding & Tenders Portal eSubmission system is mandatory (ESUBMISSION). Tenders submitted by any other means will be disregarded. Tenderers must be registered in the Participant Register and have a PIC to submit.

Nature of Support

Monetary:the winning contractor will receive payments under a services contract. The procurement reimburses or pays for services (daily rates for profiles) and specified reimbursable expenses where applicable. In-kind/non-monetary: beneficiaries (Contracting Parties) will receive capacity-building activities, training, and technical support as non-monetary outputs of the contract.

Application Stages

High-level application process stages:1) Electronic tender submission via eSubmission by the deadline; 2) Virtual public opening of tenders; 3) Evaluation of exclusion, selection and award criteria including technical merit and price scoring; 4) Notification of award decision and contract signature; subsequently: 5) signature of specific contract(s) under the framework; 6) implementation (deliverables, payments). The tender documents set procedural rules for clarification questions, Q&A, and potential requests for documentary evidence during evaluation.

Success Rates

No explicit success rate or number of expected successful contractors is published in the tender notice beyond the single framework contract (with possible award of specific contracts). Competition level and probability of award are not provided; applicants should assume competitive selection under the best price-quality ratio (technical minimum thresholds apply).

Co-funding Requirement

No applicant co-funding is required or indicated. The contract is a fee-for-service arrangement; the contracting authority will pay the contractor under contract terms. No matching funds requirement is stated. The tender does require that prices be all-inclusive and excludes VAT (EEA exemption rules apply).

Application and assessment specific details / templates

Submission, required documents and templates (as extracted from tender materials)

Tenderers must submit electronically via eSubmission the documents listed in Annex 3 (Checklist for eSubmission). Mandatory documents include the Administrative Data Form, Identification Form, Declaration on Honour (exclusion), Simplified Financial Statement, evidence supporting selection criteria, technical offer (methodology, team, CVs, responsibility matrix), and the completed Financial Offer template (Annex 1). All fields in the financial offer template are compulsory. The draft framework service contract and draft specific contract are published as Annex 2 and must be accepted without modification; any limitation or change to contract terms will lead to exclusion.

1. 1Annex 1 Financial Offer template: daily all-inclusive rates (EUR) for defined expert profiles (Project coordinator, Quality controller, Lead reviewer, Sector review experts) with separate intra-muros (EEA premises) and extra-muros rates. Daily rate = 8 hours. All prices exclusive of VAT and all-inclusive (includes travel to meetings as specified).
2. 2Annex 2 Draft Framework Service Contract and Draft Specific Contract: full contract clauses, special and general conditions, procurement process rules including award, termination, intellectual property rights, data protection, confidentiality, checks and audits.
3. 3Annex 3 Checklist for eSubmission: administrative form, identification, declaration on honour, simplified financial statements, CVs, technical tender, financial tender and other supporting documents.

Mandatory technical and team requirements (selection & award detail)

Key minimum and award-related technical requirements extracted in full from tender specifications: 1) Team composition and availability: project coordinator, quality controller, at least one lead reviewer, at least five sector review experts (minimum), with demonstrated sector and cross-cutting expertise covering Energy, IPPU, Agriculture, LULUCF, Waste plus methodological areas (key category analysis, recalculations, time‑series, uncertainty, QA/QC, national inventory systems). CVs required for all proposed experts. All nominated experts must be available across the review timeline including desk review, centralised review week (in person), in‑country visits and report finalisation. 2) Independence and conflict of interest: reviewers must not participate in reviews of inventories they helped compile; nationals of the Contracting Party under review must not be part of the review of that Party. 3) Deliverables and languages: draft and final review reports per Contracting Party (templates provided by EEA), inception reports, capacity-building materials, evaluation reports; all outputs in English. 4) Quality assurance: the tender must specify a quality control approach, a named quality controller independent from day-to-day management and a responsibility matrix. 5) Coverage: the review covers all greenhouse gases and all IPCC sectors including LULUCF (explicit confirmation in Q&A).

Evaluation scoring summary:Technical merit up to 70 points (three award subcriteria: organisation of work and resource allocation 25 points (min 12), methodology 30 points (min 15), QA/QC 15 points (min 8)); Price up to 30 points using formula comparing daily rates to lowest offer. Minimum technical threshold: at least 35/70 required to pass to price evaluation. Final ranking by sum of technical + price scores; ties broken by higher price score.

Operational and contractual specifics applicants must plan for

Practical obligations and operational details applicants must account for when preparing offers: mandatory eSubmission; PIC registration; all prices must be all-inclusive and in EUR, exclusive of VAT; intra-muros work (EEA premises in Copenhagen) possible for up to 5 consecutive days with different rate; in-country visits are mandatory and expected in all nine Energy Community Contracting Parties during the indicated review window (29 June - 9 August 2027) unless exceptional circumstances prevent a visit; contracting authority will provide materials (inventory submissions, initial checks, EMRT access, templates and previous review recommendations) following contract signature; centralised review week is in-person at the EEA and participation by the TERT is mandatory unless authorised otherwise; deliverables to be submitted in draft and final versions in editable formats, with final in PDF as well; quality checks and documentation for any proposed technical corrections are required; confidentiality declarations and data protection obligations apply; reviewers must sign confidentiality declarations; contractor must ensure compliance with applicable environmental, social and labour law obligations and data protection rules (Regulation (EU) 2018/1725).

All technical offers must explicitly address independence and conflict of interest safeguards, the organisation and allocation of tasks across the proposed team, the proposed methodology for the desk and centralised reviews and in‑country visits, capacity-building approaches responding to review findings, quality assurance and control measures, and a responsibility matrix and CVs for all experts. Price offers must use the financial offer template (Annex 1) and provide daily rates per profile and place of work (extra-muros vs intra-muros).

1. 1Key deliverables to be provided under specific contracts: inception report and work plan; draft and final inventory review reports per Contracting Party using EEA templates; documentation and calculation underlying any technical corrections; interim reports and final project report summarising review outcomes, capacity-building activities and evaluation of the review process; all training and workshop materials for capacity-building.
2. 2Team composition requirements and mandatory CV evidence: project coordinator (min 8 years project management), quality controller (min 10 years GHG inventory experience and review leadership), at least one lead reviewer (min 5 years review experience), at least five sector review experts, all with strong English (C1) and availability across the review timeline.
3. 3Minimum selection evidence to attach with tender: signed declaration on honour (exclusion), legal entity forms/identification, simplified financial statement (minimum average annual turnover over last two closed years €100,000), CVs, description of at least one similar project in last five years of at least €50,000 value, financial offer (Annex 1).

Procurement risks, constraints and noteworthy clauses

Tenderers must note the following constraints and risks extracted from the procurement documents: 1) strict eSubmission technical rules: supported browsers, file types and attachment size limits apply; 2) submissions after the deadline will be rejected; 3) any amendment to the draft framework contract or standard contractual conditions leads to automatic exclusion; 4) confidentiality and data protection: the contractor will process personal data under Regulation (EU) 2018/1725 and the contract requires that any personal data remain within the EU/EEA data centres unless otherwise authorised; 5) contractual intellectual property: the EEA acquires ownership of results produced specifically for the contracting authority and a royalty-free licence over necessary pre-existing rights to allow EEA exploitation; tenderers must provide a list of any pre-existing materials and evidence of rights when delivering final results; 6) termination, suspension, checks and audits provisions apply as per the draft framework contract; 7) performance and quality thresholds apply and a minimum technical score is required to advance to price evaluation; 8) multi-year framework with potential additional procurement of repeated services up to 50% of the initial ceiling under conditions set out in the tender.

Questions and clarifications previously published in the call’s Q&A confirm two important operational points: in-country visits are expected and not optional, and the review covers all inventory sectors including LULUCF. Tenderers should plan staffing and budgets accordingly. The Q&A also clarifies that the in-country visit window (29 June - 9 August 2027) is the intended review window and tenderers must ensure availability of key experts during that period. These clarifications are published in the portal Q&A and procurement documents ¹.

How to prepare a compliant bid (practical checklist derived from the tender paperwork)

1. 1Register in the Participant Register and obtain your PIC well in advance. Ensure SME status is correctly recorded if applicable.
2. 2Review Annex I Tender Specifications in full and the Draft Framework Service Contract (Annex 2). Do not modify draft contract terms or propose reservations to standard conditions.
3. 3Prepare the Administrative Data Form and Identification Form and supporting legal evidence for the legal entity.
4. 4Complete and sign the Declaration on Honour (exclusion) and have documentary evidence ready if requested during evaluation.
5. 5Prepare the Simplified Financial Statement (minimum average annual turnover requirement applies) and supporting financial evidence for the last two closed financial years if requested.
6. 6Assemble the proposed review team and prepare CVs that demonstrate the required experience and availability; provide a responsibility matrix mapping experts to roles/tasks; include proof of language skills where relevant.
7. 7Draft a technical offer addressing: team organisation and roles, detailed methodology for desk-based and centralised reviews, approach to in-country visits, template-based report drafting, capacity-building design and delivery, QA/QC procedures and risk mitigation, data protection and confidentiality measures, and a timetable aligned with the specified review window.
8. 8Complete the Financial Offer Annex 1 template with all-inclusive daily rates in EUR for each profile and place of work (extra-muros and intra-muros). Ensure all fields are completed; omission leads to exclusion.
9. 9Upload all required attachments in eSubmission following Annex 3 checklist; respect eSubmission system file naming and size rules and submit well before the deadline.
10. 10Monitor the F&T Portal call subscription for any published clarifications, Q&A and documents; carefully review the Q&A entries confirming in-country visits and LULUCF coverage.

General summary and recommendation

What is this opportunity about and how to explain it:This procurement is an EEA-managed open tender to appoint an expert service provider to conduct the first Comprehensive Review (2027) of greenhouse gas inventories submitted by Energy Community Contracting Parties under the adapted Governance Regulation and to implement follow-up capacity-building activities. The contract is a framework services agreement with a ceiling of €650,000 for up to 48 months, with specific contracts to be issued under it. The work comprises desk checks, a centralised in‑person review week in Copenhagen, mandatory in‑country visits to each Contracting Party (planned in the 29 June - 9 August 2027 window), drafting and finalising review reports using EEA templates, possible calculation of technical corrections, and capacity-building activities tailored to review findings. Applicants must submit electronically via eSubmission, meet legal, financial and technical selection criteria (including specified team profiles and experience), reach the minimum technical score threshold, and propose daily all-inclusive rates in the financial template. The procurement documents (Invitation to Tender, Annex I tender specifications, Annex 1 financial template, Annex 2 draft contracts and Annex 3 eSubmission checklist) provide detailed requirements, procedures and templates that must be followed precisely; deviations from contract terms or missing mandatory fields in the financial template will lead to exclusion. Interested applicants should register early, prepare a complete and compliant technical offer demonstrating methodological rigour and team availability for the defined review window, and submit their financial offer using the Annex 1 template.

Footnotes

1. 1Full procurement record and documents available at the EU Funding & Tenders Portal: EEA/CCE/R0/26/005 tender details and documents including Invitation to Tender, Annex I Tender Specifications, Annex 1 Financial Offer template, Annex 2 Draft Framework Service Contract and Annex 3 Checklist for eSubmission. Access via the F&T Portal opportunity page: ec.europa.eu

This is a services tender for a framework contract to support the first comprehensive review of greenhouse gas inventories submitted by Energy Community Contracting Parties in 2027 under the adapted Governance Regulation (EU) 2018/1999, together with related capacity-building activities. The opportunity is published on the EU Funding and Tenders Portal EEA/CCE/R0/26/005 opportunity ¹.

Key Tender Facts

What The Contract Is About

The contract seeks specialised technical expertise to carry out the first comprehensive review of greenhouse gas inventories from Energy Community Contracting Parties and to deliver capacity-building activities that support implementation of greenhouse gas inventory reporting and review requirements under the adapted Governance Regulation (EU) 2018/1999. The scope is technical, regulatory and capacity-building focused, rather than a simple advisory assignment.

The tenderer is expected to contribute to review work that covers all inventory sectors, including LULUCF, and the published Q and A confirms that in-country visits are expected in all Contracting Parties and are not optional.

Who Can Apply

The procedure is open, so participation is not limited to a preselected list of suppliers. Applicants should be economic operators with the capacity to deliver greenhouse gas inventory review services, climate reporting expertise, consultancy support and related capacity-building work at international level.

The portal marks the contract as not SME-suitable, which suggests that the contracting authority expects substantial technical capacity, staffing depth and delivery experience. SMEs may still participate if they can satisfy the selection and performance requirements, including through a consortium or subcontracting arrangement where appropriate.

Main Requirements And Practical Conditions

• Submission must be made electronically through the Funding and Tenders Portal.
• EU Login is required to access the submission system and the question and answer area.
• A Participant Identification Code, PIC, is mandatory for a sole tenderer or for each member of a consortium.
• Tenderers should submit questions before 2 October 2026 at 23:59 Europe/Copenhagen, because the contracting authority is not bound to answer questions submitted later.
• The tender validity period is 6 months.
• The framework contract is initially for 24 months and may be renewed twice, up to a maximum total duration of 48 months.
• The contract is awarded on the best price-quality ratio, with quality weighted at 70 percent and price at 30 percent.
• The review scope includes all inventory sectors, including LULUCF.
• In-country visits are expected in all Contracting Parties and are not optional according to the published Q and A.

What Applicants Should Plan For

A competitive bid will likely need demonstrated expertise in greenhouse gas inventory methodologies, review and quality assurance processes, emissions accounting across all sectors, and delivery of practical capacity-building activities. Because the assignment involves multiple Contracting Parties and mandatory in-country visits, bidders should also plan for logistics, language support, regional coordination and a credible deployment model for expert reviewers.

The estimated value of €650000 indicates a relatively focused framework contract, but the scope is technically demanding and geographically broad. Applicants should expect the contracting authority to prioritise methodological credibility, prior experience with inventory review work, and a sound approach to implementation over price alone.

Applicant Checklist

1. 1Confirm eligibility and assembly of the bid team, including PIC registration for every participating organisation.
2. 2Review the tender specifications, draft framework contract and financial offer form before preparing the submission.
3. 3Prepare evidence of relevant technical experience in greenhouse gas inventory reviews and capacity-building work.
4. 4Build a delivery plan covering all inventory sectors, including LULUCF, and all expected in-country visits.
5. 5Submit the tender well before the deadline to avoid portal or file-size issues.

Footnotes

1. 1Official procurement record on the EU Funding and Tenders Portal for procedure EEA/2026/OP/0043.