Call for proposals to contribute to the organisation of conferences and events

The EU4Health call for proposals EU4H-2026-SANTE-PJ-09 aims to support the organization of conferences and events related to health topics, with a total budget of €600,000. This initiative is part of the EU4Health Programme and has a single-stage application process. The opening date for submissions is September 23, 2025, and the deadline is January 6, 2026, at 17:00 CET.

Eligible applicants include universities, research institutes, hospitals, public health institutes, expert networks, NGOs that are non-profit and independent, as well as international organizations. The geographic scope is primarily within the EU Member States, Iceland, Norway, and Ukraine. The focus is on organizing conferences that contribute to the development and implementation of European health policy, rather than addressing specific diseases.

Conferences should target a diverse audience, including citizens, patients, scientists, and policymakers, aligning with the broader goals of the European Health Union. Proposals must demonstrate relevance to current health policy issues and must be able to deliver high-level discussions.

There are no explicit co-funding requirements mentioned, and the success rates for applications are not provided. However, evaluation criteria include specific thresholds for relevance, quality, and impact. Organizations interested in applying should refer to the detailed documentation and guidance available in the call documents to ensure compliance with all eligibility and submission requirements.

Overall, this opportunity emphasizes collaboration and knowledge exchange across the health sector within Europe, enhancing the dialogue around pressing health topics at a Union-wide level.

This is a call for proposals under the EU4Health Programme (EU4H) specifically targeting EU4H SANTE Action Grants 2025 (EU4H-2026-SANTE-PJ). The type of action is EU4H-PJG, which stands for EU4H Project Grants. The Model Grant Agreement (MGA) type is EU4H Action Grant Budget-Based [EU4H-AG]. This is a forthcoming call with a single-stage submission process. The planned opening date for submissions is 23 September 2025, and the deadline for submissions is 06 January 2026 at 17:00:00 Brussels time.

The expected outcome of this call is the organization of conferences that include high-level speakers and a representative number of participants from all relevant fields to discuss challenges. The action aims to support communication activities targeted at the general public and/or specific groups, including health professionals, to promote the European Health Union and its initiatives. The conferences must have a Union-wide dimension and should focus on current cross-cutting Union policy issues rather than specific conditions or diseases.

The objective of this action is to support the organization of not-for-profit, Union-wide, high-level science-policy-society conferences. These conferences should bring together all interested parties, such as citizens, patients, practitioners, scientists, and policymakers from local, regional, and Union levels. The conferences should cover important health topics related to the Union’s health priorities, contributing to the development and implementation of the European Health Union.

The scope of these conferences is to provide an opportunity for discussion on how to improve collaboration at the Union level on health-related topics. They will allow Member States, third countries associated with the EU4Health Programme, and relevant stakeholders to exchange information and good practices in the field of public health. Grants may be awarded to support the organization of conferences that align with the objectives and priorities of the EU4Health Programme and have a Union-wide dimension.

The conditions for this call include:

1. Admissibility Conditions: The proposal page limit and layout are described in section 5 of the call document and Part B of the Application Form available in the Submission System.
2. Eligible Countries: Eligibility criteria for countries are described in section 6 of the call document.
3. Other Eligible Conditions: Additional eligibility conditions are described in section 6 of the call document.
4. Financial and operational capacity and exclusion: Requirements related to financial and operational capacity and exclusion criteria are described in section 7 of the call document.
5a. Evaluation and award: The submission and evaluation processes are described in section 8 of the call document and the Online Manual.
5b. Evaluation and award: Award criteria, scoring, and thresholds are described in section 9 of the call document.
5c. Evaluation and award: The indicative timeline for evaluation and grant agreement is described in section 4 of the call document.
6. Legal and financial set-up of the grants: The legal and financial set-up of the grants is described in section 10 of the call document.

The call document and annexes include:

Call document
Application form templates:
Standard application form (EU4H) available in the Submission System
Detailed budget table (EU4H)
Model Grant Agreements (MGA):
EU4H MGA
Additional documents:
EU4H Work Programme
EU4H Regulation 2021/522
EU Financial Regulation 2024/2509
Rules for Legal Entity Validation, LEAR Appointment, and Financial Capacity Assessment
EU Grants AGA — Annotated Model Grant Agreement
Funding & Tenders Portal Online Manual
Funding & Tenders Portal Terms and Conditions
Funding & Tenders Portal Privacy Statement

The budget overview for the topic in the year 2025 is as follows:

EU4H-2026-SANTE-PJ-01 - EU4H-PJG EU4H Project Grants: 3,000,000 EUR, single-stage, opening 2025-09-23, deadline 2026-01-06
EU4H-2026-SANTE-PJ-02 - EU4H-PJG EU4H Project Grants: 7,440,000 EUR, single-stage, opening 2025-09-23, deadline 2026-01-06
EU4H-2026-SANTE-PJ-03 - EU4H-PJG EU4H Project Grants: 7,440,000 EUR, single-stage, opening 2025-09-23, deadline 2026-01-06
EU4H-2026-SANTE-PJ-04 - EU4H-PJG EU4H Project Grants: 20,000,000 EUR, single-stage, opening 2025-09-23, deadline 2026-01-06
EU4H-2026-SANTE-PJ-05 - EU4H-PJG EU4H Project Grants: 2,000,000 EUR, single-stage, opening 2025-09-23, deadline 2026-01-06
EU4H-2026-SANTE-PJ-06 - EU4H-PJG EU4H Project Grants: 750,000 EUR, single-stage, opening 2025-09-23, deadline 2026-01-06
EU4H-2026-SANTE-PJ-07 - EU4H-PJG EU4H Project Grants: 1,200,000 EUR, single-stage, opening 2025-09-23, deadline 2026-01-06
EU4H-2026-SANTE-PJ-08 - EU4H-PJG EU4H Project Grants: 14,386,810 EUR, single-stage, opening 2025-09-23, deadline 2026-01-06
EU4H-2026-SANTE-PJ-09 - EU4H-PJG EU4H Project Grants: 600,000 EUR, single-stage, opening 2025-09-23, deadline 2026-01-06

There are partner search announcements available for those looking to collaborate on this topic. LEARs, Account Administrators, and self-registrants can publish partner requests for open and forthcoming topics after logging into the Portal, as well as any user having an active public Person profile. The submission system is planned to open on the date stated in the topic header.

For support, applicants are advised to read all provisions carefully before preparing their application. For help related to this call, contact HaDEA-HP-CALLS@ec.europa.eu. Additional resources include the Funding & Tenders Portal FAQ for submission of proposals, the IT Helpdesk for technical issues, and the Online Manual for a step-by-step guide through the Portal processes.

In summary, this EU4Health Programme call aims to fund the organization of high-level, Union-wide conferences that address important health topics and promote the European Health Union. The conferences should be not-for-profit and involve a broad range of stakeholders, including citizens, patients, scientists, and policymakers. The goal is to foster discussion and collaboration on health priorities at the Union level. The call provides grants for projects that align with the EU4Health Programme's objectives and have a Union-wide impact. Applicants should carefully review the call documents and conditions to ensure their proposals meet the eligibility and evaluation criteria.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but the call focuses on supporting the organisation of not-for-profit, Union-wide high-level science-policy-society conferences. This suggests that eligible applicants could include not-for-profit organisations, scientific societies, public sector organisations (local, regional, Union level), and potentially NGOs involved in health-related activities. The call aims to bring together citizens, patients, practitioners, scientists, and policy makers, implying that organisations representing these groups could also be eligible.

Funding Type: The funding type is a grant, specifically an EU4H Project Grant (EU4H-PJG) under the EU4Health Programme. The Model Grant Agreement (MGA) type is EU4H Action Grant Budget-Based [EU4H-AG].

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. However, the emphasis on Union-wide conferences and bringing together diverse stakeholders suggests that consortia may be beneficial, although single applicants are not necessarily excluded.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is focused on the European Union, as the conferences must have a Union-wide dimension. The text also mentions "third countries associated to the EU4Health Programme," indicating that applicants from those associated countries are also eligible.

Target Sector: The target sector is health, specifically public health. The program aims to cover important health topics related to the Union’s health priorities and contribute to the development and implementation of the European Health Union. The conferences should address current cross-cutting Union policy issues in health, not focusing on specific conditions or diseases.

Mentioned Countries: No specific countries are mentioned, but the call is focused on the European Union and "third countries associated to the EU4Health Programme".

Project Stage: The project stage is the organisation of conferences and events. Therefore, the expected maturity is at the stage of development and implementation of a conference concept, rather than basic research or early-stage idea generation.

Funding Amount: The funding amounts vary depending on the specific topic. The budget overview lists the following topics and their corresponding budgets:
EU4H-2026-SANTE-PJ-01: EUR 3,000,000
EU4H-2026-SANTE-PJ-02: EUR 7,440,000
EU4H-2026-SANTE-PJ-03: EUR 7,440,000
EU4H-2026-SANTE-PJ-04: EUR 20,000,000
EU4H-2026-SANTE-PJ-05: EUR 2,000,000
EU4H-2026-SANTE-PJ-06: EUR 750,000
EU4H-2026-SANTE-PJ-07: EUR 1,200,000
EU4H-2026-SANTE-PJ-08: EUR 14,386,810
EU4H-2026-SANTE-PJ-09: EUR 600,000
Thus, the funding ranges from EUR 600,000 to EUR 20,000,000, depending on the project.

Application Type: The application type is an open call, with a single-stage submission process. The planned opening date is 23 September 2025, and the deadline is 06 January 2026 at 17:00:00 Brussels time.

Nature of Support: The beneficiaries will receive money in the form of grants to support the organisation of conferences and events.

Application Stages: The application process is single-stage.

Success Rates: The indicative number of grants is not specified in the provided text.

Co-funding Requirement: The information does not explicitly state whether co-funding is required.

Summary:
This opportunity is a call for proposals under the EU4Health Programme (EU4H), specifically the EU4H SANTE Action Grants 2025 (EU4H-2026-SANTE-PJ). It aims to support the organisation of not-for-profit, Union-wide, high-level science-policy-society conferences. These conferences should bring together various stakeholders, including citizens, patients, practitioners, scientists, and policy makers, to discuss important health topics related to the EU's health priorities. The conferences should contribute to the development and implementation of the European Health Union. The call is open to not-for-profit organisations and other entities capable of organising such events, potentially including scientific societies, public sector organisations, and NGOs. The geographic scope is primarily the European Union, with possible eligibility for third countries associated with the EU4Health Programme. The funding is provided as grants, with amounts ranging from EUR 600,000 to EUR 20,000,000 depending on the specific topic. The application process is single-stage, with a planned opening date of 23 September 2025 and a deadline of 06 January 2026. The call focuses on communication and dissemination activities to promote the European Health Union and its initiatives, rather than specific diseases or conditions.