ZMINA:Resilience. Rolling call for International Showcasing of co-creation projects

ZMINA:Resilience is a 16-month rolling call to fund international showcasing of artistic and cultural works co-created by Ukrainian and other Creative Europe country organisations, excluding audiovisual projects. Grants are up to €50,000, covering up to 90% of eligible costs with a mandatory minimum 10% cash contribution, and the strand budget is €950,000 with an expected 19–25 grants. Projects must be submitted by a lead applicant on behalf of a consortium that includes at least two partner organisations from two countries (one must be Ukraine) and deliver a minimum of six public presentation events across at least two countries including Ukraine. Applications are submitted in English via the IZOLYATSIA online platform with multiple cut-off dates running until October 2027.

What it funds

Grant purpose and scope

Supports public showcasing and touring of artistic and cultural works co-created by Ukrainian and other Creative Europe country organisations (all cultural sectors except audiovisual). Projects must address resilience as a theme, include active partner adaptation for local audiences, and deliver at least six public presentation events (minimum three events in each of at least two countries, one of which must be Ukraine). Presentation events cannot be held in any partner's home city or town.

Total budget and award:Overall strand budget €950,000. Individual grants up to €50,000 covering up to 90% of eligible project costs; applicants must provide 10% co‑financing in cash.

Who can apply

Lead applicant:one cultural or arts organisation registered in a Creative Europe country. Project partnership must include at least two partners from at least two countries, one partner must be registered in Ukraine (under Ukrainian government control). Partnerships must demonstrate balanced, substantive roles for all partners.

Key eligibility and conditions

Project duration up to 7 months. Eligible costs:preparation, production, travel, presentation and related activities; costs must be incurred after grant signature during the implementation period. All required documents must be uploaded in specified formats; applications are submitted in English via the IZOLYATSIA platform Apply via IZOLYATSIA platform ¹.

Deadlines (rolling selection rounds)

1. 12026-09-14 23:00 UTC
2. 22026-12-14 23:00 UTC
3. 32027-03-15 23:00 UTC
4. 42027-06-14 23:00 UTC
5. 52027-10-15 23:00 UTC

Selection and practical notes

Applications are checked for technical eligibility, then evaluated by two independent experts and selected by a committee considering quality, relevance, impact and geographic/sectoral balance. Expected number of grants: 19 to 25. The call is rolling for 16 months to accommodate ready-to-run showcases and projects needing more preparation.

Contact and support:hi@zmina.eu. Weekly online Q&A sessions are offered for applicants; FAQs and templates are on the application platform.

Footnotes

1. 1Application and detailed call documents available on the IZOLYATSIA application platform: platform.izolyatsia.org

Opportunity summary

ZMINA:Resilience issues a rolling open call to support international showcasing, touring, and presentation of artistic and cultural works co-created by Ukrainian and other Creative Europe cultural organisations. The call funds projects that bring co-creations to wider audiences through public presentation events in Ukraine and at least one other Creative Europe country. It excludes audiovisual projects. Grants are awarded as contributions covering up to 90% of eligible costs (maximum grant amount per project: €50,000). The overall strand budget is €950,000, with an expected 19–25 grants to be awarded. Applications are submitted via the IZOLYATSIA online platform in English by a single lead applicant representing a multi-country partnership. The call runs as a rolling call with multiple cut-off dates over a 16-month period and selection rounds after each deadline.

Primary objective:Support showcasing and touring of co-created works that explore resilience across arts and culture (all sectors except audiovisual), maximise visibility and audience reach, and plan for sustainability and future showcasing beyond the grant period.

Eligible Applicant Types

Lead applicant:one cultural or arts organisation registered in a Creative Europe country. Partners: at least one Ukrainian organisation and at least one organisation from another Creative Europe country. Eligible applicant organisation types typically include cultural and arts organisations, nonprofits, cultural centres, festivals, museums, galleries, artist collectives with legal registration, and similar entities acting as legal entities. Public bodies or institutions may apply if registered and eligible under Creative Europe participation rules. Individuals and purely commercial producers without organisational registration are not listed as eligible; projects must be submitted by registered organisations.

Funding Type

Grant. Financial support provided as project grants covering up to 90% of eligible project costs, combining lump-sum units and actually incurred costs; final amount may be adjusted during budget assessment prior to signing the grant agreement.

Consortium Requirement

Consortium required in practical terms:while the application is submitted by a single lead applicant, the project must include at least two partner organisations from at least two countries, one of which is Ukraine. Partners share equal rights and joint responsibility. The partnership must be substantive, balanced, and demonstrably collaborative rather than nominal.

Beneficiary Scope (Geographic Eligibility)

Applicants must be registered in Creative Europe participating countries. Ukraine is explicitly required as one partner country. The call follows the Creative Europe participation list; participating countries include EU Member States and non-EU Creative Europe countries (examples listed in related documentation include Iceland, Norway, Liechtenstein, Albania, Bosnia and Herzegovina, Georgia, Kosovo, Montenegro, North Macedonia, Serbia, Moldova, Armenia, Tunisia and others). For Ukraine, organisations must be registered in territories under effective control of the Ukrainian government. Entities subject to EU restrictive measures are ineligible.

Target Sector

Arts and culture across all creative and cultural sectors except audiovisual. This includes performing arts, visual arts, music, theatre, dance, literature, museums, cultural heritage presentations, festivals, exhibitions, cross-disciplinary co-creations, and similar cultural expressions exploring the theme of resilience.

Mentioned Countries

Explicitly mentioned:Ukraine, Sweden, Slovakia. Additional Creative Europe participating countries are referenced via the programme participation list and include (not exhaustive) Iceland, Norway, Liechtenstein, Albania, Bosnia and Herzegovina, Georgia, Kosovo, Montenegro, North Macedonia, Serbia, Moldova, Armenia, Tunisia and the 27 EU Member States. The partnership is required to include at least one Ukrainian organisation and at least one organisation from another Creative Europe country.

Project Stage and Activities Supported

Expected project maturity:demonstrations, presentations and touring-ready or near-ready co-creations. The call supports projects at the point of public showcasing and presentation (demonstration/validation/early dissemination stage). Eligible activities include production, preparation, rehearsals, adaptation and contextualisation for new audiences, translation, inclusion of local artists/experts/communities, travel for organisational and presentation purposes, hybrid or online formats (particularly for events in Ukraine given security considerations), and complementary programmes that increase local engagement and accessibility.

Funding Amount and Financial Details

Overall strand budget:€950,000. Individual grant maximum: €50,000. The grant can cover up to 90% of the total eligible project costs. Applicants must provide at least 10% co-financing in monetary form (not in-kind), recorded in accounting statements. Expected number of grants: 19–25. All eligible costs must be incurred after the grant agreement is signed and within the project implementation period.

Co-financing requirement:Mandatory applicant monetary contribution of 10% of total project costs; in-kind contributions are not accepted as the required own contribution.

Application Type and How to Apply

Open rolling call with multiple cut-off deadlines over a 16-month period. Applications must be submitted via the IZOLYATSIA online platform by one representative of the consortium (lead applicant). Language of application: English. Support materials, weekly online consultations, FAQs and templates are available on the platform. Contact: hi@zmina.eu for support (response within two working days).

Nature of Support

Primary support:monetary grants to cover eligible project costs (up to 90%). Secondary non-monetary support: capacity-building activities, weekly online Q&A consultations, informational sessions, matchmaking and networking events, and access to guidance materials and templates via the IZOLYATSIA platform.

Project Duration

Implementation period up to 7 months. Earliest start is after signing the grant agreement. All costs must be incurred within the signed grant implementation period.

Eligible and Ineligible Activities and Costs

Eligible:costs directly related to presenting co-created works (production, rehearsal, travel, adaptation, translations, audience engagement programmes, hybrid/online delivery, venue costs, technical production) in each partner country. Ineligible: audiovisual projects (explicit exclusion). All costs must be incurred after grant agreement signature and during implementation; applicants must provide supporting documents and account for monetary co-financing.

Technical Eligibility Criteria and Required Documents

Technical checks performed by the ZMINA:Resilience team include verification that all required attachments are uploaded in specified formats and follow standard templates, that attachments are readable and printable, that partners meet eligibility, that registration details meet call conditions, application completeness, requested subgrant amount does not exceed maximum, co-financing requirements are met, project duration and start date comply with limits. Required documents: application form and budget filled on the platform; scanned signed guarantee letter from each partner (template available); national registration documents for non-Ukrainian organisations (with English translation if original not in English); for Ukrainian organisations, a full extract from the Unified State Register of Legal Entities, Individual Entrepreneurs and Public Organisations dated after the call announcement; current statute or equivalent for legal entities (all pages, with translations if needed).

Evaluation and Selection Procedure

Three-stage selection workflow:1) Technical eligibility check by ZMINA:Resilience team. 2) Evaluation by two independent experts per admissible proposal who score the application against published criteria. 3) Final decision by the Selection Committee which ranks proposals by average score and applies considerations for geographical, sectoral and thematic diversity within available budget. The application budget is assessed for cost-effectiveness and may be adjusted prior to grant signature; the final grant can combine lump-sum units and reimbursement of actual costs.

1. 1Stage 1: Technical admissibility and eligibility verification by the ZMINA:Resilience team
2. 2Stage 2: Independent evaluation by two external experts. Scoring and ranking by average score
3. 3Stage 3: Selection Committee final decision accounting for diversity and budget distribution; budget adjustments may be applied

Evaluation Criteria (detailed)

Relevance:alignment with call objectives and theme of resilience. Quality: strength and balance of partnership (equal roles), treatment of cross-cutting issues (digital dimension, environmental sustainability, inclusion), barrier-free access and expected scale of engagement (audience size, number of presentation events). Impact: sustainability including plans for further showcasing beyond the grant period and long-term visibility. Cost-effectiveness and budget justification are also assessed.

Application Stages and Number of Selection Steps

Applicants pass 3 main stages (technical eligibility check; external expert evaluation by two evaluators; Selection Committee decision). If passing all stages and selected, applicants proceed to grant agreement preparation and signing.

Success Rates

The call documentation provides an expected number of grants (19–25) but does not publish historical application volumes or acceptance ratios. Therefore exact success rates are not specified in the call and depend on the number of valid applications received per selection round. Applicants should consider competition likely and ensure high-quality, well-justified budgets and demonstrable partnership balance.

Co-funding Requirement

Yes. Mandatory own contribution of at least 10% of total project costs in monetary form (not in-kind). This contribution must be recorded in the applicants' accounting statements and is a technical eligibility requirement.

Templates and Application Structure

The platform provides standard templates and the application must be completed directly on the IZOLYATSIA platform. Required elements and document structure include: application form (project description, objectives, audience, number and location of events, adaptation and accessibility measures, sustainability plan), detailed budget filled on the platform, guarantee letter signed by head of organisation (template), registration documents for each partner (national registration extract or equivalent and statute), supporting documents proving capacity and previous experience, translations where required. All attachments must be uploaded as separate readable PDF files. Applicants must follow templates available for download on the platform and the call specifically warns that incorrect or misleading information may lead to termination of support at any stage.

How to prepare a competitive application (key checklist)

1. 1Assemble a balanced partnership with at least one Ukrainian partner and at least one partner from another Creative Europe country; ensure equal roles and responsibilities
2. 2Design a showcasing plan with at least 6 public presentation events: minimum 3 events in each of at least two countries, one of which must be Ukraine; events must not take place in applicants' home cities/towns
3. 3Prepare a detailed, cost-effective budget with at least 10% monetary co-financing and justify costs related to production, travel, adaptation and audience engagement
4. 4Include measures for accessibility, inclusion, environmental sustainability and digital engagement where relevant
5. 5Upload all required documents in the specified formats, use provided templates for guarantee letters and other documents, and ensure registration extracts and statutes meet the stated currency and translation requirements
6. 6Use the weekly online consultations and FAQ resources on the IZOLYATSIA platform to clarify questions before submission

Important conditions and exclusions

Audiovisual works are excluded from eligibility. Presentation events cannot be held in the home city or town of any applicant organisation. Entities subject to EU restrictive measures are ineligible in any capacity. Ukrainian organisations must be registered in territories under effective control of the Ukrainian government. All project costs must be incurred after signing the grant agreement and within the implementation period.

Contact, support and additional resources

Submit applications and find templates and FAQs on the IZOLYATSIA platform:platform.izolyatsia.org. General project information: zmina.eu. Support line: hi@zmina.eu (response within two working days). Weekly online group Q&A sessions are held every Tuesday at 10:00 CET / 11:00 Kyiv time to answer applicants' questions.

Reference to participation rules and country lists:Participation follows Creative Europe programme rules and the published list of participating non-EU countries (see programme guidance). For details on which non-EU countries participate in Creative Europe and any limitations, consult the official Creative Europe participating countries list Creative Europe participation list ¹.

Final notes:The ZMINA:Resilience rolling call is intended to rapidly facilitate public presentation and international circulation of co-created cultural works that foreground resilience, strengthen ties between Ukrainian and European cultural sectors, and build sustainable pathways for further dissemination beyond the grant. The rolling format accommodates both ready-to-tour projects and those needing additional preparation; timely use of platform guidance, templates, and weekly consultations is advised to ensure technical eligibility and competitive evaluation.

Footnotes

1. 1Official Creative Europe participating countries list and rules are available at the European Commission guidance page: ec.europa.eu

What This Funding Supports

This rolling call supports projects that showcase artistic and cultural works co-created by Ukrainian organizations and partners from other Creative Europe countries, bringing them to wider audiences through public presentation events in Ukraine and across Creative Europe countries ¹.

The core objective is to maximize visibility, audience reach, sustainability, and future showcasing potential of co-created works exploring the theme of resilience, excluding only the audiovisual sector ².

Who Can Apply

Applicants must be arts and culture organizations registered in Creative Europe countries (EU and non-EU participating countries), with Ukrainian organizations registered in territories under effective Ukrainian government control ³.

While a single lead applicant submits the proposal, the project must include at least two partner organizations from at least two countries, one of which must be Ukraine, with all partners having equal rights and joint responsibility ⁴.

Key Partnership Requirement:The partnership must reflect genuine balance and exchange, not formality, with each partner playing an equally important role and contributing equally to audience reach in all participating countries ⁵.

Funding Details & Eligibility

Project Requirements

1. 1Hold a minimum of 6 public presentation events: at least 3 events in each of at least two countries, one of which must be Ukraine
2. 2Events cannot take place in the home city or town of any applicant organization
3. 3Include active partner cooperation: contextualizing works, providing translation, involving local artists/experts/communities, conducting parallel programs
4. 4All creative and cultural sectors eligible except audiovisual
5. 5Projects must explore the theme of resilience

Rolling Call Deadlines

This is a 16-month rolling call with selection rounds every 3–4 months; applications are reviewed and selected after each round deadline ⁶.

1. 114 September 2026, 23:00 UTC
2. 214 December 2026, 23:00 UTC
3. 315 March 2027, 23:00 UTC
4. 414 June 2027, 23:00 UTC
5. 515 October 2027, 23:00 UTC

How to Apply

Submit applications via the IZOLYATSIA online platform (platform.izolyatsia.org) no later than 23:59 Kyiv time on the deadline date, in English, by one consortium representative (lead applicant) ⁷.

Required documents include:application form and budget (filled on platform), scanned guarantee letter signed by organization head, registration documents (with English translation if non-Ukrainian), and current statute/equivalent document for all partners ⁸.

Support & Contact

Support line:hi@zmina.eu (response within 2 working days); weekly online consultations every Tuesday at 10:00 CET / 11:00 Kyiv time; FAQ and materials available on the application platform ⁹.

Learn more about ZMINA:Resilience at zmina.eu; the project is co-funded by the Creative Europe Programme of the European Union under CREA-CULT ¹⁰.

Footnotes

1. 1Official call description: ec.europa.eu
2. 2Call objectives and scope: zmina.eu
3. 3Eligible countries list (CREA): ec.europa.eu
4. 4Partnership requirements: platform.izolyatsia.org
5. 5Equal partnership principle: linkedin.com
6. 6Rolling call structure: developmentaid.org
7. 7Application platform: platform.izolyatsia.org
8. 8Required documents list: Official call documentation
9. 9Contact and consultation details: zmina.eu
10. 10Project overview: zmina.eu