Reports & Analysis on specific areas or sectors covered by the F-gas Regulation, the Ozone Regulation and the Montreal Protocol

Overview

The European Commission DG CLIMA has an open tender (EC-CLIMA/2026/OP/0009) for research consultancy services to support implementation of the F-gas Regulation (EU 2024/573), the Ozone Regulation and the Montreal Protocol across sectors including switchgear, mobile refrigeration/air-conditioning, the health sector (MDIs) and cooling equipment for batteries, with an estimated value of €350,000 and maximum duration of 36 months. The contract covers six tasks delivering periodic market monitoring and briefing papers, technical assessments of alternatives and impacts, support for Montreal Protocol negotiations, and outreach including workshops and dissemination materials. Award is by best price-quality ratio and tenders must be submitted electronically via the EU Funding & Tenders Portal eSubmission by 13/04/2026 16:00 Europe/Brussels, with a questions deadline of 31/03/2026 23:59. Eligible applicants include natural or legal persons and consortia from the EU and eligible third countries subject to standard exclusion and selection criteria, financial thresholds and required project experience and team qualifications.

Highlights

What it funds

Provision of technical studies, monitoring and stakeholder consultations to deliver periodic and Commission reports on impacts of the F-gas Regulation (switchgear, mobile refrigeration and AC, health sector including MDIs, cooling for batteries), support for Montreal Protocol negotiations and international outreach, and related dissemination activities.

Who can apply

Any legal or natural person (sole tenderer) or a consortium of economic operators established in EU or eligible third countries under procurement access rules; bidders must meet exclusion and selection criteria (financial threshold, relevant thematic experience and team profiles).

Essential procurement facts

Open procedure managed by the European Commission DG CLIMA. Electronic submission via the EU Funding & Tenders Portal. Award by best price-quality ratio; maximum duration 36 months.

Estimated budget:Estimated total value €350,000 1

  1. 1Deadlines: tender deadline 13 April 2026 16:00 (Brussels time); public opening 14 April 2026 10:15
  2. 2Key deliverables: annual switchgear briefs; technical reports on mobile refrigeration, health sector and battery cooling; negotiation briefings and outreach materials
  3. 3Maximum contract duration: 36 months
Contracting authorityEuropean Commission, DG CLIMA - Climate Action
Main CPV73210000 Research consultancy services
Submission methodElectronic via EU Funding & Tenders Portal
Award methodBest price-quality ratio

Tender documents (invitation letter, tender specifications, draft contract, annexes including financial offer form and declaration on honour) are published on the Funding & Tenders Portal; requests for clarification must be submitted via the Portal Q&A by the stated cutoff. See portal link in the annexes of the procurement notice.

Footnotes

  1. 1Tender notice and documents are available on the EU Funding & Tenders Portal F&T Portal - Tender EC-CLIMA/2026/OP/0009.

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Breakdown

Procurement reference:EC-CLIMA/2026/OP/0009. Lead contracting authority: European Commission, DG CLIMA - Climate Action. Procedure type: Open procedure. Nature of the contract: Services (CPV 73210000 - Research consultancy services). Award method: Best price-quality ratio. Estimated total value: €350,000. Maximum contract duration: 36 months. Submission method: Electronic via the EU Funding & Tenders Portal eSubmission system. Place of performance: Contractor’s premises.

Key milestoneDate / Detail
TED publication date05/03/2026
Deadline for receipt of tenders13/04/2026 16:00 Europe/Brussels
Public opening of tenders14/04/2026 10:15 Europe/Brussels
Contract durationUp to 36 months
Estimated contract value€350,000
SubmissionElectronic via eSubmission on the Funding & Tenders Portal
Procedure identifierEC-CLIMA/2026/OP/0009
TED reference45/2026 153383-2026

Purpose and Scope of Work

This service contract will deliver technical support and analysis to help the European Commission implement Regulation (EU) 2024/573 on fluorinated greenhouse gases (F-gas Regulation), the Ozone Regulation, and the Montreal Protocol (including its Kigali Amendment). The contractor will provide evidence-based reports, sectoral assessments, support to international negotiations, and outreach materials across several critical areas: electrical switchgear, mobile refrigeration and air-conditioning (mRACHP), health sector applications (notably metered dose inhalers), and cooling equipment used with batteries (e.g., in electric vehicles and energy storage systems).

Technical Tasks and Outputs

  • Task 1: Periodic assessment of effects of F-gas restrictions on electrical switchgear. Scope: Monitor availability and uptake of SF6-free equipment across voltage levels; investment cost impacts; lead times and timing issues; implications for grid extension/reinforcement and renewable integration; supply chain issues. Method: EU-wide data collection and consultations with manufacturers, TSOs, DSOs, and associations ensuring balanced, geographically representative coverage. Confidential commercial information must be handled appropriately. Outputs: At least three annual briefing papers (15–20 pages) and up to two stakeholder meeting presentations in Brussels.
  • Task 2: Assessment of alternatives to replace F-gases in mobile refrigeration and mobile air-conditioning equipment (mRACHP). Scope: Map existing alternatives and ongoing R&D; assess market potential using four criteria (cost-effectiveness, technical feasibility, energy efficiency, reliability); propose potential policy options. Method: EU-wide surveys, targeted consultations, interviews with equipment/component manufacturers, vehicle manufacturers, and end users. Outputs: Interim technical report; concise summary paper for stakeholders; draft final technical report in time to support the Commission’s report due by 1 July 2027.
  • Task 3: Assessment of the impact on the health sector, with focus on metered dose inhalers (MDIs). Scope: Effects of the HFC quota system on MDI availability; restrictions on desflurane and other health sector uses (e.g., medical imaging/analysis); compile list of current F-gas uses and approximate total consumption. Method: EU-wide surveys and stakeholder engagement with manufacturers, practitioners, and patient organisations. Outputs: Interim report; stakeholder summary; draft final technical report to support the Commission’s report due by 1 July 2028.
  • Task 4: Assessment of the impact on the market of cooling equipment used with batteries. Scope: Catalogue relevant equipment (e.g., in EVs and stationary energy storage); assess impacts of the HFC phase-down and equipment restrictions on such cooling systems; compile relevant F-gas use. Method: EU-wide surveys and consultations with manufacturers and end users. Outputs: Interim report; stakeholder summary; draft final technical report to support the Commission’s report due by 1 July 2028.
  • Task 5: Support for Montreal Protocol negotiations on HFC and ODS matters. Scope: On-demand technical briefings assessing OEWG, MOP, and ExCom documents and TEAP/SAP assessments; prepare technical background and interventions/submissions; ensure compliance support (e.g., reporting to the Ozone Secretariat); provide rapid-response technical clarifications by email within 12 hours during negotiations.
  • Task 6: Participation in outreach activities on ODS/F-gas matters. Scope: Draft information documents to facilitate F-gas implementation and communicate low-GWP alternatives and policy options; organise up to three stakeholder workshops (planning, invitations, materials, moderation, reporting; venue provided by DG CLIMA; participant travel/accommodation/catering not included in this contract); participate up to three times in international events (up to 3 days; may include intercontinental travel); produce limited dissemination materials (guidance documents, flyers, brochures) budget permitting.

Deliverables and Timelines:Task 1: Three annual briefing papers due 1 Oct 2026 (or 3 months after contract start, whichever later), 1 Oct 2027, 1 Oct 2028; up to two stakeholder presentations. Task 2: Interim report by 1 Dec 2026 (or 5 months after contract start); stakeholder summary in Feb 2027 (TBC); draft final report by 1 Mar 2027. Task 3: Interim report by 1 Dec 2027; stakeholder summary in Feb 2028 (TBC); draft final report by 1 Mar 2028. Task 4: Interim report by 1 Dec 2027; stakeholder summary in Feb 2028 (TBC); draft final report by 1 Mar 2028. Task 5: At least 10 negotiation briefing/background notes and frequent email inputs on demand throughout contract. Task 6: At least 10 information documents; support for up to three stakeholder workshops; participation in up to three international meetings; limited dissemination material as budget allows.

Administrative, Legal, and Financial Framework

  • Contract form: Direct service contract; terms fixed at signature; implementation without further procedure.
  • Payments: No pre-financing. Two interim payments of 30% each tied to acceptance of deliverables (linked to Task 2 draft final report and Task 3 draft final report). Balance upon final acceptance and submission of list of pre-existing rights (or declaration of none) and final report. Payment target within 60 days after approval. Price revision: Possible from year 2 using HICP formula.
  • Budget and expenses: Total estimated value €350,000. Reimbursement of expenses is not applicable to this contract. Contractor bears costs of travel for its own participation in up to three international meetings under Task 6. DG CLIMA provides the venue for Brussels workshops; participant travel/catering is not covered.
  • Intellectual property: Union acquires ownership of results and broad exploitation rights; pre-existing rights licensed royalty-free, non-exclusive, irrevocable; contractor to provide list/evidence of pre-existing rights with balance invoice.
  • Confidentiality and data protection: Strict obligations apply; personal data processing restricted to EU/EEA with localisation constraints; security baselines for external connections apply.
  • Checks and audits: Possible during performance and up to five years after balance payment; OLAF, Court of Auditors, EPPO rights apply.
  • Performance management: Liquidated damages for delay; price reduction for quality deficiencies; possibility to substitute contractor’s obligations at contractor’s expense in case of failure.

How to Apply

  • Submission: Exclusively via eSubmission on the EU Funding & Tenders Portal. Register the organisation(s) in the Participant Register and obtain a PIC for each group member. One tender per tenderer (latest version counts).
  • Languages: Tenders may be submitted in any official EU language; procurement documents are published in English.
  • Opening session: Virtual public opening by DG CLIMA; max two representatives per tenderer upon timely email request.
  • Q&A: Submit written questions via the portal Q&A. The contracting authority is not bound to reply to questions received after 31/03/2026 23:59 Europe/Brussels.
  • Portal access and guidance: eSubmission Quick Guide; supported browsers and system requirements are published on the portal.

Official call page:EU Funding & Tenders Portal opportunity page.

Evaluation and Award

Tenders are evaluated for access to procurement, administrative compliance, non-exclusion, selection criteria, technical compliance with minimum requirements, quality scoring, price, and restrictive measures check. The contract is awarded to the economically most advantageous tender based on the best price-quality ratio.

  • Quality criteria (maximum 100 points; minimum 70 total required): 1) Quality of the proposed methodology (max 70; min 35) with sub-criteria: 1.1 Switchgear monitoring (20), 1.2 mRACHP report (20), 1.3 Batteries and Health reports (10), 1.4 Negotiations support and outreach (20). 2) Organisation of work and allocation of resources (max 20; min 10). 3) Quality control measures (max 10; min 5).
  • Ranking formula: Price divided by total quality points; lowest ratio ranks first. Tie-breakers follow descending order of quality totals and sub-criteria as specified.
  • Abnormally low tenders: Subject to scrutiny under Financial Regulation provisions.

Eligibility and Requirements

Eligible Applicant Types:Any natural or legal person acting as an economic operator that can perform the services, including SMEs, large enterprises, consulting firms, research/analysis organisations, universities and research institutes, and consortia of such entities. Subcontracting is allowed. All involved entities must not be subject to EU restrictive measures and must meet exclusion and selection criteria.

Funding Type:Procurement service contract. The beneficiary is paid for services delivered under contract; this is not a grant.

Consortium Requirement:Single tenderers or joint tenders (consortia) are allowed. If joint, members are jointly and severally liable and must appoint a group leader with power of attorney.

Beneficiary Scope (Geographic Eligibility):Participation is open on equal terms to all natural and legal persons within the scope of the EU Treaties and to international organisations; it is also open to natural and legal persons established in third countries that have a special agreement with the EU in public procurement, and to parties to the WTO Government Procurement Agreement, subject to conditions laid down therein. All involved entities and subcontractors must not be subject to EU restrictive measures.

Target Sector:Climate policy and regulation; environment; energy systems and grid infrastructure; refrigeration, air conditioning and heat pumps; transport and automotive HVAC; health and pharma delivery devices (MDIs); batteries and e-mobility thermal management; international environmental governance (Montreal Protocol, ODS/HFC policy); policy analysis, market monitoring, stakeholder engagement, and outreach.

Mentioned Countries:European Union (region); Belgium (Brussels, venue and contracting authority location); Rwanda (Kigali, reference to the Kigali Amendment adoption). References to EU Member States and the European Union institutions are included.

Project Stage:Applied policy analysis and consultancy. Emphasis on data collection, market assessment, development of technical reports, policy option analysis, and support to international negotiations and outreach. This is not an R&D grant; it funds implementation support, monitoring, and reporting.

Funding Amount:Estimated total value of the contract is €350,000. One direct contract to be awarded under the open procedure; the contract value is the ceiling for all services over up to 36 months.

Application Type:Open call for tenders. Single-stage submission via eSubmission on the EU Funding & Tenders Portal.

Nature of Support:Money. Payments for services delivered under the contract per accepted deliverables and payment schedule. No pre-financing; no co-funding by the contractor is required beyond normal cost coverage within the offered price.

Application Stages:1 stage. Submission, opening, evaluation (exclusion, selection, technical and financial assessment), award. No two-stage or negotiation phase; standard clarifications may be requested during evaluation.

Success Rates:No success rate information is provided in the procurement documents.

Co-funding Requirement:No co-funding requirement. This is a fixed-price procurement contract; the contractor is paid per contract terms. The contractor bears its own costs and must include all expenses in the price. Reimbursement of expenses is not applicable.

Mandatory Selection and Exclusion Criteria

  • Exclusion criteria: Standard EU Financial Regulation Article 138 grounds apply (e.g., bankruptcy, taxes/social security breaches, grave professional misconduct, fraud/corruption, significant contract performance deficiencies, irregularities, creation of entities to circumvent obligations). Declarations on Honour required; supporting evidence may be requested.
  • Legal and regulatory capacity: Proof of enrolment in a relevant trade/professional register or equivalent authorisation in the country of establishment. In a joint tender, at least one member must provide evidence.
  • Economic and financial capacity: Average yearly turnover for the last two financial years above €100,000 (consolidated across involved entities as applicable). Evidence: profit and loss accounts for last two closed years (most recent closed within last 18 months) or appropriate bank statements.
  • Technical and professional capacity: a) At least one similar project relevant to F-gas policies completed in the last five years with minimum value €200,000; b) At least three projects carried out at EU level in the last six years; c) Team composition minimum: 1 Project Manager (≥3 years PM experience, EU project scale), and 2 experts in EU/international fluorinated gas policies with relevant degree and ≥3 years professional experience. Evidence: project references with scope and amounts; CVs for PM and experts.

Templates and Documents to Submit

  • Technical tender: Methodology per task (Tasks 1–6), data collection and analysis plans, stakeholder consultation approach, quality assurance, risk management, organisation and resource allocation with rationale, timeline and deliverable plan, and compliance with minimum requirements.
  • Financial tender: Use Annex 6 Financial offer form. Provide total price and detailed budget breakdown including working days, roles, allocation of tasks, proportion of contract, costs, and any travel/other costs (if applicable). Prices in EUR, net of VAT.
  • Annex 2: Declaration on Honour on exclusion and selection criteria for each required involved entity.
  • Annex 3: Agreement/Power of Attorney for joint tenders, signed by all group members.
  • Annex 4: List of identified subcontractors and proportion of subcontracting (identify those relied upon for selection criteria and/or with individual share >20%).
  • Annex 5.1 and 5.2: Commitment letters from identified subcontractors and from entities on whose capacities the tenderer relies (that are not subcontractors).
  • Evidence of authorisation to sign for each signatory, and evidence of legal and selection criteria capacities as indicated.

eSubmission structure (indicative):Upload the Technical tender under Tender Data > Technical tender; Financial tender under Tender Data > Financial tender; Declarations on Honour and other attachments under Parties > Identification of the participant > Attachments, using the labels indicated in Annex 1 of the Tender Specifications. For joint tenders, upload the Agreement/Power of Attorney under the group leader’s attachments.

Key Policy and Scientific Context

The F-gas Regulation (EU) 2024/573 strengthens EU action to cut emissions from fluorinated greenhouse gases through a steeper HFC phase-down, new prohibitions and restrictions in specific sectors, and updated rules on best practices, leak checks, record keeping, training, waste treatment, and penalties. The switchgear sector faces new prohibitions eliminating the use of SF6 starting between 2026 and 2032 depending on voltage level, requiring careful market monitoring and stakeholder engagement. In mobile systems, the F-gas Regulation requires Commission reports on suitable alternatives in mobile refrigeration and air-conditioning; in parallel, Directive 2006/40/EC (MAC Directive) sets a GWP threshold below 150 for AC in new passenger cars and light-duty vehicles. The Regulation also requires assessments of impacts on the health sector, notably MDI availability, and of cooling equipment used with batteries by 2028. Internationally, under the Montreal Protocol and the Kigali Amendment, developed and developing countries are phasing down HFCs; the contractor will support EU positions with technical analysis, briefings, and rapid-response inputs during negotiations.

Practical Notes for Tenderers

  • Register early for a PIC and verify your SME status in the Participant Register.
  • Build a balanced consortium or team covering: switchgear engineering and SF6-free technologies; RACHP and automotive HVAC; pharma delivery devices and clinical practice; EV and stationary battery thermal management; F-gas/ODS policy and Montreal Protocol processes; EU-wide survey design and execution; data analysis and policy option assessment; technical writing and stakeholder facilitation.
  • Plan robust confidentiality protocols for handling commercially sensitive market data (pricing, lead times).
  • Design stakeholder engagement tools (questionnaires, interview guides) that ensure balanced coverage and good geographic representativeness across EU regions.
  • Map deliverable schedule to the Commission’s statutory reporting deadlines (1 July 2027 and 1 July 2028) and DG CLIMA’s stakeholder processes.
  • Ensure rapid-response capacity for Task 5 to meet the 12-hour turnaround for technical clarifications during negotiations.
  • Include clear quality control procedures for technical accuracy, language quality, and business continuity coverage.

Official Documents and Links

Concise Categorisation Answers

Eligible Applicant Types:Consultancies, SMEs, large enterprises, universities, research institutes, nonprofits and NGOs with relevant expertise, joint ventures/consortia, and other economic operators capable of delivering research consultancy services and meeting selection criteria.

Funding Type:Procurement service contract (paid services), not a grant.

Consortium Requirement:Consortium optional. Single tenderers or joint tenders are admissible; subcontracting is permitted.

Beneficiary Scope (Geographic Eligibility):EU, international organisations, and entities from GPA countries and third countries with applicable agreements, provided no EU restrictive measures apply.

Target Sector:Climate and environment policy; energy and grid infrastructure; refrigeration/air conditioning/heat pumps; transport HVAC; health sector inhalation devices; EV and stationary battery cooling; international environmental negotiations.

Mentioned Countries:Belgium; Rwanda; region: European Union.

Project Stage:Policy analysis, monitoring, assessment, reporting, and outreach (implementation support).

Funding Amount:Approximately €350,000 total for the contract over up to 36 months.

Application Type:Open call for tenders via eSubmission on the EU Funding & Tenders Portal.

Nature of Support:Money (payments against deliverables under the contract).

Application Stages:1 stage (submission, opening, evaluation, award).

Success Rates:Not stated.

Co-funding Requirement:No. The contractor offers a firm price; costs are covered within the contract amount. Reimbursement of expenses is not foreseen.

Summary

This open service contract from the European Commission’s DG CLIMA will select a contractor to deliver rigorous technical analyses, market monitoring, and stakeholder engagement to support the EU’s strengthened F-gas regime and obligations under the Ozone Regulation and the Montreal Protocol. The work spans six tasks: (1) annual monitoring of the switchgear sector as SF6-free technologies scale under new prohibitions; (2) an assessment of alternatives in mobile refrigeration and air-conditioning (mRACHP) using robust criteria to inform policy; (3) an assessment of impacts on the health sector, with a focus on MDI availability and other medical uses; (4) an assessment of impacts on cooling systems used with batteries in EVs and stationary storage; (5) technical support for international negotiations under the Montreal Protocol with rapid-response capability; and (6) production of outreach materials, organisation of workshops in Brussels, and participation in selected international events. The contractor must propose an EU-wide methodology for data gathering and balanced consultations, detailed quality assurance, and a team with demonstrable F-gas/ODS policy and sectoral expertise. The contract is valued at approximately €350,000 over up to 36 months, paid against accepted deliverables, with award based on best price-quality ratio following defined quality criteria and thresholds. Submission is via the EU Funding & Tenders Portal’s eSubmission system by the stated deadline; the opportunity is open internationally under the EU Treaties, GPA, and applicable agreements, provided entities are not under EU restrictive measures. Tenderers should pay particular attention to selection thresholds (turnover, prior F-gas project experience with minimum values, EU-level track record, and qualified team), data confidentiality, IP and data protection requirements, and the tight alignment of deliverable schedules with the Commission’s statutory reporting dates. For full details and templates, consult the official portal and the tender specifications 1.

Footnotes

  1. 1Complete documentation, templates, and submission access are available on the EU Funding & Tenders Portal: opportunity page Funding & Tenders Portal, Tender Specifications PDF, Draft Contract PDF, Invitation Letter PDF, Annex 2 Declaration on Honour DOCX, and Annex 6 Financial Offer Form DOCX.

Short Summary

Impact

Provide evidence-based technical analysis, market monitoring and outreach to support implementation of the revised F-gas and Ozone Regulations and to inform the EU's positions and compliance under the Montreal Protocol, ensuring safe, timely phase-down of high-GWP fluorinated gases across targeted sectors.

Applicant

A multidisciplinary team with demonstrated experience in F-gas/ODS policy analysis, sectoral technical expertise (switchgear, RACHP, automotive HVAC, battery thermal management, healthcare devices), EU-level project delivery, stakeholder consultation and rapid negotiation support capabilities.

Developments

Applied policy analysis, market assessments and sectoral reports focused on SF6-free switchgear, alternatives for mobile refrigeration and air-conditioning (mRACHP), impacts on metered dose inhalers and other health uses, and cooling systems for batteries, plus negotiation briefings and outreach materials.

Applicant Type

Consultancies, research organisations, universities or large/small enterprises with relevant technical and policy expertise in climate/environmental regulation and sectoral engineering (SMEs and large corporations are relevant).

Consortium

Single tenderers or joint tenders are allowed; consortia are optional but permitted (if joint, one group leader must be appointed).

Funding Amount

Estimated total contract value €350,000 (ceiling for one contract covering up to 36 months).

Countries

European Union (primary); contracting authority located in Belgium (Brussels); participation also open to eligible third countries under GPA or specific agreements and to international organisations for negotiation support.

Industry

Climate and environmental policy implementation targeting the F-gas Regulation, Ozone Regulation and Montreal Protocol (ozone-depleting substances and HFC phase-down).

Additional Web Data

Opportunity Overview

This is an open procedure call for tenders (EC-CLIMA/2026/OP/0009) launched by the European Commission, DG CLIMA - Climate Action, for research consultancy services (CPV 73210000). The tender seeks technical support and analysis to implement the F-gas Regulation (EU 2024/573), Ozone Regulation and Montreal Protocol, focusing on specific sectors including switchgear, mobile equipment, health sector, cooling equipment for batteries, and international obligations under the Montreal Protocol.

TED reference:45/2026 153383-2026. TED publication date: 05/03/2026. Estimated total value: €350000. Nature: services. Maximum duration: 36 months. Award method: best price-quality ratio. No framework agreement or lots.

Primary URL:EU Funding & Tenders Portal

Key Deadlines

  • Questions deadline: 31/03/2026 23:59 Europe/Brussels
  • Tender submission deadline: 13/04/2026 16:00 Europe/Brussels
  • Public opening: 14/04/2026 10:15 Europe/Brussels

Scope of Work

The contract involves six tasks:(1) Periodic reports on F-gas impact on switchgear sector (2026-2028), including market monitoring via stakeholder consultations; (2) Report on alternatives in mobile refrigeration/AC; (3) Impact assessment on health sector (e.g., metered dose inhalers); (4) Impact on cooling equipment for batteries; (5) Support for Montreal Protocol negotiations (briefings, interventions); (6) Outreach activities (workshops, international meetings, dissemination materials).

Key Deliverables

  • Task 1: 3 briefing papers (15-20 pages) and 2 presentations (Oct 2026, 2027, 2028)
  • Task 2: Interim/final reports on mRACHP alternatives (Dec 2026-Mar 2027)
  • Task 3: Interim/final reports on health sector (Dec 2027-Mar 2028)
  • Task 4: Interim/final reports on battery cooling (Dec 2027-Mar 2028)
  • Task 5: 10+ briefing notes, email support
  • Task 6: 10+ info docs, workshop support (up to 3), intl meeting participation (up to 3), dissemination materials

All deliverables in electronic form (Word/PDF/PPT). Work at contractor's premises, with regular coordination via meetings/teleconferences. DG CLIMA provides data; contractor ensures confidentiality.

Eligibility and Who Can Apply

Open to natural/legal persons within EU Treaties scope, international organisations, and third-country entities under GPA or specific agreements. Must register in Participant Register for PIC. No restrictive measures. Joint tenders allowed (group leader appointed). Subcontracting permitted with prior approval for >20% or capacity reliance.

Selection Criteria (Consolidated Assessment)

  • Economic/financial: Average turnover last 2 years >€100000 (profit/loss accounts)
  • Technical T1: 1 similar F-gas project (last 5 years, min €200000 value)
  • T2: 3 EU-level projects (last 6 years)
  • T3: Team - 1 Project Manager (3+ yrs exp), 2 F-gas experts (degree + 3+ yrs exp)

Evidence required with tender. Exclusion criteria apply (bankruptcy, fraud, etc.); Declaration on Honour mandatory.

Evaluation and Award

Best price-quality ratio. Quality (100 pts, min 70 total:35/70 methodology, 10/20 organisation, 5/10 quality control). Price: total tender price. Technical thresholds per sub-criterion.

Submission Requirements

  1. 1Electronic via eSubmission (Funding & Tenders Portal)
  2. 2Documents: Declaration on Honour, legal capacity proof, financials, project refs/CVs, technical/financial tenders (Annex 6 form)
  3. 3Signatures: QES preferred
  4. 4Max 200 attachments (<50MB each)

Tenders in any official EU language. Validity:6 months. Variants not allowed.

Payments

  • 1st interim (30%): After deliverable 2C (mRACHP final)
  • 2nd interim (30%): After deliverable 3C (health final)
  • Balance (40%): After final report + pre-existing rights list
  • 60-day payment from invoice approval

Contract Conditions

DurationMax 36 months
IP RightsEU owns results; pre-existing licensed royalty-free
LiabilityContractor up to 3x contract value (unlimited for gross negligence)
TerminationFor convenience (3 months notice); other grounds per standard clauses
Governing LawEU law + Belgian law; Brussels courts

Security requirements apply. No pre-financing/performance guarantee. Price revision via HICP index from year 2.

Background Context

Supports revised F-gas Regulation (phasing down HFCs 95% by 2030, zero by 2050), Ozone Regulation, Montreal Protocol/Kigali Amendment. Focuses on sectors with new prohibitions (e.g., SF6 in switchgear 2026-2032). Builds on 2025 Consultation Forum.

Key Documents:Invitation letter, Tender Specs, Draft Contract, Annex 2 (Declaration), Annex 6 (Financial Form) available on portal.

Footnotes

  1. 1All details from official EU Funding & Tenders Portal and TED notice. Dates in Europe/Brussels timezone.

Update Log

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Documents

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