Provision of portable devices to measure sulphur content in marine fuels to SAFEMED beneficiaries

EMSA tender EMSA/2026/OP/0014 seeks a supplier under a Framework Supply Contract to provide portable EDXRF sulphur analysers and associated services including delivery, calibration, training, warranty and insurance to SAFEMED beneficiary maritime administrations. The estimated total value is €350,000 excluding VAT, the framework duration is up to 48 months, the tender deadline is 26 May 2026 16:00 Europe/Lisbon and deliveries under Order Forms must be completed by 31 March 2028. Evaluation will apply a best price quality ratio (60% quality, 40% price) and minimum technical requirements include compliance with ASTM D4294 or ISO 8754, portability up to 10 kg, minimum 6 hour battery runtime and analysis time up to 300 seconds, while selection criteria require a minimum yearly turnover of €100,000 and at least five years of relevant experience.

What it funds

Supply of portable energy dispersive X-ray fluorescence (EDXRF) analysers and related services (transport, calibration data, certificates, warranty, up to eight half-day online trainings) to Maritime Administrations of SAFEMED beneficiary countries for preliminary verification of sulphur content in marine fuels under MARPOL Annex VI Regulation 14.

Who can apply

Open procedure for economic operators established in EU Member States and listed neighbouring countries (Albania, North Macedonia, Iceland, Liechtenstein, Montenegro, Norway, Kosovo, Serbia, Bosnia and Herzegovina and potentially Georgia, Moldova and Ukraine) and international organisations; joint tenders and subcontracting allowed under the tender rules. Submission is electronic via the EU Funding & Tenders portal.

Key financials and contract

Estimated total value:€350,000 (maximum budget for the framework contract, excluding VAT) ¹

Framework supply contract, maximum duration 48 months. Award by best price-quality ratio; framework without reopening of competition.

Deadlines and process

1. 1Tender submission deadline: 26 May 2026, 16:00 (Lisbon time)
2. 2Public opening: 28 May 2026, 10:00 (Lisbon time)

Minimum technical requirements (high level)

Analysers must use EDXRF compliant with ASTM D4294 or ISO 8754 (or equivalent), be handheld (≤10 kg), battery runtime ≥6 hours, analysis time ≤300 seconds, include calibration data and certificate, user guides and maintenance schedule; warranty minimum 2 years.

How tenders are evaluated

Award based on weighted criteria:price 40% and four quality criteria (weightings: analyser weight 20%, battery runtime 20%, additional warranty years 10%, quality of training/maintenance package 10%). Minimum quality thresholds apply; overall score threshold 60%.

Submit electronically via the Funding & Tenders Opportunities portal (e-Submission). Tender documentation (Invitation, Tender Specifications, draft Framework Contract and Order Form) is published on the opportunity page Opportunity page ¹

Footnotes

1. 1Tender documents and submission instructions are available on the EU Funding & Tenders portal opportunity page: EMSA tender EMSA/2026/OP/0014.

Opportunity summary

Procurement published by the European Maritime Safety Agency (EMSA) to conclude a Framework Contract for Supplies for provision, delivery, training and after-sales arrangements of portable analysers using energy dispersive X-ray fluorescence (EDXRF) spectrometry to measure sulphur content in marine fuels. The devices and related services are intended for Maritime Administrations (MARADs) of SAFEMED beneficiary countries that have ratified MARPOL Annex VI to enable Port State, Sulphur and Flag State inspectors to perform preliminary fuel quality verifications on board national and foreign vessels.

Tender reference and publication:EMSA/2026/OP/0014. TED publication date 26 March 2026. TED reference 60/2026 210427-2026.

Deadlines and key dates:Deadline for receipt of tenders: 26 May 2026 at 16:00 Lisbon time. Public opening of tenders: 28 May 2026 at 10:00 Europe/Lisbon. Contract estimated signature: November 2026. Last date for replies to submitted questions: EMSA not bound to reply to questions after 18 May 2026 23:59 Europe/Lisbon.

Estimated budget and contract type:Estimated total value: €350,000 excluding VAT. Nature of the contract: supplies. Procedure type: open procedure leading to a Framework Contract for Supplies (single supplier framework contract). Maximum contract duration: 48 months. Award method: best price-quality ratio. Framework agreement without reopening of competition; EMSA may place Orders (Order Forms) during its duration.

Detailed description of supplies and services required

EMSA requires portable analysers to measure sulphur content in marine fuels using the energy dispersive X-ray fluorescence (EDXRF) spectrometry method. Devices must conform to the up-to-date versions (or equivalent) of ASTM D4294 and ISO 8754 for EDXRF sulphur analysis. Tenderers must demonstrate compliance through a technical document detailing how the proposed analyser meets the parameters of those standards.

1. 1Minimum technical equipment to be supplied with each analyser: graphical user interface; rechargeable lithium battery(ies) and external battery recharging unit; USB port for data transfer (via USB flash drive); provision of calibration data on CD/USB or other electronic support; certificate of calibration; quick start guide and detailed user manual; standard deviation table; maintenance schedule.
2. 2Environmental and operational requirements: working temperature range 5 °C to 40 °C.
3. 3Physical and performance limits: analyser must be portable and operable one-handed and weigh no more than 10 kg (lighter weights score higher under award criteria); minimum average battery run time of 6 hours (longer run times receive higher evaluation scores); analysis time not exceeding 300 seconds.
4. 4Warranty and maintenance: minimum warranty 2 years. Tenderers must describe warranty arrangements, maintenance and repair procedures for warranty and post-warranty periods; additional warranty years are evaluated positively.
5. 5Training and documentation: contractors must provide a half-day online training session per SAFEMED beneficiary delivery (up to eight sessions during the Framework Contract), delivered within one week after delivery at each location; training agenda with scope and learning objectives is required; provide a video tutorial covering proper usage; supply both electronic and paper operational manuals. Training quality and post-warranty maintenance conditions are part of evaluation.
6. 6Delivery and logistics: contractor is responsible for packaging, transport, temporary storage if required, customs/tax compliance, insurance during all movements and delivery integrity. The contractor must deliver to the exact receiving authority/location indicated in each Order Form. Deliveries must be accompanied by a consignment note in duplicate signed by the contractor/carrier and the recipient. EMSA or its representative may attend delivery.
7. 7Insurance: the contractor shall take out full-risk insurance covering damage, loss or theft during loading/unloading, transport, storage and handling from collection to delivery at the SAFEMED beneficiary.

Standards, tests and evidence required

Mandatory standards:ASTM D4294 (Sulphur in Petroleum and Petroleum Products by EDXRF Spectrometry) and ISO 8754 (Determination of Sulphur Content by EDXRF) in their latest versions or equivalents. Tenderers must submit a technical compliance document (study or analyses) demonstrating that the analyser meets the parameters required by these standards, and provide calibration certificates and calibration data. Evidence of fielded deployments or projects and client references for similar analysers and services are required for selection criteria.

Contract execution and delivery schedule

The Framework Contract will cover purchases placed by EMSA via Order Forms. Order Forms will specify the number of analysers, delivery date and location. Each Order Form must be signed by the contractor and returned within seven working days. Delivery deadline for supplies included under any Order Form must not exceed 4 months from the Order Form signature and, in any case, all deliveries must be completed no later than 31 March 2028. After delivery and on-line training and subject to EMSA issuing a certificate of conformity, EMSA will pay the contractor’s invoice within 30 days.

Analysis of regulatory context:Devices must enable verification of compliance with Regulation 14 of MARPOL Annex VI (sulphur content limits: 0.50% m/m globally; 0.10% m/m in ECAs). The Mediterranean Sea is an Emission Control Area for sulphur oxides, underlining SAFEMED beneficiary enforcement needs.

Who can apply and selection / eligibility rules

The procurement is open to economic operators established in EU Member States and to economic operators from specified third countries. Tenderers must fulfil exclusion and selection criteria and submit all documentary evidence requested via the e-Submission portal.

1. 1Eligible jurisdictions: EU Member States plus Albania, Republic of North Macedonia, Iceland, Liechtenstein, Montenegro, Norway, Kosovo, Serbia and Bosnia and Herzegovina; and potentially Georgia, Moldova and Ukraine as listed in the tender documents.
2. 2Eligible applicant types: companies (manufacturers, distributors or authorised resellers), consortia / joint tenders, public sector entities and international organisations. Subcontracting is permitted subject to rules and prior identification of key subcontractors where applicable.
3. 3Specific exclusion criteria: tenderers (and subcontractors / relied-on entities) must not be in exclusion situations described in the Declaration of Honour and must not be subject to EU restrictive measures (sanctions) during performance.

Eligibility and selection criteria (detailed)

Tenderers must provide the documentation listed in the Tenderer Checklist and meet legal, financial and technical capacity thresholds.

1. 1Legal/regulatory capacity: complete the Legal Entities and Bank Accounts Form and Declaration of Honour. Ensure no restrictive EU measures apply.
2. 2Economic and financial capacity: minimum yearly turnover of €100,000 for the last three years; submit the Simplified Financial Statement and supporting accounts or equivalent evidence specific to organisation type.
3. 3Technical and professional capacity: minimum five years experience in provision/production/assembly/maintenance of portable devices to measure sulphur content in marine fuels; provide at least one or more project references from the last five years including client names, dates and deliverable descriptions and acceptance evidence.

Award criteria and scoring

Award is based on a quality-plus-price methodology. Quality criteria are weighted and combined with price to determine the best price-quality ratio.

Tenders are scored 0–10 (half points allowed) for each quality criterion. Overall quality score Q is a weighted sum of criterion scores. Price score is proportional to lowest price. Minimum thresholds: each Q1–Q4 must reach at least 50% individually to be considered; total combined score S must reach at least 60% to be considered for award. Only tenders under the maximum budget (€350,000) are admissible.

Price formatting and what price must include

Tenderers must quote a fixed, non-revisable unit price in EUR per analyser, all-inclusive (device, calibration, packaging, transportation to final SAFEMED beneficiary location, customs/tax, insurance, warranty obligations, up to 8 half-day online training sessions, documentation and any other costs). VAT must be shown separately. EMSA is exempt from taxes and duties; tenderers must not include such duties in base price. Prices remain fixed for the duration of the Framework Contract.

Submission method and required documents

Submissions are electronic only via the Funding & Tenders e-Submission application. A EU Login account and organisation PIC are required. Upload all requested documents in e-Submission in the prescribed forms and templates available on EMSA procurement pages. Tenders must include signed cover letter, Legal Entities and Bank Accounts Form, Declaration of Honour, Tenderer Checklist, Simplified Financial Statement and evidence for technical capacity and the financial/technical templates referenced in the procurement documents. Use the Tenderer (Candidate) Checklist to ensure completeness.

Templates and application forms:Required templates are provided on the EMSA procurement page and include: Invitation to Tender, Tender Specifications (Annex I), Draft Framework Supply Contract (I.05), Order Form template (Annex III), Tenderer (Candidate) Checklist, Legal Entities and Bank Accounts Form, Authorised Signatory Form, Simplified Financial Statement, List of identified subcontractors, Commitment letter templates for subcontractors and entities relied upon, Agreement/Power of Attorney for joint tenders. Tenderers must fill and upload these templates via e-Submission. See the Tenderer Checklist for exact list of attachments to include in the submission.

Procurement procedure and stages

1. 1Single-stage open procedure: submit full tender by the deadline via e-Submission.
2. 2Administrative compliance and exclusion checks by EMSA, including Declaration of Honour verification and potential requests for documentary evidence.
3. 3Selection checks on legal, financial and technical capacity (turnover, experience, references).
4. 4Technical and award evaluation by scoring quality criteria and price to determine best price-quality ratio.
5. 5Contract award decision and signature of Framework Contract with the successful tenderer (group leader in case of joint bid).
6. 6Ordering phase: EMSA issues Order Forms under the Framework Contract. Contractor must sign Order Forms within seven working days and then deliver per the Order Form schedule.

Number of application stages:1 main submission stage for the tender; subsequent ordering stage(s) where individual Order Forms are issued under the signed Framework Contract. EMSA may request additional documentary evidence and clarifications after submission but before award. No re-opening of competition under this FWC.

Evaluation, opening and public attendance

Electronic tenders will be opened publicly (remote or at EMSA premises) on the stated opening date. Representatives of tenderers may attend opening in person after prior notification to EMSA and presentation of e-Submission receipt. Opening Committee will indicate tenderers' names and admissibility status; prices are not disclosed except under lowest-price procedures. EMSA reserves the right to cancel the award procedure before signature without compensation to tenderers.

Geographic and beneficiary scope

Beneficiary countries of the SAFEMED Project (SAFEMED BCs):Algeria, Egypt, Jordan, Israel, Libya, Lebanon, Morocco, Palestine and Tunisia. Additional beneficiary countries may be added upon European Commission request. Tender participation allowed from EU Member States plus the listed non-EU countries (see eligibility list). Deliveries to be performed in the concrete locations within SAFEMED BCs specified in each Order Form.

Risk allocation and contract terms

Key commercial conditions are set out in the Draft Framework Supply Contract (I.05). EMSA is exempt from taxes and duties. Contractor bears risk and responsibility for transport, packaging, insurance, customs and delivery integrity until handover. Certificate of conformity must be issued by EMSA (or its representative) within one month of delivery acceptance; payment is due within 30 days after receipt of a conforming invoice and certificate of conformity. Contract includes provisions on liability, confidentiality, data protection, audits and termination. The FWC allows EMSA to use a negotiated procedure to procure follow-on/repeat services up to 50% of initial contract value within three years after signature (special negotiated procedure under Financial Regulation).

Practical information and support

All submissions must be made via the EU Funding & Tenders Portal e-Submission. A EU Login account and PIC are required. Technical e-Submission guidance, system requirements, and procurement documentation (Invitation to Tender, Tender Specifications, Draft Framework Contract, Order Form template and Tenderer Checklist) are available on the F&T Portal and EMSA procurement web pages. Questions must be submitted via the portal 'Questions & answers' tab; EMSA is not bound to respond to questions submitted less than six working days before the submission deadline. e-Submission accepts attachments up to 50 MB per file and up to 200 files per tender submission; follow file naming and technical instructions in e-Submission guidelines.

Where to apply:Submit via the EU Funding & Tenders Portal e-Submission application: Funding & Tenders Portal EMSA Procurement Tender documents and Order Form template FWC Order Form spreadsheet Invitation to tender Tender specifications Draft Framework Supply Contract Tenderer checklist FN:1

Answers to structured categorisation questions

Eligible Applicant Types

Eligible applicant types include:private companies (manufacturers, distributors, authorised resellers of EDXRF analysers), SMEs and large enterprises, consortia / joint tenders (groups of economic operators), public sector entities and international organisations. Non-profit bodies or research institutes could tender if they meet selection criteria and commercial/financial requirements. Subcontractors are permitted and must be identified when they meet the noted thresholds (above 20% of contract or relied upon for selection criteria). Individuals are not relevant primary contractors for this supply contract, except as personnel within a company. The tender documentation explicitly allows international organisations to participate.

Funding Type

This is a public procurement contract for supplies (procurement of goods and related services) — not a grant, loan or equity instrument. Financial instrument: payment for supplies under a Framework Supply Contract. Funding is EMSA budgeted procurement (supplies contract).

Consortium Requirement

Single contractor/FWC award is intended (single Framework Contract). Joint tenders are permitted (group with a group leader) and, if used, group members are jointly and severally liable. Subcontracting allowed subject to prior identification and compliance rules. Therefore the procedure accepts single tenderers or consortia; a consortium is not mandatory.

Beneficiary Scope (Geographic Eligibility)

Applicants established in EU Member States and the following non-EU countries are eligible to submit tenders: Albania, Republic of North Macedonia, Iceland, Liechtenstein, Montenegro, Norway, Kosovo, Serbia and Bosnia and Herzegovina. The tender documents also list Georgia, Moldova and Ukraine in the eligibility clause. Deliveries are to SAFEMED beneficiary countries: Algeria, Egypt, Jordan, Israel, Libya, Lebanon, Morocco, Palestine and Tunisia. Additional beneficiaries may be added by the European Commission.

Target Sector

Sector:maritime safety and environmental monitoring. Technical sector: measuring and control equipment, specifically portable fuel analyser instruments using EDXRF spectrometry for sulphur analysis in petroleum/marine fuels. Cross-cutting: environment, transport (shipping), compliance and enforcement technology.

Mentioned Countries

SAFEMED beneficiary countries explicitly mentioned:Algeria, Egypt, Jordan, Israel, Libya, Lebanon, Morocco, Palestine and Tunisia. Eligible tenderer countries explicitly mentioned: EU Member States plus Albania, Republic of North Macedonia, Iceland, Liechtenstein, Montenegro, Norway, Kosovo, Serbia and Bosnia and Herzegovina; Georgia, Moldova and Ukraine are also bracketed as additional eligible countries in the Invitation to Tender.

Project Stage

Expected project maturity:procurement for operational deployment and enforcement. Stage: demonstration/operational deployment and implementation (not research). Devices must be production-ready and supplied with calibration, training and maintenance for field use.

Funding Amount

Maximum total estimated budget for the Framework Contract:€350,000 excluding VAT. Tenderers must not exceed this amount; non-compliant bids will be rejected.

Application Type

Application method:open call for tenders. Submission method: electronic submission only via the EU Funding & Tenders Portal e-Submission. No paper or email submissions will be accepted.

Nature of Support

Beneficiaries (EMSA via SAFEMED MARADs) will receive goods (portable analysers) and associated services (delivery, training, calibration, warranty and maintenance). This is monetary procurement in exchange for supplies; the contracting authority pays the contractor for the delivered goods and services. Support nature: money in return for supplies and related services (procurement payments).

Application Stages

Number of stages:1 principal competitive tender submission stage (full technical and financial offer). Post-evaluation steps include submission of requested documentary evidence (if EMSA asks) and signature of Framework Contract with the winning tenderer. After signature, the ordering phase is staged per Order Form(s). So overall: 1 main tender stage, then ordering (multiple sub-stages for each Order Form).

Success Rates

Success rate is not stated in the procurement notice and depends on number of tenders and their compliance. EMSA applies admissibility, exclusion, selection and award filters (minimum scores thresholds: at least 50% on each quality criterion and at least 60% overall score S to be considered for award), which effectively reduces the number of eligible offers considered. No historical success rate is provided.

Co-funding Requirement

No co-funding from applicants is required; this is a procurement for supplies paid by EMSA. Tenderers must propose fixed prices and cover their own costs of tender preparation. Contractors are required to finance their operations and deliver the supplies; EMSA pays upon conformity and invoicing under contract terms.

Templates: structure and guidance for application forms

The procurement documents include standard templates and forms which must be completed and uploaded via e-Submission. Key forms and structure to prepare:

1. 1Signed cover letter including name and position of authorised signatory, proof of authorisation, bank account for payments and contact email. Attach Authorised Signatory Form.
2. 2Legal Entities and Bank Accounts Form completed and signed for the tenderer and each group member (if applicable).
3. 3Declaration of Honour signed to confirm non-exclusion and no restrictive measures.
4. 4Tenderer (Candidate) Checklist completed and signed.
5. 5Simplified Financial Statement and supporting financial documents for the last three years (profit & loss and balance sheet for for-profit organisations, or equivalent for other entity types) demonstrating annual turnover ≥ €100,000.
6. 6Evidence for technical capacity: list of relevant projects in the last five years for provision/production/assembly/maintenance of portable sulphur analysers, with client names, dates, description and supporting reference letters or acceptance protocols.
7. 7List of identified subcontractors (if applicable) and Commitment letters from identified subcontractors or entities whose capacities are relied upon, using EMSA templates.
8. 8Agreement/Power of Attorney (joint tender) where a joint tender is submitted, signed by all members and appointing a group leader.
9. 9Technical proposal: detailed technical compliance document demonstrating conformity to ASTM D4294 and ISO 8754 (or equivalents), detailed specification sheets for the analyser(s), calibration and certification evidence, maintenance schedule, battery performance, weight, analysis time, documentation list, packaging and transport plan, insurance arrangements.
10. 10Training proposal: half-day online training agenda per delivery, description of training methods, scope and learning objectives, and description/link to video tutorial to be supplied.
11. 11Warranty and post-warranty maintenance plan: minimum two-year warranty and a description of maintenance/repair arrangements during warranty and post-warranty periods.
12. 12Financial offer: fixed unit price in EUR per analyser (all-inclusive as defined) and statement that prices are fixed and remain valid for duration of contract. Show VAT amount separately.

All templates referenced in the tender specifications (Invitation to Tender, Tender Specifications, Draft Framework Contract, Order Form template, Commitment letter templates, Legal and Financial templates) must be used where required and can be downloaded from EMSA procurement pages on the Funding & Tenders Portal.

Compliance, data protection and contractual obligations

Tenderers must comply with all contractual obligations in the Draft Framework Contract including: confidentiality, liability, insurance, data protection (Regulation (EU) 2018/1725 obligations for EMSA data; contractor must ensure personal data processing is limited to EU/EEA and maintained in EU/EEA data centres unless explicitly authorised), audit and checks (audits may be carried out during contract and up to five years after payment of the balance), and early detection and exclusion checks (EDES).

Procurement contact and Q&A:Questions must be submitted in writing via the F&T Portal Questions & Answers tab for the tender. EMSA may publish answers to questions on the portal. EMSA is not bound to reply to questions submitted less than six working days before submission deadline. For attending the public opening, send a request at least five calendar days before opening to EMSA2026OP0014@emsa.europa.eu with details of attendees and submission receipt.

Summary: What is this opportunity about and how to approach it

This EMSA tender seeks a supplier to provide portable EDXRF-based analysers for measuring sulphur content in marine fuels, together with calibration, certification, transport to SAFEMED beneficiary locations, online training, warranty and post-warranty maintenance. The procurement will result in a single-supplier Framework Supply Contract (maximum value €350,000) under which EMSA will place specific Orders for delivery to SAFEMED beneficiary Maritime Administrations that have ratified MARPOL Annex VI. The procurement focuses on operational readiness: devices must be production-ready, certified to the relevant standards (ASTM D4294 and ISO 8754 or equivalent), portable, battery-powered with long run-time and fast analysis times, and supplied with the required documentation and training. Evaluation is by best price-quality ratio with explicit quality sub-criteria (weight, battery runtime, warranty extension, training/post-warranty arrangements) and a significant price weighting. Tenderers must meet selection criteria for legal, economic/financial and technical capacity, complete the required EMSA templates and submit electronically via the EU Funding & Tenders e-Submission portal by the deadline. Successful tenderer will sign the Framework Contract and then fulfil Order Forms with deliveries and associated services up to March 31, 2028. For application, use EMSA-provided templates, demonstrate compliance with ASTM/ISO EDXRF standards in technical documentation, provide references for comparable projects, propose competitive per-unit all-inclusive pricing and describe warranty and maintenance offerings and training agendas in detail. Ensure full compliance with data protection, insurance, transport and customs arrangements and be ready to supply documentary evidence for Declaration of Honour and selection items if requested.

Footnotes

1. 1Main portal and e-Submission guidance: EU Funding & Tenders Portal home page. Access to specific procurement documents and e-Submission is via the Funding & Tenders Portal: ec.europa.eu

Opportunity Overview

This is an open procedure call for tenders issued by the European Maritime Safety Agency (EMSA) for a Framework Supply Contract to provide portable analysers for measuring sulphur content in marine fuels. The devices will be supplied to Maritime Administrations (MARADs) of SAFEMED beneficiary countries that have ratified MARPOL Annex VI, enabling Port State, Sulphur, and Flag State inspectors to perform preliminary fuel quality verifications on vessels. SAFEMED beneficiaries include Algeria, Egypt, Jordan, Israel, Libya, Lebanon, Morocco, Palestine, and Tunisia, with potential additions.

The tender supports enforcement of MARPOL Annex VI Regulation 14, limiting sulphur content to 0.50% m/m globally and 0.10% m/m in Emission Control Areas like the Mediterranean Sea. TED reference: 60/2026 210427-2026. CPV: 38424000 - Measuring and control equipment. Nature: Supplies.

Key Dates and Timetable

• TED Publication: 26/03/2026
• Questions Deadline: 18/05/2026 23:59 Europe/Lisbon
• Tender Deadline: 26/05/2026 16:00 Europe/Lisbon
• Public Opening: 28/05/2026 10:00 Europe/Lisbon
• Estimated Contract Signature: November 2026
• FWC Duration: 48 months
• Max Delivery per Order Form: 4 months from signature, not later than 31/03/2028

Financial Details

Estimated Total Value:€350,000 excluding VAT. EMSA exempt from VAT per Protocol on Privileges and Immunities; Portuguese VAT-registered contractors must show VAT separately on invoices.

Pricing:Fixed, non-revisable unit price in EUR for 1 analyser including all services: transportation, delivery, customs/taxes, packaging, warranty, insurance, technical documentation, up to 8 half-day online trainings. Quote per unit; FWC signature does not commit purchases.

Payments:Balance payment within 30 days of invoice receipt after certificate of conformity, signed consignment note, and training report. Invoices via e-PRIOR.

Eligibility and Who Can Apply

Open to EU Member States economic operators and eligible third countries:Albania, North Macedonia, Iceland, Liechtenstein, Montenegro, Norway, Kosovo, Serbia, Bosnia and Herzegovina (potentially Georgia, Moldova, Ukraine). International organisations eligible. No EU restrictive measures. Joint tenders and subcontracting allowed with conditions.

Exclusion Criteria

• Declaration of Honour required; supporting documents on request (e.g., judicial records, tax certificates).
• No grave professional misconduct, conflicts of interest, or EU sanctions.

Selection Criteria

• Legal/Regulatory: Capacity to perform; no restrictive measures.
• Economic/Financial: Minimum yearly turnover €100,000 last 3 years (evidence: financial statements).
• Technical/Professional: Minimum 5 years experience in provision/production/assembly/maintenance of sulphur analysers (evidence: project references last 5 years).

Technical Specifications (Minimum Requirements for Analysers)

• EDXRF spectrometry compliant with ASTM D4294 and ISO 8754 (prove with technical document).
• Portable (one-hand carry, <=10 kg).
• Battery: Rechargeable Lithium, min 6 hours runtime.
• Analysis time: <=300 seconds.
• Temperature range: 5-40°C.
• Features: GUI, USB data transfer, calibration certificate/data, guides, maintenance schedule, standard deviation table.
• Warranty: Min 2 years with maintenance/repair details.
• Documentation: Electronic/paper manuals.
• Transportation: Contractor handles to SAFEMED locations; full risk insurance.
• Training: Half-day online per Order Form (max 8), agenda with objectives; video tutorial; post-warranty details.

Award Criteria (Best Price-Quality Ratio, 60% Quality / 40% Price)

Minimum 50% per quality criterion and 60% total score required. Framework without reopening competition.

Submission Requirements

1. 1Electronic via eSubmission on F&T Portal by deadline; EU Login required.
2. 2Signed cover letter + Authorised Signatory Form.
3. 3Legal Entities/Bank Accounts Form.
4. 4Declaration of Honour.
5. 5Financial/Technical evidence.
6. 6Price offer.
7. 7Subcontractor/Joint tender docs if applicable.
8. 8Tenderer Checklist.
9. 9Prefer English; 12-month validity.

Full documents:Invitation to Tender (B.01), Tender Specifications (B.02), Framework Contract (I.05), Order Form, Checklist (A.01). Available at EMSA Tender Details. Questions via F&T Q&A. EMSA Procurement page: EMSA Procurement.

Additional Applicant Considerations

• Single FWC; Orders via Order Forms (contractor signs within 7 days).
• No financial guarantees required.
• Comply with EMSA environmental policy.
• Data protection: GDPR/EU rules apply.
• Checks/audits up to 5 years post-payment.

Tenderers bear preparation costs. EMSA may cancel pre-signature. Outcome notifications via email.