MILOU - Monitoring Implementation of Legislation – Outcomes for Users

The European Union Drugs Agency (EUDA) invites tenders for the MILOU project to develop standardized methods and compile a comparative interactive overview of how use-related drug offences are implemented across 29 EUDA reporting countries. The contract is a direct service procurement with an estimated total value of €300,000 excluding VAT and a maximum duration of 24 months, structured in two 12-month phases. Submission is electronic only via the eSubmission system on the EU Funding and Tenders Portal with a tender receipt deadline of 1 June 2026 and a public opening on 2 June 2026. Eligible applicants must be established within the scope of the EU Treaties, demonstrate required financial and technical capacity, and comply with exclusion, selection and submission requirements set out in the procurement documents.

Tender (EUDA/2026/OP/0001)

Essentials

Procurement by the European Union Drugs Agency to design and test methods to collect comparable data on how EU member states implement drug control laws for use-related offences (possession, purchase, use, cultivation or production for personal consumption) and to compile an interactive overview of outcomes (punitive and rehabilitative responses).

Funding & value:Estimated maximum contract value €300,000; maximum duration 24 months; award by best price-quality ratio ¹.

1. 1Who can apply: any legal person or consortium established in the EU meeting exclusion and selection criteria (see tender documents); subcontracting permitted and entities on whose capacities tenderers rely must be identified.
2. 2What it funds: research and development consultancy services to map legislation and datasets, develop mixed-methods data collection (quantitative interrogation of existing datasets plus expert elicitation and a public survey module), pilot comparative analyses and produce standardised country overviews and dissemination materials.
3. 3Key deliverables: work plan and literature review; dataset mapping and gap analysis; templates/guidance for reporting; expert questionnaire and knowledge elicitation outputs; EWSD module proposal; standardised country overviews and dissemination package.

Submission:electronic only via EU Funding & Tenders Portal eSubmission. Tenderers must be registered in the Participant Register (PIC) and comply with the tender specifications, exclusion, selection and documentation requirements. EU Login two-factor authentication will be required for portal access.

Footnotes

1. 1Procurement documents, specifications, annexes and submission link are published on the Funding & Tenders Portal: F&T Portal - MILOU tender.

Opportunity summary

Contracting authority:European Union Drugs Agency (EUDA). Procedure type: Open procedure, electronic submission via the EU Funding & Tenders Portal (eSubmission). TED reference: 259760-2026. Estimated total contract value: €300,000. Maximum contract duration: 24 months. Submission deadlines published: 2026-06-01 00:00 Europe/Lisbon (deadline for receipt of tenders); public opening 2026-06-02 10:30 Europe/Lisbon. Award method: best price-quality ratio. Main CPV: 73200000 Research and development consultancy services.

Purpose, scope and objectives

Aim:develop and test repeatable, methodologically robust data collection methods and reporting to produce a European overview of how EU Member States implement drug control laws for use-related offences (unlawful possession, purchase, use, cultivation or production of controlled drugs for personal consumption). The methodology should be repeatable and scalable to other drug offences in future. The work will support Member States’ capacity to develop and evaluate evidence-based drug policies and will produce an interactive first overview of implementation across EUDA reporting countries.

Two main project objectives:A) Develop methods of relevant data collection for use-related drug law offences. B) Create and compile a first interactive overview of the implementation of drug laws for use-related offences in EUDA countries, in collaboration with EUDA.

1. 1Design and document quantitative and qualitative data collection methods suitable for robust between-country comparison.
2. 2Map and review relevant legislation, police/prosecutor/court procedures and guidance, and existing datasets per country for outcomes given to people for use-related offences.
3. 3Design and execute an expert questionnaire/elicitation process across countries and stakeholder groups (police, prosecutors, judges, treatment professionals, youth workers, civil society organisations of people who use drugs).
4. 4Design and test a module for the European Web Survey on Drugs (EWSD) to capture public perceptions of likely outcomes for standardised scenarios.
5. 5Deliver standardised country overviews for 29 EUDA countries, gap analyses, dissemination proposals and an interactive overview/dashboard accessible by EUDA.

Work packages, deliverables and timeline

The contract is structured into four work packages with specific deliverables and an indicative timetable spanning up to 24 months. The tender specifications provide an indicative payment schedule tied to milestones and deliverables.

1. 1WP1 Coordination: workplan, kick-off and closing meetings, rapid literature and grey literature review, medium/long-term service-oriented plan, coordination across WPs. Deliverables include workplan and closing conference.
2. 2WP2 Mapping: comprehensive legal review across countries, mapping of available national and sub-national datasets (police, prosecution, court, treatment demand indicators), identification of disaggregation variables and data gaps, special mapping for minors.
3. 3WP3 Methods: Part A interrogating and harmonising existing quantitative datasets, templates and guidance for repeatable reporting; Part B development and execution of mixed-methods new data sources including expert questionnaires and expert knowledge elicitation protocols, and a tested EWSD module.
4. 4WP4 Results and Overviews: produce standardised concise overviews per EUDA country (29 countries), gap analysis, data tables, raw/open data formats, proposals for dissemination formats, and an initial interactive dashboard concept.

Indicative milestone payments and timetable:Total estimated value €300,000. Contract duration 24 months. Deliverable and payment schedule is split across WPs with milestone payments identified in the tender specifications (example: first phase payment on agreed workplan and literature review deliverables, later payments aligned to WP3 and WP4 deliverables).

Who can apply and how

Submission must be electronic via eSubmission accessed through the EU Funding & Tenders Portal. All tenderers must be registered in the Participant Register and have a PIC. EU Login account with two-factor authentication will be required; users are advised to register 2FA methods in advance and follow EU Login instructions. Tender documents and annexes are published on the Portal in English; tenderers may submit tenders in any official EU language. Deadlines and Q&A are published on the Portal. Contracting authority contact: infoprocurement@euda.europa.eu.

Submission and procedural requirements

Electronic submission only. Tender validity:6 months. Deadline for questions: 22/05/2026 23:59 Europe/Lisbon. Deadline for receipt of tenders: 01/06/2026 00:00 Europe/Lisbon. Public opening: 02/06/2026 10:30 Europe/Lisbon. Tenderers should follow the eSubmission Quick Guide and system requirements. Attachments must meet size and format rules. The contracting authority is not bound to reply to questions submitted after the stated Q&A deadline.

Eligibility, selection and exclusion criteria

Geographic access:restricted to entities established within the EU/EEA scope acceptable under EUDA rules; tender documents clarify that economic operators established in third countries are not eligible in this procedure. Tenderers must declare non-exclusion under the Financial Regulation and provide the Declaration on Honour and supporting evidence where required. Selection criteria include legal/regulatory capacity, economic and financial capacity and technical/professional capacity; documentary evidence required as specified in Annexes.

1. 1Non-exclusion: Declaration on Honour (Annex 2) and supporting documents as requested.
2. 2Economic and financial criterion: average yearly turnover of last two financial years above €50,000 (consolidated assessment permitted). Evidence: profit and loss accounts and balance sheets or bank statements.
3. 3Technical and professional criteria: consolidated demonstration of multidisciplinary experience collecting and analysing multinational judicial decision-related quantitative and/or qualitative data. Minimum: two multinational projects (at least three countries) in last five years. Team: each core team member with minimum three years' experience in relevant multinational data collection and analysis; submit CVs and a brief team description.

Award criteria and evaluation

Award is on the best price-quality ratio. Evaluation uses price and quality with quality scored on two sub-criteria. Tenders must achieve at least 6/10 on each qualitative award criterion to be considered. Weighting of qualitative criteria: methodology for collection/analysis/reporting 65%; understanding of EUDA objectives/ tender rationale 35%. The financial score uses the standard cheapest-tender/price ratio formula. The contracting authority reserves the right to reject abnormally low tenders.

Contract model, legal and audit obligations

The contract is a direct service contract implemented under EU Financial Regulation rules. Draft service contract and annexes are published with the tender specifications. Key contractual features: payment terms (invoices and payment of balance within 60 days), ownership and licensing of results and pre-existing rights, confidentiality obligations, data protection requirements, checks and audits, liability and termination clauses. The Union acquires ownership of results created under the contract; pre-existing rights must be licensed to the Union on a royalty-free, non-exclusive, irrevocable basis unless otherwise agreed and must be documented on delivery. The contracting authority may carry out checks and audits and OLAF, Court of Auditors and EPPO rights are preserved. The contract contains provisions on security measures and use of electronic exchange systems.

Intellectual property and data:The Union acquires ownership of newly created results; pre-existing materials used must be declared and appropriate licences provided. Data should be provided in raw/open formats to allow EUDA reformatting and use. Processing of personal data by the contractor must comply with Regulation (EU) 2018/1725. The contractor must notify the contracting authority of any legally binding request for disclosure of personal data by a public authority.

Administrative and practical checklist for applicants

1. 1Register organisation in Participant Register and obtain PIC.
2. 2Create EU Login account and register two-factor authentication method(s) before submission; follow Portal guidance for 2FA setup.
3. 3Download invitation, tender specifications and all annexes from the Portal; subscribe to the call for notifications.
4. 4Prepare Declaration on Honour (Annex 2), selection evidence (financial statements, list of relevant projects, CVs and team description), Annex 1 list of required documents, Annex 4 subcontractor list and Annex 5.1/5.2 commitment letters as applicable, and Annex 3 joint tender power of attorney if applicable.
5. 5Prepare technical offer demonstrating methodology, team, past projects, detailed workplan and deliverables aligned to WPs and scoring criteria.
6. 6Prepare financial offer, price breakdown, and ensure total amount in eSubmission matches uploaded financial tender.
7. 7Submit exclusively through eSubmission before the deadline and keep copies of submission receipts and timestamps.

Categorisation answers and structured extraction

1. 1Eligible Applicant Types: university, research institute, consultancy and research consultancy organisations, SMEs, large enterprises and consortia composed of these; public bodies and NGOs may participate where permitted by procurement rules. The tender explicitly allows joint tenders and subcontracting and entities whose capacities are relied upon. Individuals may participate only in the context of employment by a legal entity or as consortium members where legally permitted.
2. 2Funding Type: procurement / service contract (tender). Nature of contract: services; estimated total value €300,000.
3. 3Consortium Requirement: other. A single tenderer or a consortium are both permitted. Joint tenders are allowed; if joint, group leader must be appointed and a power of attorney provided (Annex 3).
4. 4Beneficiary Scope (Geographic Eligibility): EUDA reporting countries — the 29 EUDA countries targeted for the study; applicants established in the European Union /Member States are eligible. The procurement documents state that economic operators established in third countries are not allowed in this procedure.
5. 5Target Sector: research and policy evaluation in the drugs policy and criminal justice / public health sector; cross-cutting sectors ICT for data collection/visualisation, social science research, criminal justice, public health, policy evaluation and data management.
6. 6Mentioned Countries: Portugal (EUDA headquarters, Praça Europa 1, Lisbon) and references to 29 EUDA reporting countries (not listed individually in tender text); geographic region primarily EU/EEA Member States. TED publication indicates Portugal as buyer location.
7. 7Project Stage: research, methods development, validation/pilot testing and demonstration leading to production of an interactive overview and reporting tools; emphasis on methodology design, piloting, and initial deployment and dissemination.
8. 8Funding Amount: estimated total value €300,000. Contract duration up to 24 months. Payments tied to deliverable milestones; indicative split across phases in tender specifications.
9. 9Application Type: open call for tenders (electronic) via eSubmission on the EU Funding & Tenders Portal. Public Q&A conducted through the Portal until the cut-off date specified. Submission exclusively electronic.
10. 10Nature of Support: money — this is a paid service contract with monetary payments to the successful contractor. Non-monetary technical support from EUDA (data availability, access to EUDA datasets and premises for meetings) will be provided.
11. 11Application Stages: 1 stage submission followed by evaluation and award; procedural stages include initial eligibility/exclusion checks, selection criteria verification and award evaluation. There is a public opening then evaluation and award — overall single-stage tender process.
12. 12Success Rates: not specified in documents. As a single-contract open tender with one award, success rate depends on number and quality of tenders received; historically open tenders of this type may have low single-digit to low double-digit success rates depending on competition. No quantitative success rate provided.
13. 13Co-funding Requirement: no co-funding requested. The contract value is set and the successful contractor will be paid from the contracting authority budget. No matching or co-financing is required in the tender specifications.

Application templates and structure guidance

The tender package includes mandatory templates and annexes. Applicants must follow these templates exactly where provided and supply required evidence. The key templates and their intended contents are summarised below; applicants must consult Annex 1 of the tender specifications for the full list of documents to include.

1. 1Invitation to Tender / Tender Specifications: follow structure and comply with minimum requirements and deliverables for Work Packages 1 to 4.
2. 2Declaration on Honour (Annex 2): complete declaration on exclusion and selection criteria; sign with QES or hand-sign and retain original.
3. 3Annex 1 - List of documents to be submitted with the tender: mandatory administrative, selection and technical documents. Ensure all items on Annex 1 are present in the uploaded submission package.
4. 4Technical Offer: structured proposal to include executive summary, methodological approach for each WP, workplan with timeline and milestones, staffing plan and CVs, project management and coordination arrangements, risk management, data management plan, ethics and confidentiality approaches, dissemination plan and sample data visualisation/dashboard mock-up. Address award criteria explicitly and include evidence for selection criteria.
5. 5Financial Offer: detailed budget and price breakdown, pricing per WP and deliverable, VAT statement, bank account information. Ensure the total amount in eSubmission equals the uploaded financial tender.
6. 6Annex 3 - Agreement / Power of Attorney: for joint tenders, signed by all group members designating the group leader and stating joint and several liability.
7. 7Annex 4 - List of identified subcontractors: identify subcontractors whose share exceeds 10% or on whose capacities tenderer relies to meet selection criteria.
8. 8Annex 5.1 and 5.2 - Commitment letters: commitment letters from identified subcontractors and from entities on whose capacities tenderer relies (if those are not subcontractors), signed by authorised representatives.
9. 9Annex 6 - Draft service contract: review and note contract terms; tender submission implies acceptance of contract terms; identify any clarifications sought within Q&A deadline.

Key technical and methodological requirements applicants should address

Proposals should demonstrate:robust methodology for harmonising diverse national datasets and justifying cross-country comparisons; protocol for expert knowledge elicitation (EKE) and sampling of 20–30 purposive experts per country; tested questionnaire and EWSD module; methods for automated data harvesting where feasible; templates and guidance for repeatable reporting and storage in EUDA digital ecosystem; open and reusable data outputs; attention to data protection and ethical safeguards when dealing with individual-level or sensitive judicial data.

1. 1Comprehensive legal mapping approach, capturing legislation, procedural rules, guidelines and any recent major reforms affecting dataset comparability.
2. 2Dataset mapping template capturing owner, access permissions, variables available, time series length, population coverage, disaggregation dimensions (drug, quantity, age, gender, recidivism), and measures of outcome size (fine amounts, sanction durations).
3. 3Method for harmonising heterogeneous administrative data and producing summary indicators and uncertainty measures to reflect variable data quality.
4. 4Design of expert elicitation protocols (clear scenarios, calibration, probability distributions, aggregation methods) and a plan to recruit and engage multidisciplinary country experts.
5. 5A tested EWSD module for public perceptions of outcomes, including sampling limitations and non-representativeness caveats.
6. 6Proposed interactive reporting and dissemination formats including country pages, downloadable data tables, metadata and an initial dashboard concept with open data access where permitted.

Risks and data access considerations

Applicants should anticipate limitations in availability and comparability of administrative datasets across countries, legal restrictions on sharing individual-level criminal data, delays obtaining permissions, and heterogeneous definitions of outcomes. The proposal should include mitigation strategies such as mixed-methods triangulation, use of aggregate summary indicators, engagement with national data custodians, and clear documentation of data gaps and assumptions.

Contact, documents and where to apply

All procurement documents, annexes and the draft service contract are published on the EU Funding & Tenders Portal at the tender details page. Subscribe on the Portal to receive notifications. Electronic tender submission is via the eSubmission link associated with the call. Contracting authority procurement contact: infoprocurement@euda.europa.eu.

Reference documents available on the Portal:Invitation to Tender, Tender Specifications, Annexes 1–6, Draft Service Contract, Q&A (if any) and eSubmission Quick Guide are available on the call page on the Funding & Tenders Portal MILOU Tender Details.

Concluding summary: what is this opportunity about and how to explain it

MILOU is an EUDA procurement to design, test and implement an EU-level approach for monitoring how Member States implement drug control laws for use-related offences and to produce an initial interactive overview of outcomes for people who are stopped, charged or sanctioned for these offences. The contract funds a 24-month service to map legislation and existing datasets across 29 EUDA countries, develop harmonised quantitative and qualitative data collection methods, pilot expert elicitation and a public perception module for EWSD, and produce standardised country overviews, gap analyses and dissemination-ready products including data tables and an interactive dashboard. The procurement is open, electronic and evaluated on best price-quality ratio. Applicants must demonstrate relevant multinational experience in collecting and analysing judicial or administrative outcome data, propose a rigorous methodology, present a capable multidisciplinary team, and comply with EU procurement, data protection and contractual rules. Successful bidders will deliver methodological products, tested tools and an initial interactive dataset and reporting suite to inform Member States and EUDA policy evaluation and future monitoring activities.

See instructions on EU Login two-factor authentication and eSubmission requirements in the Portal guidance and the tender specifications eSubmission Quick Guide. ¹

Footnotes

1. 1Applicants must register and use EU Login with two-factor authentication to submit tenders via eSubmission. Guidance on registering 2FA methods including EU Login app, security keys, TPM/Windows Hello, passkeys and eID linking is provided on the Funding & Tenders Portal. Follow EU Login and eSubmission system requirements for compatibility and file format limits.

Funding Opportunity Overview

The European Union Drugs Agency (EUDA) is issuing a call for tenders to develop a comprehensive European overview of how EU Member States implement their drug control laws, specifically regarding use-related offences. This project, titled MILOU (Monitoring Implementation of Legislation - Outcomes for Users), aims to create standardized data collection methodologies and compile comparative data on the punitive and rehabilitative responses given by national authorities across 29 EUDA reporting countries. The ultimate goal is to support Member States in developing and evaluating evidence-based drug policies.

Opportunity Details

Contracting Authority:European Union Drugs Agency (EUDA), located in Lisbon, Portugal.

Procedure Type:Open procedure for a direct service contract. Any interested economic operator may submit a tender.

Tender Reference:EUDA/2026/OP/0001. TED publication reference: 259760-2026.

Submission Method:Electronic submission only via the eSubmission system on the EU Funding and Tenders Portal. Tenders submitted by email or post will be rejected.

Key Deadlines

• Deadline for receipt of tenders: 1 June 2026, 00:00:59 UTC+01:00 (Central European Time, Western European Summer Time)
• Deadline for requesting additional information: 22 May 2026, 23:59:59 UTC+01:00
• Public opening of tenders: 2 June 2026, 10:30:00 UTC+01:00
• Tender validity period: 6 months from submission deadline

Funding and Contract Value

Estimated Total Value:€300,000 (three hundred thousand euros), excluding VAT.

Contract Duration:Maximum 24 months from contract entry into force. The contract is divided into two phases of 12 months each. Continuation to the second phase requires written consent from EUDA following analysis of a progress report at the end of the first phase, with notification required 2 months before the start of the second phase.

Payment Structure:Payments are structured in phases: Phase 1.1 (40 percent) at month 4, Phase 1.2 (60 percent) at month 10, and Phase 2.2 (40 percent) at month 22. Pre-financing is not applicable. The contractor must submit invoices for payment of the balance within 60 days of the end of the service provision period. EUDA must approve submitted documents and pay within 60 days of invoice receipt.

Project Scope and Objectives

The project focuses on drug law offences related to use and possession for personal consumption. It aims to develop tools to compile objective data and reports covering the 29 EUDA countries where information is available, noting data gaps where they exist, and providing a first analysis. The project should facilitate ease of later expansion to other countries during conceptualization, documentation and standardization.

Primary Objectives:Objective A involves developing methods of relevant data collection through scientific and grey literature review, mapping outcomes in legislation and available datasets, testing and refining data collection methods, and designing a module for the EUDA European Web Survey on Drugs. Objective B involves using collected data to create and compile a first interactive overview of the implementation of drug laws for use-related offences in EUDA countries.

Work Packages and Deliverables

The project is structured into four work packages. Work Package 1 (Coordination) ensures overall contract direction and coherence across work packages, with deliverables including a detailed work plan, rapid review of existing tools, overview of scaling options, and a medium to longer-term service-oriented work plan. Work Package 2 (Mapping) identifies outcome options available in each country and maps available datasets, with deliverables including legislation review, dataset mapping, and gap identification. Work Package 3 (Methods) develops quantitative and qualitative data collection methods, with deliverables including templates for reporting, expert questionnaires, and an EWSD module proposal. Work Package 4 (Results and Overviews) produces standardized country overviews and dissemination proposals.

Key Deliverables Include:

• Detailed work plan outlining tasks, responsibilities, timeline and deliverables (Deliverable 1.1)
• Rapid review of existing scientific and grey literature data collection tools (Deliverable 1.2)
• Overview of options and scenarios for scaling quantitative data collection mechanisms (Deliverable 1.3)
• Suggestions for regular monitoring system and resources for comparable format reporting (Deliverable 1.4)
• Closing conference to disseminate results (Deliverable 1.5)
• Review of legislation and list of possible outcomes including rehabilitative options (Deliverable 2.1)
• Mapping of available datasets per country with coverage and variables (Deliverable 2.2)
• Identification of variables, trends and data gaps (Deliverable 2.3)
• Reasoned proposal for data comparisons and templates for EUDA reporting (Deliverable 3.1)
• Survey questionnaire and scenarios agreed with EUDA (Deliverable 3.2)
• Expert Knowledge Elicitation process documentation (Deliverable 3.3)
• Proposal for EWSD module tested (Deliverable 3.4)
• Questionnaire results with reasoned analysis and EKE results (Deliverable 3.5)
• Standardized overviews per country for 29 EUDA countries with gap analysis (Deliverable 4.1)
• Proposals for dissemination of results in comparable formats (Deliverable 4.2)

Eligibility and Selection Criteria

Who Can Apply:Participation is open on equal terms to all natural and legal persons coming within the scope of the EU Treaties, as well as international organisations. However, the call is not opened to natural and legal persons established in third countries outside the EU. Tenderers must ensure that no involved entities, subcontractors, or any other parties are subject to EU restrictive measures.

Registration Requirement:All economic operators must be registered in the Participant Register to obtain a Participant Identification Code (PIC). Registration is a one-time process; information can be updated and reused for other EU calls.

Tender Submission Options:Economic operators can submit as sole tenderers or as joint tenders (groups of economic operators). Subcontracting is permitted. In joint tenders, all group members assume joint and several liability. A group leader must be appointed as the single point of contact.

Economic and Financial Capacity (Criterion F1):Tenderers must demonstrate average yearly turnover of the last two financial years above €50,000. Evidence required includes copies of profit and loss accounts and balance sheets for the last two years for which accounts have been closed, or appropriate statements from banks. The most recent year must have been closed within the last 18 months. This criterion applies to the tenderer as a whole, with consolidated assessment of combined capacities of all involved entities.

Technical and Professional Capacity (Criteria T1 and T2):Criterion T1 requires multidisciplinary experience or capacity in collecting and analysing multinational quantitative and/or qualitative data pertaining to judicial decisions. Minimum level: at least two similar multinational projects (at least three countries) completed in the last five years preceding the tender submission deadline. Evidence required: a list of projects meeting the minimum level with details of start and end dates, total project amount and scope, and illustrative examples. Criterion T2 requires a minimum of three years' experience of each team member in the field of relevant multinational quantitative or qualitative data collection and analysis. Evidence required: a brief team description (maximum 1000 words) including short profiles of those responsible for carrying out the project and how they will contribute, plus CVs of each team member.

Professional Conflicting Interests:Involved entities and all subcontractors must not be subject to professional conflicting interests which may negatively affect contract performance. The presence of conflicting interests is examined during evaluation based on statements made through Declarations on Honour and commitment letters.

Exclusion Criteria

Tenderers found to be in any of the exclusion situations listed in Article 136(1) of the Financial Regulation will be rejected. These include bankruptcy or insolvency, breach of tax or social security obligations, grave professional misconduct, fraud, corruption, criminal offences, significant deficiencies in contract performance, irregularities, creation of entities to circumvent legal obligations, and intentional resistance to investigations or audits. Each tenderer must submit a Declaration on Honour as evidence of non-exclusion. The initial verification is done based on submitted declarations and consultation of the European Union's Early Detection and Exclusion System (EDES).

Award Criteria and Evaluation

Award Method:Best price-quality ratio. Tenders are ranked according to the formula: Cheapest tender X points attributed divided by Price of the tender.

Evaluation Criteria:

• Price: Total price of the tender covering all requirements (weight: to be determined by formula)
• Quality - Scientific quality of methodology proposed to collect, analyse, compare and report data (weight: 65 percent)
• Quality - Scientific quality in terms of understanding EUDA objectives, assessed by introduction and rationale in tender (weight: 35 percent)

Scoring:Tenders are evaluated by attributing ranking marks for each qualitative criterion from a minimum of 1 to a maximum of 10 points, taking into account weighting factors. Tenders must reach a minimum of 6 points in each award criterion, or will be excluded from the procedure. In case of a tie, the tenderer awarded the highest marks for quality will be deemed the most economically advantageous tender, with priority given first to methodology quality, then to understanding of EUDA objectives.

Minimum Requirements:Tenders must comply with all minimum requirements specified in the procurement documents. Compliance with these requirements is mandatory and cannot be subject to assumptions, limitations, conditions, or reservations. Tenders not compliant with applicable minimum requirements will be rejected.

Submission Requirements

Language:Tenders may be submitted in any of the 24 official EU languages. The English version of procurement documents constitutes the sole authentic text.

Technical Tender:Must provide all information needed to assess compliance with Section 1.4 of the tender specifications and the award criteria. Tenders deviating from minimum requirements or not covering all requirements may be rejected as non-compliant.

Financial Tender:A complete financial tender including price breakdown must be submitted. The total amount inserted in the eSubmission field must correspond to the amount in the uploaded financial tender. In case of discrepancies, only the amount in the financial tender will be considered. Prices must be expressed in euros, quoted free of all duties, taxes and other charges (including VAT). Tenderers from countries outside the euro zone must quote in euros; the price cannot be revised based on exchange rate movements.

Required Documents:

• Declaration on Honour on exclusion and selection criteria (Annex 2) - must be signed by authorized representative(s)
• Agreement/Power of attorney (Annex 3) - for joint tenders only, signed by all group members
• List of identified subcontractors (Annex 4) - if applicable
• Commitment letters from identified subcontractors (Annex 5.1) - if applicable
• Commitment letters from entities on whose capacities tenderer relies (Annex 5.2) - if applicable
• Evidence of economic and financial capacity (profit and loss accounts, balance sheets, or bank statements)
• Evidence of technical and professional capacity (project list, team description, CVs)
• Technical tender addressing all requirements
• Financial tender with price breakdown

Signature Policy:Documents requiring signature must be signed either by hand-written signature or preferably by qualified electronic signature (QES) as defined in Regulation (EU) No 910/2014 (eIDAS Regulation). Hand-signed originals do not need to be submitted but must be kept for five years from notification of procedure outcome or contract payment completion. For documents signed by representatives, evidence of delegation of authorization to sign must be provided.

Important Procedural Information

Tender Withdrawal and Replacement:After submission but before the deadline, a tenderer may definitively withdraw its tender or replace it with a new one. Only one tender per tenderer will be considered; if multiple tenders are submitted, only the latest will be evaluated. Tenderers cannot refer to earlier submitted tenders to complement, clarify or correct the latest tender.

Costs:All costs incurred for tender preparation, submission, and attending the opening session are borne by tenderers and will not be reimbursed.

Binding Nature:The invitation to tender is not binding on EUDA. The contracting authority's contractual obligation commences only when the contract is signed by both parties. Up to contract signature, EUDA may cancel the procurement procedure without tenderers being entitled to claim compensation, provided the decision is substantiated and tenderers are notified.

Contact During Procedure:Contacts between EUDA and tenderers are prohibited throughout the procedure except in exceptional circumstances. Requests for additional information must be made in writing through the F&T Portal by clicking Create a question in the Questions and Answers section. EUDA is not bound to reply to requests received less than six working days before the tender deadline. All additional information is published on the F&T Portal; it is the economic operator's responsibility to check for updates.

Tender Opening:Tenders will be opened on 2 June 2026 at 10:30 UTC+01:00. Tenderers may attend by videoconference or physically at EUDA premises in Lisbon. Requests to attend must be sent to infoprocurement@euda.europa.eu at least three hours before (videoconference) or two working days before (physical attendance) the opening. The public part of the opening is limited to verification of submission compliance and announcement of tenderer names.

Notification of Results:Tenderers will be notified of the procurement outcome by email to the address provided in the eSubmission application. It is the tenderer's responsibility to provide a valid email address and check it regularly.

Contract Terms and Conditions

Applicable Law:The contract is governed by Union law, complemented where necessary by the law of Portugal. The United Nations Convention on Contracts for the International Sales of Goods (CISG) is excluded. The courts of Lisbon, Portugal have exclusive jurisdiction over any dispute regarding validity, interpretation, performance or termination of the contract.

Place of Performance:Services will be performed at the contractor's premises. Meetings between contractor and EUDA will be conducted via online meetings. Annual in-person meetings at EUDA premises may take place with costs covered within the contract scope. EUDA premises are available free of charge for the closing conference.

Intellectual Property Rights:The Union acquires irrevocably worldwide ownership of the results and all intellectual property rights on newly created materials produced specifically for the Union under the contract. Pre-existing rights are licensed to the Union on a royalty-free, non-exclusive and irrevocable basis. The contractor must provide a list of all pre-existing rights together with the invoice for payment of the balance at the latest.

Liability:The contractor performs the contract at its own risk. Except in case of force majeure, the contractor is liable for any loss or damage caused to EUDA during or as a consequence of contract performance, resulting from a breach attributable to the contractor, but only up to an amount not exceeding three times the total contract amount. However, if damage is caused by gross negligence or wilful misconduct, or if injury is caused to life or physical integrity, or in case of breach of intellectual property rights, the contractor is liable for the whole amount of damage.

Termination:EUDA may terminate the contract in various circumstances including failure to start services within 15 days of scheduled date, inability to obtain required permits or licences, material breach of contractual obligations, bankruptcy or insolvency, exclusion situations, errors or irregularities in the award procedure, non-compliance with environmental, social or labour law, conflict of interest, substantial changes in contractor's situation, force majeure, data protection breaches, or manifest future failure to perform. The contractor may terminate if EUDA materially fails to comply with its obligations or in case of force majeure where resuming performance is impossible.

Checks and Audits:EUDA may check or require audits on contract performance at any moment during performance and up to five years from payment of the balance. The contractor must keep all original documents for five years from payment of the balance. The contractor must grant EUDA staff and authorized personnel appropriate access to sites, premises, and all information needed to conduct checks and audits. The European Anti-Fraud Office (OLAF), the Court of Auditors, and the European Public Prosecutor's Office (EPPO) have the same rights as EUDA for checks, audits and investigations.

Data Protection:Personal data will be processed in accordance with Regulation (EU) 2018/1725. The contractor must comply with data protection obligations and adopt appropriate technical and organisational security measures. The contractor must notify EUDA of personal data breaches without undue delay and at the latest within 48 hours. The contractor must maintain records of all data processing operations and must return or delete personal data upon contract expiry unless Union or national law requires longer storage.

Confidentiality:The contractor must treat with confidentiality any information or documents disclosed in connection with contract performance. Confidential information cannot be used for purposes other than contract performance without prior written agreement. The contractor must ensure protection with the same level as its own confidential information and must not disclose to third parties without prior written agreement. These obligations bind the contractor during contract performance and for as long as information remains confidential.

Additional Information and Support

Portal Access:All procurement documents are available on the EU Funding and Tenders Portal at https://ec.europa.eu/info/funding-tenders/opportunities/portal/screen/opportunities/tender-details/61b44486-331a-4d31-9898-2a4730ddd86b-CN. Subscription to the call for tenders allows interested economic operators to receive email notifications when new information or documents are published.

Contact Information:For inquiries, contact the European Union Drugs Agency at infoprocurement@euda.europa.eu or visit https://www.euda.europa.eu/. EUDA is located at Praça Europa 1, Cais do Sodré, 1249-289 Lisbon, Portugal.

Technical Support:For technical problems with eSubmission, contact the eSubmission Helpdesk. Supported browsers are the latest versions of Google Chrome or Mozilla Firefox. System requirements and detailed submission instructions are available in the eSubmission Quick Guide.

EU Login and Two-Factor Authentication:As of 30 June 2026, two-factor authentication will be required to access EU Login accounts. Users can activate two-factor authentication through their security settings using methods such as a registered mobile device with the EU Login app, a security key, a trusted platform, a passkey on a mobile device, or a national eID card.

Key Considerations for Applicants

• Register in the Participant Register and obtain a PIC before submitting a tender
• Ensure all involved entities are established in EU Member States or countries with access to EU procurement
• Verify that no involved entities are subject to EU restrictive measures or exclusion situations
• Prepare comprehensive evidence of economic, financial, technical and professional capacity
• Develop a high-quality technical proposal addressing all project objectives and work packages
• Submit a competitive financial offer within the €300,000 budget
• Ensure all required documents are properly signed and submitted before the 1 June 2026 deadline
• Familiarize yourself with eSubmission system requirements and file format specifications well in advance
• Consider forming a joint tender or identifying subcontractors if additional capacity is needed
• Prepare for potential requests for clarification or additional information during evaluation
• Understand that the contract will be governed by EU law and Portuguese law, with disputes resolved in Lisbon courts

Footnotes

1. 1The ICCS definition of drug crimes 060111 refers to unlawful possession, purchase, use, cultivation or production of controlled drugs for personal consumption as defined by the United Nations Office on Drugs and Crime classification system.