FWC for VELA Preventive and Corrective Maintenance 2026-2030

The European Commission's Joint Research Centre is preparing a call for tenders for a framework contract covering maintenance and calibration services for vehicle laboratories from 2026 to 2030. The total estimated value is 11,107,000 EUR, and the procedure identifier is EC-JRC/IPR/2025/OP/2447-PIN.

The procurement will be divided into six distinct lots:

Lot 1 is for maintenance and calibration of testing equipment manufactured by AVL, estimated at 5,342,000 EUR.
Lot 2 is for maintenance and calibration of testing equipment manufactured by HORIBA, estimated at 4,196,000 EUR.
Lot 3 covers maintenance of safety-related systems, estimated at 334,000 EUR.
Lot 4 pertains to maintenance of air conditioning equipment, estimated at 342,000 EUR.
Lot 5 involves maintenance of VELA MaSu air conditioning and sampling systems, estimated at 482,000 EUR.
Lot 6 focuses on maintenance of EMC chambers, estimated at 411,000 EUR.

Each lot is classified under CPV code 50000000 for repair and maintenance services and may also include the additional classification of 50433000 for calibration services.

The call for tenders will be published in the Official Journal of the European Union Supplement, with a TED publication date of May 28, 2025, and an anticipated contract notice publication date around June 4, 2025. The nature of this procurement involves service contracts where beneficiaries receive payment for services rendered, specifically focused on ensuring the operational stability and accreditation compliance of vehicle laboratories as per ISO 17025 standards and relevant EU regulations.

The eligible applicants are not explicitly defined in the provided data, but based on the scope of the services, it is anticipated that large enterprises, specialized service providers, and potentially SMEs could apply. There are no specific geographic restrictions mentioned beyond the general eligibility for EU member states.

This framework contract emphasizes the importance of technical expertise in maintaining and calibrating laboratory equipment essential for compliance with legal regulations, ensuring that service providers are equipped to handle the responsibilities outlined in the contract. The overall duration of the contract is four years, and since there is no indication of consortium requirements, applicants may submit proposals individually. The call reflects a significant investment into the maintenance and functionality of vehicle testing and calibration infrastructure, aimed primarily at supporting the EU's regulatory standards.

The European Commission, DG JRC Joint Research Centre, is planning a call for tenders for a framework contract (FWC) for VELA Preventive and Corrective Maintenance for the years 2026-2030. The procedure identifier is EC-JRC/IPR/2025/OP/2447-PIN. The TED reference is 102/2025 346497-2025. The estimated total value of the contract is 11,107,000 EUR. The TED publication date is 28/05/2025, and the estimated date of publication of a contract notice is 04/06/2025. The main classification (CPV) code is 50000000 Repair and maintenance services.

The framework contract covers the services of maintenance and calibration of equipment and facilities of the Vehicle Laboratories to ensure their proper operation. Specific provisions for instruments calibration to meet the ISO 17025 requirements are needed to maintain the accreditation of the laboratories in order to fulfil the legal obligations laid down in Reg. 2018/858 and 2018/1832.

The procurement will be divided into six lots:

LOT 1: Maintenance and Calibration of testing equipment manufactured by AVL. The estimated value is 5,342,000 EUR. The maximum contract duration is 48 months. The additional classification (CPV) code is 50433000 Calibration services.

LOT 2: Maintenance and Calibration of testing equipment manufactured by HORIBA. The estimated value is 4,196,000 EUR. The maximum contract duration is 48 months. The additional classification (CPV) code is 50433000 Calibration services.

LOT 3: Maintenance of Safety related systems. The estimated value is 334,000 EUR. The maximum contract duration is 48 months. The additional classification (CPV) code is 50433000 Calibration services.

LOT 4: Maintenance of Air Conditioning Equipment. The estimated value is 342,000 EUR. The maximum contract duration is 48 months. The additional classification (CPV) code is 50433000 Calibration services.

LOT 5: Maintenance of VELA MaSu Air conditioning and sampling system. The estimated value is 482,000 EUR. The maximum contract duration is 48 months. The additional classification (CPV) code is 50433000 Calibration services.

LOT 6: Maintenance of EMC chamber. The estimated value is 411,000 EUR. The maximum contract duration is 48 months. The additional classification (CPV) code is 50433000 Calibration services.

The contract nature for all lots is services, and the framework agreement is without reopening of competition.

A question was asked regarding where to find the procurement documents for this call for tenders. The answer clarifies that this is a planned call for tenders, announcing the intention of the contracting authority to publish a future call for tenders. No other information or documents other than those published are currently available. This question was published on 16/02/2024 at 23:54.

In summary, this is a pre-announcement of a forthcoming EU tender opportunity for maintenance and calibration services at the Joint Research Centre's Vehicle Laboratories. The tender will be structured as a framework contract spanning from 2026 to 2030, divided into six distinct lots covering various equipment and systems, including AVL and HORIBA testing equipment, safety systems, air conditioning, VELA MaSu systems, and EMC chambers. The tender aims to ensure the proper operation and ISO 17025 accreditation of the Vehicle Laboratories, fulfilling legal obligations under Regulations 2018/858 and 2018/1832. The estimated total value is significant, and the contract duration is 48 months. The official call for tenders, including all relevant procurement documents, is expected to be published around June 4, 2025.

Eligible Applicant Types: The eligible applicant types are not explicitly stated, but based on the nature of the procurement, it is likely open to companies, service providers, and other entities capable of providing maintenance and calibration services for vehicle laboratories. This could include SMEs, large enterprises, and specialized service companies.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the European Commission seeks service providers.

Consortium Requirement: The information does not explicitly state whether a single applicant or a consortium is required. However, given the variety of lots, both single applicants and consortia could potentially apply, depending on their capabilities to cover one or more lots.

Beneficiary Scope (Geographic Eligibility): The geographic eligibility is not explicitly mentioned, but since it is an EU call for tenders, it is highly likely that entities from the EU and potentially EEA countries are eligible. The specific call documents, once published, will provide definitive information on geographic eligibility.

Target Sector: This program targets the vehicle and transportation sector, specifically focusing on the maintenance, repair, and calibration of equipment and facilities within vehicle laboratories. It also touches upon metrology and accreditation due to the ISO 17025 requirements.

Mentioned Countries: No specific countries are mentioned. The opportunity is from the European Commission, implying EU or EEA relevance.

Project Stage: The project stage is operational. The call is for maintenance and calibration services, indicating that the equipment and facilities are already in use and require ongoing support.

Funding Amount: The estimated total value of the procurement is 11,107,000 EUR. The individual lots have varying estimated values: Lot 1 is 5,342,000 EUR, Lot 2 is 4,196,000 EUR, Lot 3 is 334,000 EUR, Lot 4 is 342,000 EUR, Lot 5 is 482,000 EUR, and Lot 6 is 411,000 EUR.

Application Type: Planned call for tenders with OJ S publication. This indicates a formal tendering process that will be published in the Official Journal of the European Union Supplement (OJ S).

Nature of Support: Beneficiaries will receive money in exchange for services rendered. This is a service contract where the selected tenderers will be paid for providing maintenance and calibration services.

Application Stages: The number of application stages cannot be determined from the provided text. Typically, a call for tenders involves submitting a proposal, evaluation by the contracting authority, and contract award. The specific stages will be detailed in the call documents.

Success Rates: The success rates cannot be determined from the provided text. Success rates depend on the number of applicants and the quality of the proposals.

Co-funding Requirement: The information does not explicitly mention a co-funding requirement. Typically, procurement contracts do not require co-funding.

Summary:

This is a planned call for tenders by the European Commission, DG JRC Joint Research Centre, for a framework contract (FWC) covering preventive and corrective maintenance services for the Vehicle Laboratories (VELA) equipment and facilities. The contract period is from 2026 to 2030. The total estimated value of the framework contract is 11,107,000 EUR.

The procurement is divided into six lots:

Lot 1: Maintenance and Calibration of testing equipment manufactured by AVL, estimated at 5,342,000 EUR.
Lot 2: Maintenance and Calibration of testing equipment manufactured by HORIBA, estimated at 4,196,000 EUR.
Lot 3: Maintenance of Safety related systems, estimated at 334,000 EUR.
Lot 4: Maintenance of Air Conditioning Equipment, estimated at 342,000 EUR.
Lot 5: Maintenance of VELA MaSu Air conditioning and sampling system, estimated at 482,000 EUR.
Lot 6: Maintenance of EMC chamber, estimated at 411,000 EUR.

The services include maintenance and calibration to ensure the proper operation of the vehicle laboratories, with specific provisions for instrument calibration to meet ISO 17025 requirements. This is necessary to maintain the accreditation of the laboratories and fulfill legal obligations under Regulations 2018/858 and 2018/1832.

The procedure type is a planned call for tenders with publication in the Official Journal of the European Union Supplement (OJ S). The TED publication date is 28/05/2025, and the estimated date of publication of a contract notice is 04/06/2025.

Companies and service providers with expertise in maintenance, repair, and calibration services, particularly for vehicle testing equipment and related systems, should monitor the OJ S for the publication of the call for tenders and prepare to submit their proposals. The framework agreement will be a framework agreement without reopening of competition. The contract duration is 48 months.