EYE 2027 - ORGANISATION OF THE PROGRAMME OF THE EYE VILLAGE

The European Parliament (call EP-COMM-SUBV) invites pan-European umbrella youth and civil society organisations to submit single-beneficiary proposals to coordinate the outdoor EYE2027 Village programme or to design and implement the EYE2027 music programme. The total maximum budget is €300,000 split across two actions (maximum €235,000 for the outdoor programme and €65,000 for the music programme) and a single applicant may apply for only one action. Eligible applicants are non-profit entities registered in an EU Member State for at least three years, representing networks across at least 18 EU Member States, and proposals must be submitted via the Funding and Tenders Portal by 11 June 2026 at 17:00 Brussels time. Grants are budget-based reimbursing up to 80 percent of eligible costs, with implementation expected from September 2026 to 15 October 2027 and standard EU reporting, audit and eligibility requirements applying.

Who can apply

Eligibility highlights

Two separate single-beneficiary grants will be awarded by the European Parliament:one to coordinate, design, implement, communicate and manage the outdoor EYE Village programme (including selection and sub-granting to pan-European youth and civil society organisations) and one to design and implement the EYE2027 music programme (artist contest and concerts).

Eligible applicants:Non-profit pan‑European umbrella youth or civil society organisations legally established in an EU Member State, registered for at least 3 years, with a network covering at least 18 EU Member States (or meeting the music-track criteria). Applicants may submit for only one action.

1. 1What it funds: 1) Coordination, design, delivery, communication and on‑site management of the EYE Village outdoor programme (including financial support to selected pan‑European sub‑grantees). 2) A music programme built around a youth artist contest and two evening concerts.
2. 2Who can apply: single non-profit legal entities (mono‑beneficiary). Consortia are not eligible. Affiliated entities may participate under conditions.
3. 3Funding form and rate: budget‑based action grants (actual costs, eligible categories, plus flat‑rate indirect costs).

Key administrative conditions include page limits and templates in Part B of the Application Form, financial and operational capacity checks, exclusion rules, and mandatory use of the Funding & Tenders Portal Submission System for electronic submission.

Available budget and typical award:Total call budget €300,000 split into: €235,000 maximum for the outdoor coordination grant and €65,000 maximum for the music programme grant ¹.

Deadlines and timeline

Applications must be complete at submission (Part A online; Part B PDF and mandatory annexes including Activity Form, KPI table and Detailed Budget). Proposals are single-stage and limited to 50 pages for the narrative.

Selection, reporting and key obligations

Proposals are evaluated against the award criteria in the call (concept, draft programme, methodology, management of sub‑grants, communication, sustainability). Award requires legal entity validation, financial capacity checks and acceptance of the Model Grant Agreement. Grants reimburse eligible costs up to the stated rate (normally up to 80%) and include requirements on visibility, accessibility, sustainability and performance reporting.

Footnotes

1. 1Call budget and topic details are published on the Funding & Tenders Portal topic page EYE Village topic.

Call at a glance

Call identifier:EP-COMM-SUBV. Organisation: European Parliament, Directorate-General for Communication. Type of action: EP Project Grants (EP-PJG). Type of model grant agreement: EP Action Grant Budget-Based [EP-AG]. Opening date: 07 May 2026. Deadline: 11 June 2026, 17:00 Brussels time. Deadline model: single-stage. Planned start of implementation: September 2026. Implementation end date: 15 October 2027. Maximum total budget for the call: €300,000. Two separate grants will be awarded: one for Coordination of the outdoor programme of EYE2027 (maximum €235,000, one grant) and one for the Music Programme (maximum €65,000, one grant).

Purpose and scope

The call funds two distinct actions linked to the European Youth Event (EYE2027) to take place in Strasbourg in May 2027: (1) design, implement, communicate and coordinate the outdoor programme of the EYE Village (outdoor activities co-created with youth and civil society organisations, coordination on site, selection and management of sub-grantees, communication), and (2) design and implement a music programme (contest for emerging artists aged 16-30 residing in the EU, evening concerts during the event, coaching and on-site coordination of winners). Applicants may apply for only one of the two actions. The outdoor programme grant must ensure at least 80% of activities are run by pan-European youth and civil society organisations selected through a transparent call/selection procedure run by the beneficiary; the beneficiary may organise up to 20% of activities itself.

Who should apply and eligible applicants

This call targets pan-European umbrella youth and civil society organisations. For this call a pan-European umbrella organisation is defined as a non-profit entity coordinating or representing a network of legally established member organisations across at least 18 EU Member States. Applicants must be: non-profit legal persons, established and registered in an EU Member State for at least three years at the time of application, without partisan political affiliation, and legally able to sign grant agreements. The action is mono-beneficiary: consortiums are not eligible; the applicant is a single legal entity. Affiliated entities may participate and declare costs only where justified and compliant with the call rules.

Eligible applicant types

Eligible applicant types:non-profit organisations, pan-European umbrella youth organisations or civil society organisations (must represent member organisations in at least 18 EU Member States). Non-eligible: natural persons, international organisations, EU bodies, universities and schools, public authorities, profit-making entities, political parties and entities with political affiliation as defined in the call.

Geographic eligibility (beneficiary scope)

Beneficiaries must be legal persons registered in one of the EU Member States. Sub-grantees (recipients of financial support to third parties) must also be established in an EU Member State and, for the outdoor programme, must be pan-European umbrella organisations representing at least two-thirds of EU Member States (currently at least 18 Member States) or pan-European youth organisations that did not participate in EYE2025 as sub-grantees.

Funding details and financial modality

Funding type:grant (EP Project Grant, actual cost reimbursement, budget-based). Form of grant: reimbursement of eligible costs (actual costs), plus flat-rate indirect costs (7%) and volunteer unit costs where applicable. Co-financing: grant reimburses up to 80% of eligible costs; applicants must show stable and sufficient sources of finance and an average turnover/income in the last financial year equal to at least 100% of the total estimated cost of the action. Volunteers' work may be eligible as unit costs under conditions in the Guide for Applicants. The European Parliament will not apply the non-profit rule in specific cases as indicated in the Model Grant Agreement only where stated; normally the no-profit principle applies and any profit must be declared and deducted according to Article II.25.3 of the Model Grant Agreement.

Funding amount and distribution:Total call budget €300,000. Action 1 Coordination of outdoor programme: €235,000 maximum (1 grant). Action 2 Music Programme: €65,000 maximum (1 grant). The Parliament may decide not to award all funds or to redistribute between topics depending on quality of proposals.

Funding categories and cost eligibility

Eligible cost categories (subject to general eligibility conditions):A. Personnel costs (A.1 employees and equivalent; A.2 volunteers as unit costs); B. Subcontracting; C. Purchases (C.1 travel and subsistence; C.2 equipment depreciation; C.3 other goods and services); D. Financial support to third parties (sub-grants, prizes, lump sums). Indirect costs: flat rate 7% of eligible direct costs. VAT: non-deductible VAT can be eligible except where prohibited. Subcontracting of core action tasks is restricted and must be justified and approved. Financial support to third parties must follow the rules in Article II.12 of the Model Grant Agreement and the call document; maximum €20,000 per third party as proposed by applicants unless higher amounts are justified in the proposal; ceilings apply to travel and subsistence for participants (Annex XII). For amounts above €60,000 at final payment a certificate on financial statements (CFS) is required.

Selection, award and evaluation

Single-stage evaluation. Submission via the EU Funding & Tenders Portal only (electronic). Applications must include Part A (online), Part B (downloaded PDF re-uploaded), mandatory annexes including Activity Form(s), Key Performance Indicators (KPI) table, Detailed Estimated Budget (Annex VII), Simplified Accounting Balance Sheets and Profit & Loss Accounts (Annex IX), Declaration on Honour (Annex X), CVs, annual activity reports, list of past projects and financial statements. Proposals are limited to 50 pages and must comply with formatting rules in the application templates and Submission System. Admissibility and eligibility checks are performed; then operational capacity and award criteria are evaluated. Invitation to grant preparation is not a commitment to fund until legal and financial checks are completed.

1. 1Submission method: open call, single-stage, via Funding & Tenders Portal electronic submission system only.
2. 2Admissibility: complete application including mandatory annexes at submission; proposals limited to 50 pages; rejected if missing mandatory annexes.
3. 3Eligibility: mono-beneficiary (single applicant), non-profit legal person, registered in an EU Member State for at least three years, pan-European umbrella organisation, no political affiliation.
4. 4Operational capacity checks: must demonstrate at least 3 years of communication experience as multiplier, experience in managing large youth events (for outdoor programme) or music contests (for music programme), team with required language skills (English and French at minimum B2), project management experience.
5. 5Financial capacity checks: average turnover/income in last financial year must be at least 100% of total estimated cost of the action; submission of last financial statements and restructured simplified balance sheet template.

Award criteria and scoring

Thresholds:proposals must score above the overall threshold (minimum 60 points out of 100). Separate award grids exist for the two actions. Evaluation criteria are structured in sections (concept, draft programme, methodology, sub-grant selection & management, communication, sustainability for the outdoor programme; quality of music programme, project management, communication, sustainability for the music programme). Detailed weighting and scoring rules are set out in section 13 of the Call Document. Evaluators assess relevance, impact, quality of design and implementation, cost-effectiveness and sustainability.

Consortium requirement

Single applicant required. Consortia and multi-beneficiary proposals are not eligible. The applicant may include affiliated entities which can declare costs under conditions specified in the call and Model Grant Agreement and must demonstrate legal links. Subcontractors and recipients of financial support (sub-grantees) may be used but must comply with rules on subcontracting and financial support to third parties (Articles II.11 and II.12).

Typical project maturity and expected activities

Target project stage:implementation, coordination, event production and delivery. The call expects applicants with operational experience in large-scale event programming, youth engagement, selection and management of sub-grantees, communications, accessibility and sustainability measures, and logistical coordination with venue and local authorities. For the music programme, experience with online contests, artist selection, coaching and event production is required.

Project timeline and milestones

1. 1Planned start of action: September 2026 (exact starting date to be fixed in Grant Agreement).
2. 2Key milestone examples: Submission of first detailed proposals for beneficiary activities by 01/10/2026; draft call documentation for selection of sub-grantees submitted for EP validation by 01/10/2026; site visit and workshop in Strasbourg 26-27/11/2026; submission of updated communication plan by 30/11/2026; submission of proposals by sub-grantees by 15/12/2026; final programme in English by 01/02/2027; final list of speakers by 01/03/2027; implementation at EYE2027 in May 2027; sustainability reporting by 30/09/2027.

Success rates and selection numbers

Indicative number of grants:one grant per action (one for outdoor programme, one for music programme). Success rate depends on number and quality of applications; only the top ranked proposals passing thresholds will be considered for award within the available budget. The Parliament reserves the right not to award all available funds.

Co-funding and revenue

Co-funding is required in the sense that the grant reimburses up to 80% of eligible costs and the beneficiary must have stable and sufficient resources for the action (minimum turnover/income requirement). Any receipts or income generated by the action must be declared and deducted from the eligible costs according to the no-profit rule unless an exception is stated in the Special Conditions. The beneficiary must ensure no double funding from other EU grants for the same costs.

Key operational and administrative requirements

1. 1Registration in the Participant Register and validated LEAR and PICs; legal entity validation may be requested during evaluation.
2. 2Submission of mandatory annexes at the time of submission: Activity form(s) (Annex VI), KPI table (Annex V), Detailed Estimated Budget (Annex VII), Declaration on Honour (Annex X), Simplified Accounting Balance Sheets and Profit & Loss Accounts (Annex IX), CVs, annual activity reports and list of previous projects, financial statements for last closed financial year.
3. 3Adherence to EYE visual identity guidelines and inclusive communication guidelines (Annex I and II) and sustainability policy (Annex III).
4. 4Obligations related to co-branding and prior sign-off of visual materials by the European Parliament; communication materials must be in line with EP guidelines and available in at least English, French and German.
5. 5Organising a site visit for sub-grantees and coordination meetings with EP’s EYE project team and logistics contractor (regular meetings at least twice a month during implementation).
6. 6Strict rules and procedures for selection and management of sub-grantees including EP validation of draft call documentation for sub-grants, transparency, conflict-of-interest prevention, geographic balance, and monitoring of deliverables and budgets.

Selection and management of sub-grants (outdoor programme)

Applicants for the outdoor programme must present a full methodology for selection, award and management of financial support to third parties (sub-grants). The proposal must include objectives and results to be achieved by sub-grantees, the type of financial support (sub-grants/lump sums/prizes), a fixed and exhaustive list of activity types eligible for support, the maximum amount per third party and the criteria used to determine amount (applicants must indicate maximum amount per third party; the call sets €20,000 as a reference ceiling unless justification is provided), eligibility criteria for recipients (established in an EU Member State, non-profit, not politically affiliated, respect EU values; category (i) pan-European umbrella organisations representing at least 2/3 of Member States; category (ii) pan-European organisations not present in EYE2025 edition), selection procedure, outreach, measures to ensure geographic balance, measures to prevent double funding, contractual arrangements and financial arrangements for sub-grants, and EP validation steps: draft call documentation, evaluation committee composition, conflict of interest mitigation, and submission of proposed recipients for EP procedural compliance check prior to signature of sub-grant agreements. The beneficiary remains responsible for the proper use of funds by sub-grantees and must allow EP, OLAF and Court of Auditors access to documents and premises of recipients.

Communication, accessibility and sustainability

The beneficiary must prepare and implement a communication plan aligned with EP narrative and visual identity (Annex I) and the Inclusive Communication Guidelines (Annex II). Communication must cover before, during and after the event and be submitted in draft and final by fixed deadlines. Materials should be available at least in English, French and German; additional languages are a plus. Sustainability measures aligned with the EYE Sustainability policy (Annex III) are required, including targets and KPIs for environmental, economic and social dimensions and data collection (e.g., carbon emissions from participant transport). Accessibility measures and inclusion actions must be planned (sign-language interpretation, mobility support, quiet rooms, gender balance, targeted outreach to underrepresented groups).

KPIs and reporting

Applicants must provide quantified targets using the KPI templates (Annex V.a for outdoor programme; Annex V.b for music programme). Example mandatory KPIs include number of activities for large audiences (ca 75-100), for smaller audiences (≤50), number of participants at beneficiary and sub-grantee activities, number of sub-grant agreements, number of MEP appearances, number of other decision maker appearances, people reached online/offline, number of journalists and media content creators participating, average age of speakers, and additional indicators related to sustainability and accessibility. Reporting obligations: final technical and financial reports; supporting documents; possible intermediate deliverables; sustainability reporting by 30 September 2027 as indicated in the call schedule.

Application templates and structure

Application forms are provided in the Submission System. The application consists of Part A (online administrative information) and Part B (narrative description uploaded as PDF). Mandatory annexes to upload using the templates in the Submission System: Activity Form(s) (Annex VI) for each beneficiary activity (repeat template per activity), Key Performance Indicators (Annex V), Detailed Estimated Budget (Annex VII), Restructured Simplified Accounting Balance Sheets and Profit and Loss Accounts (Annex IX), Declaration on Honour (Annex X), Model Grant Agreement (Annex XI) for reference, and Annex XII reimbursement rules. Supporting documents: CVs of key staff, annual activity reports for the last three years, list of previous projects, and financial statements for the last closed financial year. The Submission System application template includes detailed sections for concept, draft programme, methodology, sub-grant rules and selection, communication plan, sustainability and budget detail. Page limit for Part B is 50 pages; minimum font Arial 9; A4 pages; margin rules apply.

1. 1Part A: Administrative forms to be filled in directly in the Portal Submission System (mandatory).
2. 2Part B: Description of the Action — must be downloaded from the Submission System, completed and re-uploaded as a single PDF (mandatory, limited to 50 pages).
3. 3Annex 1 Activity form: mandatory — repeat per activity the template in Annex VI and upload as a single PDF.
4. 4Annex 2 Key Performance Indicators: mandatory — upload the KPI Excel template provided in the Submission System.
5. 5Annex 3 Detailed budget table: mandatory — use the Excel form in the Submission System (Annex VII).
6. 6Other mandatory annexes: CVs of key personnel, annual activity reports for last three years, list of past projects, last financial statements, Restructured Simplified Accounting Balance Sheets (Annex IX), Declaration on Honour (Annex X).

Evaluation process and stages

Single-stage submission and evaluation. Steps:admissibility check (page limits and completeness), eligibility check (applicant eligibility, mono-beneficiary requirement, country of registration, non-profit status, pan-European umbrella definition), operational capacity check (based on submitted CVs, activity reports and past projects), evaluation by an independent evaluation committee against award criteria and scoring tables described in the call. Successful applicants will be invited to grant preparation (dialogue to fine-tune technical and financial elements). Grant award is subject to legal entity validation, financial capacity assessment and exclusion checks. The indicative timetable: evaluation in June 2026, information on results in July 2026, grant agreement signature August 2026, implementation September 2026 to October 2027.

Legal and contractual framework

Legal and financial set-up is governed by the Model Grant Agreement (Annex XI) and General Conditions. The grant is budget-based and reimburses eligible costs actually incurred. The grant rate is up to 80% of eligible costs. The Agreement contains clauses on confidentiality, data protection, intellectual property and rights of use (EP has rights to use results for Union purposes), subcontracting and financial support to third parties, suspension, termination, checks, audits, recovery and applicable law. Applicants should consult the EU Financial Regulation 2024/2509 and Guide for Applicants for specific details and templates ¹.

Assessment of risks and contingencies

Applicants must include a risk analysis with likelihood and impact for key risks and mitigation measures. The call acknowledges potential reduction to on-site events due to health or security reasons; if the event is scaled down or cancelled, the Grant Agreement force majeure provisions apply and the grant amount may be adjusted accordingly. The beneficiary must implement contingency plans, flexibility in programme design and cost management provisions, and ensure proper record-keeping to justify incurred eligible costs.

Contacts, help and support

For questions related to EP-COMM calls contact dgcomm-subvention@europarl.europa.eu and eye@europarl.europa.eu. For Portal and IT submission issues contact the IT Helpdesk (Funding & Tenders Portal). Consult the Funding & Tenders Portal Online Manual, Portal FAQ, and the call topic page for updates and Q&A. Read the Guide for Applicants and the Model Grant Agreement carefully before drafting the proposal.

Important practical tips and checklists for applicants

1. 1Register early in the Participant Register and obtain a PIC; validate LEAR roles and make sure legal entity validation documents are ready.
2. 2Prepare mandatory annexes well in advance: financial statements, simplified balance sheet, CVs, activity reports, and proof of pan-European membership structure (list of at least 18 member organisations with links and statutes if requested).
3. 3Design the sub-grant selection procedure and draft call documentation before EP validation; include scoring, evaluation committee composition and conflict-of-interest mitigation measures.
4. 4Ensure the budget is balanced, include realistic travel and accommodation for missions to Strasbourg, costs for logistics, communication, sustainability measures and contingency.
5. 5Align all communication and branding with the European Parliament youth visual identity playbook (Annex I) and inclusive communication guidelines (Annex II); submit co-branding materials to EP for approval before production.
6. 6Plan for sustainability data collection (carbon emissions from transport, waste management, number of local partners) and include concrete accessibility measures.
7. 7Respect the page limits, formatting rules and submission deadlines; submit early to avoid IT issues.

What this opportunity is about — summary

This call is an open call for proposals issued by the European Parliament to select two pan-European non-profit organisations to run essential elements of the European Youth Event 2027: one organisation to design, coordinate, implement and communicate the outdoor EYE Village programme including selection and management of sub-grantees that will run at least 80% of the activities; and one organisation to run a youth music programme based on a contest for EU-based emerging artists aged 16-30 and deliver evening concerts during EYE2027. The call funds operational, communication and coordination activities and allows financial support to third parties under strict rules. Applicants must be experienced pan-European umbrella youth or civil society organisations, meet financial and operational capacity requirements, follow EP branding and inclusive and sustainability principles, and submit a single-stage application through the Funding & Tenders Portal by 11 June 2026. The grants are budget-based, reimbursing up to 80% of eligible costs within the specified budget ceilings (€235,000 for the outdoor programme; €65,000 for the music programme) and subject to standard EU grant conditions, reporting, KPIs, audits and checks. The call places strong emphasis on co-creation with young people, political pluralism, inclusiveness, geographic balance, accessibility and sustainability, and requires rigorous procedures for awarding and managing sub-grants and for communication and on-site coordination in Strasbourg during EYE2027.

Footnotes

1. 1Guide for Applicants and the EU Funding & Tenders Portal Online Manual provide detailed guidance on cost eligibility, volunteer unit costs, accounting and audit requirements, lump sums, flat rates and practical submission steps. See the Call Document and the Submission System for all templates and exact instructions.

Funding Opportunity Overview

The European Parliament is launching a call for proposals to select organisations to design, implement, communicate and coordinate the outdoor programme of the European Youth Event 2027 (EYE2027) and to design and implement a music programme featuring emerging artists aged 16 to 30. This is a unique opportunity for pan-European umbrella youth and civil society organisations to lead the coordination of activities that will engage between 5,000 and 6,000 young people from across the European Union during a two-day event in May 2027 in Strasbourg. ¹

Call Details and Key Dates

Call Reference:EP-COMM-SUBV

Call Opening Date:7 May 2026

Submission Deadline:11 June 2026 at 17:00 Brussels time

Evaluation Period:June 2026

Grant Agreement Signature:August 2026

Implementation Period:September 2026 to 15 October 2027

Funding Available

The total maximum budget available for this call is €300,000, distributed across two separate actions. Applicants may submit a proposal for only one of the two actions. A single applicant is entitled to submit one proposal in total. ²

The European Parliament reserves the right not to award all available funds or to redistribute them between the call priorities, depending on the proposals received and the results of the evaluation.

Who Can Apply

Eligible Applicants

This call targets pan-European umbrella youth and civil society organisations. For the purpose of this call, a pan-European umbrella organisation is defined as a non-profit entity coordinating or representing a network of legally established member organisations across at least 18 EU Member States.

To be eligible for a grant, applicants and their affiliated entities must meet all of the following criteria:

• Be a non-profit making organisation or a private legal person constituted and registered as a legal entity for at least three years at the time of application
• Be registered in one of the Member States of the European Union
• Have no political affiliation, meaning no membership of or close association with a political party
• Be a pan-European umbrella youth or civil society organisation as defined in the call
• Comply with ethical principles and respect the democratic values of the European Union as laid down in Article 2 of the Treaty on European Union

Non-Eligible Applicants

The following entities are not eligible:natural persons, international organisations, EU bodies, universities and schools, public authorities and profit-making entities. Entities would be declared ineligible if Members of the European Parliament hold executive functions on their administrative board or act as their legal representative. The same applies for entities that qualify as a political party active at European, national, regional or local level, as well as for their youth organisations or foundations. Entities subject to EU restrictive measures are also not eligible.

Action 1: Coordination of the Outdoor Programme of EYE2027

The beneficiary for this action will be responsible for designing, implementing, communicating and coordinating the outdoor activities in the EYE Village during a two-day event in May 2027. The programme should engage between 5,000 and 6,000 young people aged 16 to 30 from across the European Union and the Strasbourg region.

Key Responsibilities

• Design a two-day programme for the outdoor programme in the EYE Village
• Select youth and civil society organisations to co-create the outdoor programme by organising selection procedures and awarding financial support for these activities
• Create and organise up to 20 percent of the activities of the outdoor programme
• Coordinate and implement the outdoor programme in the EYE Village in close collaboration with the European Parliament and its logistics contractor
• Develop communication actions before, during and after the event

Programme Structure

Maximum 20 percent of the outdoor programme activities should be organised by the beneficiary themselves. At least 80 percent of the outdoor programme activities should be run by pan-European youth and civil society organisations selected through a competitive process. The number of activities should be proportionate to the number of participants and include activities for both bigger audiences (approximately 75 to 100 people) and smaller audiences (50 people or less).

All activities must have a European dimension and be politically neutral or balanced. EYE activities are non-commercial, meaning sponsorship from private companies is not allowed. Activities should combine various formats, including panel discussions, workshops, artistic performances and other interactive formats that highlight the cultural diversity of Europe.

Financial Support to Third Parties

The beneficiary must organise selection procedures to award financial support to youth and civil society organisations for implementing outdoor activities in the EYE Village. Recipients of financial support (sub-grantees) must be pan-European umbrella organisations representing at least two-thirds of the EU Member States or pan-European organisations that have not participated in the EYE2025 edition as sub-grantees.

The maximum amount of financial support to be granted for each third party cannot exceed €20,000 unless the applicant can justify in their application that a higher amount is necessary to achieve the objectives set out in the call for proposals. Financial support may take the form of sub-grants including lump sums, prizes awarded following a contest, or other financial contributions.

Financial support provided to third parties shall cover, as a minimum:costs related to the organisation and implementation of activities carried out by the third party within the framework of the EYE Village; and travel and subsistence allowance (accommodation and per diem) related to participation in EYE2027 in Strasbourg. Travel and subsistence support shall cover the participation of activity organisers as well as a group of participants ranging from a minimum of 10 to a maximum of 20 persons per third party.

Selection Criteria for Sub-Grantees

Recipients of financial support must fulfil the following conditions:be established in one EU Member State; be a non-profit entity or equivalent according to national legislation; be without partisan political affiliation; comply with ethical principles and respect the democratic values of the European Union. As a condition for receiving financial support, applicants must submit a signed declaration on honour confirming respect for EU democratic values and fundamental rights, and confirm that they do not promote or support actions, ideologies or practices contrary to democracy, the rule of law, fundamental rights or human dignity.

The beneficiary must ensure that selection procedures use diverse communication tools and channels to ensure outreach to potential recipients. The open call and selection process must be published widely, including on the beneficiary's website. Selection procedures must ensure geographic balance and should encourage diversity, gender balance and inclusiveness. The procedures should ensure the inclusion of entities and different ideas, fostering opportunities for entities that do not usually have the chance to address or have a presence within European institutions.

Communication Plan

The beneficiary must prepare and implement a communication plan that supports the European Parliament in communicating about the event to the target audience and promotes the EYE Village programme as part of EYE2027. The communication plan should inform young people about EYE2027 and the opportunities to take part in a consistent, inclusive and accessible way, support and complement the European Parliament's main EYE2027 communication plan, promote the main EYE website and social media channels, reach maximum outreach and participation in the preparation phase, during and after the event, and offer young people opportunities to engage online before, during and after the event.

Communication actions should be split into three sections:before the event, during the event and after the event. Before the event, the beneficiary should organise communication actions to contribute to the promotion of the EYE2027 call for participants, with a special focus on attracting youth groups and civil society organisations from vulnerable backgrounds and more remote regions, and participants for whom this will be the first contact with other Europeans and European institutions. During the event, the beneficiary should organise actions to contribute to the promotion of EYE2027 and the outdoor programme using diverse strategies and different channels. After the event, the beneficiary should organise communication actions to promote the outcomes of EYE2027.

Communication material must be inclusive, acknowledge diversity and appeal to the target group. The beneficiary is expected to align with the European Parliament youth offer visual identity guidelines and should not create their own event brand book or visual guidelines. All visual elements and communication material should be in line with the European Parliament's communication and visual guidelines and use the European Parliament's logo. Communication material should be available in at least three languages (English, French, German), with translation to other languages such as Italian, Polish or Spanish being an added value.

Key Milestones

1. 11 October 2026: Submission of first detailed proposals of activities organised by the beneficiary
2. 21 October 2026: Submission of the draft call documentation for European Parliament validation before publication by the beneficiary
3. 32 November 2026: Submission of final titles and descriptions of activities organised by the beneficiary
4. 426-27 November 2026: Site-visit in Strasbourg, including a workshop between the grant beneficiary, the European Parliament and the logistics contractor
5. 530 November 2026: Deadline to submit the updated communication plan
6. 630 November 2026: Submission of the list of proposed recipients of financial support for European Parliament compliance check
7. 715 December 2026: Submission of proposals of activities organised by sub-grantees
8. 81 February 2027: Submission of final titles and descriptions of all activities in English
9. 91 March 2027: Deadline to add all speakers' names, titles and organisations to the programme in English
10. 1031 March 2027: Deadline to submit the final communication plan
11. 11May 2027: European Youth Event
12. 1230 September 2027: Report on data collected

Action 2: Music Programme of EYE2027

The beneficiary for this action will design and implement a music programme consisting of one evening concert of at least two hours on each day of the event, featuring young emerging artists aged 16 to 30 who reside in the European Union. The possibility of programming an additional evening concert the day before the start of EYE2027 should also be considered. The programme should be diverse in terms of both music style and geographical origin of the artists.

Key Responsibilities

• Design and implement a music programme featuring young emerging artists aged 16 to 30
• Run an online contest to create the musical programme and lead to the award of prizes
• Allow artists residing in the European Union to submit their original music in the form of music videos and audio tracks on a dedicated and secured platform
• Allow young people to vote for their favourite artists and determine the winners of the contest
• Ensure the coaching, facilitation and on-site coordination and chaperoning of the winners when necessary
• Prepare and implement a communication plan supporting the European Parliament in communicating about the event

Prize Structure and Financial Support

The prizes awarded to artists selected following the music contest must respect the following ceilings: maximum €700 per artist; maximum €3,500 per band. Other costs related to the participation in the musical contest and the musical programme during EYE2027 are excluded from the prize and shall be paid separately as financial support to each artist, such as travel and accommodation costs and other costs associated with the performance in the EYE Village. Financial support for travel costs and subsistence costs to attend EYE2027 should not exceed the ceilings set in the call documentation.

Operational and Financial Capacity Requirements

Financial Capacity

Applicants must have stable and sufficient sources of finance to maintain their activity throughout the period during which the action is being carried out and, where appropriate, to participate in its funding. As a minimum requirement, applicants should have an average turnover or income in the last financial year of 100 percent of the total estimated cost of the action. Financial capacity will be assessed on the basis of the applicant's financial statement (including the balance sheet, profit and loss accounts and annexes) for the last financial year for which accounts have been closed, and the Restructured Simplified Accounting Balance Sheets and Profit and Loss Accounts.

Operational Capacity

Applicants must have the know-how, qualifications and resources to successfully implement the projects. This capacity will be assessed on the basis of the competence and experience of the applicants and their project teams, including operational resources (human, technical and other) or, exceptionally, the measures proposed to obtain it by the time the task implementation of the action starts.

For both the outdoor programme of EYE2027 and the music programme, applicants must demonstrate: at least three years' proven communication experience as a multiplier, able to mobilise wider networks with an explicit aim to connect with and empower young people; human resources whose competencies and qualifications are relevant to the organisation of an event as described, including very good communication skills in English and French (minimum requirement is B2 based on the Common European Framework of Reference for Languages); sound knowledge in European affairs (at least one project or activity must have been carried out in partnership with an EU Institution or body in the last four years); project management experience (proven capacity to manage projects of that scope based on projects and activities performed in the last four years).

For the outdoor programme of EYE2027, applicants must demonstrate proven experience in organising events or at least activities at similar events for at least 1,000 young participants aged 16 to 30 coming from different EU Member States. For the Music Programme of EYE2027, applicants must demonstrate proven experience in organising music contests for young artists aged 16 to 30 coming from different EU Member States.

To prove the above, applicants must submit:curriculum vitae or description of the profile of the people primarily responsible for managing and implementing the action; the organisation's annual activity report for the three last years; a list of previous projects and activities performed in the last three years and connected to the actions to be carried out.

Evaluation and Award Criteria

Evaluation Process

Proposals will be checked for formal requirements (admissibility and eligibility) and then evaluated by an evaluation committee for operational capacity and award criteria, then ranked according to their quality score. All proposals will be informed about the evaluation result. Successful proposals with the highest scores will be invited for grant preparation; others will be put on the reserve list or rejected. Invitation for grant preparation does not constitute a formal commitment for funding. The European Parliament still needs to make various legal checks before grant award, including legal entity validation, financial capacity, exclusion check, and other verifications.

Award Criteria for Outdoor Programme

Proposals obtaining 60 points or less out of a maximum 100 will not be considered for the award of a grant. The overall threshold for funding is 60.5 points. ³

Award Criteria for Music Programme

Proposals obtaining 60 points or less out of a maximum 100 will not be considered for the award of a grant. The overall threshold for funding is 60.5 points.

Grant Agreement and Funding Terms

Form of Grant and Funding Rate

The grant will be an actual cost grant, meaning it will reimburse only certain types of costs (eligible costs) and only costs actually incurred by the beneficiary when implementing the proposal for the project, not budgeted costs. Co-financing shall take the form of reimbursement of up to 80 percent of eligible costs actually incurred by the beneficiary and its affiliated entities. The non-profit rule will not apply for this call under the conditions of Article 195(3) of EU Financial Regulation 2024/2509.

Eligible Cost Categories

• Personnel costs: employees, natural persons under direct contract, seconded persons, and volunteers on the basis of unit costs (costs for volunteers cannot represent more than 50 percent of the total estimated costs and contributions)
• Subcontracting costs: subject to special rules and must be approved by the European Parliament (generally subcontracting of 30 percent of the total eligible cost or more will be subject to specific justification)
• Purchase costs: travel and subsistence, equipment depreciation, other goods, works and services
• Financial support to third parties: in the form of grants, prizes or similar forms of support
• Indirect costs: flat rate of 7 percent of incurred costs

Specific cost eligibility conditions include:non-deductible VAT is eligible (but VAT paid by beneficiaries that are public bodies acting as public authority is not eligible); volunteer costs are considered as eligible personnel costs in accordance with EU regulations and shall take the form of unit costs; applicants are requested to include civil and liability insurance or other equivalent insurance covering their planned activities; for grants above €60,000, the beneficiary must submit with its request for final payment a certificate on financial statement established by an independent auditor.

Payment Arrangements

After signing the grant agreement, the beneficiary will receive a first pre-financing payment to start working on the action (float of up to 70 percent of the maximum grant amount). The pre-financing will be paid 30 days from entry into force of the Grant Agreement. The final grant amount will be calculated after assessment by the Parliament of the financial report and the eligibility of the actual incurred costs. If the total of earlier payments is higher than the final grant amount, the European Parliament will ask the beneficiary to pay back the difference (recovery). All payments will be made to the beneficiary signing the Grant Agreement.

Submission Requirements and Process

How to Submit

Proposals must be submitted electronically via the Funding and Tenders Portal Electronic Submission System (accessible via the Topic page in the Search Funding and Tenders section). Paper submissions are not possible. Proposals must be submitted before the call deadline of 11 June 2026 at 17:00 Brussels time. Applicants are strongly advised to complete their application sufficiently in advance of the deadline to avoid any last minute technical problems. Problems due to last minute submissions will be entirely at the applicant's risk. Call deadlines cannot be extended.

Application Form Components

The Application Form consists of:Part A (to be filled in directly online) containing administrative information about the participant and the summarised budget for the project (mandatory); Part B (to be downloaded from the Portal Submission System, completed and then assembled and re-uploaded as PDF in the system) containing the description of the proposed action (mandatory); Activity form for Outdoor programme of EYE2027 (to be uploaded, mandatory); Key Performance Indicators (KPI) (to be uploaded, mandatory); Detailed budget table (to be uploaded, mandatory); Other annexes and supporting documents (to be uploaded in the format requested in the application form).

Proposals must be complete and contain all parts, annexes and supporting documents at the time of submitting the proposals. Failure to submit annexes indicated as mandatory will lead to the inadmissibility of the proposal without further consideration. Proposals are limited to 50 pages. Evaluators will not consider any additional pages. The application must be legible, accessible and printable.

Mandatory Supporting Documents

• Curriculum vitae or description of the profile of the people primarily responsible for managing and implementing the action
• The organisation's annual activity report for the three last years
• A list of previous projects and activities performed in the last three years and connected to the actions to be carried out
• Financial statement (including balance sheet, profit and loss accounts and annexes) for the last financial year for which accounts have been closed
• Restructured Simplified Accounting Balance Sheets and Profit and Loss Accounts (template available in the Submission System)
• Declaration on Honour confirming compliance with eligibility and non-exclusion criteria

Registration Requirements

Before submitting the application, all beneficiaries and affiliated entities must be registered in the Participant Register. The participant identification code (PIC) (one per participant) is mandatory for the Application Form. If an entity is not registered yet, applicants should be reactive and provide the necessary documents as soon as possible. Beneficiaries and affiliated entities will have to be validated by the Central Validation Service (REA Validation). For the validation, they will be requested to upload documents showing legal status and origin.

Exclusion Criteria

Applicants which are subject to EU administrative sanctions (exclusion or financial penalty decision) or in one of the following exclusion situations that bar them from receiving EU funding cannot participate: bankruptcy, winding up, affairs administered by the courts, arrangement with creditors, suspended business activities or other similar procedures; in breach of social security or tax obligations; guilty of grave professional misconduct; committed fraud, corruption, links to a criminal organisation, money laundering, terrorism-related crimes, child labour or human trafficking; shown significant deficiencies in complying with main obligations under an EU procurement contract, grant agreement, prize, expert contract, or similar; guilty of irregularities within the meaning of Article 1(2) of Regulation No 2988/95; created under a different jurisdiction with the intent to circumvent fiscal, social or other legal obligations in the country of origin or created another entity with this purpose.

Applicants will also be refused if during the award procedure they misrepresented information required as a condition, or if they were previously involved in the preparation of the call and this entails a distortion of competition that cannot be remedied otherwise (conflict of interest).

Sustainability and Accessibility

Sustainability is one of the most important issues for young people nowadays. The European Parliament aims for the EYE to set the standard for sustainable event management at the European level. For the next editions of the EYE, the European Parliament will build on the certification obtained for EYE2021 and EYE2023, remaining in the spirit of ISO 20121 even though the European Parliament will no longer seek certification. Sustainability covers environmental, economic and social measures, such as accessibility and inclusivity.

Numerical targets will be set in relation to certain environmental, economic and social sustainability elements of the EYE2027. The beneficiary may be asked to collect and provide data on key event metrics, including carbon emissions (in particular those linked to transport of persons: participants, speakers, staff of the beneficiary and the sub-grantees) and number of local partners. The environmental impacts of the EYE2027 will be included in the performance metrics and reporting of the European Parliament's environmental management system.

Activities in both categories should be widely accessible and attractive to young people coming both from across Europe and the Strasbourg region, irrespective of their age, intellectual capacity or health or level of fitness. All communication material must be inclusive, acknowledge diversity and appeal to the target group. Applicants are encouraged to apply the European Parliament's inclusive Communication Guidelines.

Key Principles of the EYE

The outdoor and music programmes in the EYE Village should be organised according to the following principles: Youth Participation and Co-Creation - events must be co-designed with the active involvement of young people, consulting them on topics to be addressed, formats to be used, and selection of speakers, as well as incorporating their ideas for the overall design of the events; European Dimension and Political Pluralism - topics addressed must clearly reflect a strong European dimension, be explicitly highlighted in the design of activities and in communication and promotion, reflect and promote the fundamental values of the European Union, ensure the active presence of Members of the European Parliament, guarantee political pluralism and balance, and include different perspectives; Sustainability and Inclusiveness - the EYE contributes to the achievement of the Sustainable Development Goals by looking for solutions to global challenges that young people face, and strives to promote equality, inclusiveness and sustainability with a strong commitment to accessibility for everyone.

Support Provided by the European Parliament

The European Parliament is in charge of the overall set-up, design and lay-out of the EYE Village. This includes: basic logistics (stages, tents, modular furniture, audio-visual equipment, WI-FI, etc.), provided in coordination with the beneficiary and in accordance with the needs of the outdoor programme; visual elements (signposting, maps and plans, screensavers); liaising with national and local authorities to obtain the necessary permits for the EYE Village; security and safety, notably through the provision of security agents.

Other forms of European Parliament support include:a team of volunteers deployed to ensure a fluid flow of participants; an online platform allowing participants to register for the event and book their activities; liaison with Members of European Parliament who could be interested in the programme; sign-language interpretation for selected activities; official EYE website in 6 languages (English, French, German, Spanish, Italian and Polish) and a social media community on Facebook and Instagram; a code of conduct applicable to the whole event, including the outdoor programme, and the presence of a Trusted person, a professional mediator available onsite.

Location of the EYE Village

The site of the EYE Village, in the vicinity of the European Parliament, will be defined in collaboration with the municipality of Strasbourg and will be confirmed in autumn 2026. At this stage, two possible locations are under consideration. The first option concerns the area close to the main entrance of the European Parliament, between Boulevard de Dresde and Allée du Printemps, along Rue Lucien Febvre and the Parliament forecourt. The second option concerns the Île des sports area, which was used during EYE2025. Applicants are expected to design activities that can be implemented in either of the above site configurations, demonstrating flexibility in spatial design, crowd management and logistics, taking into account varying layouts and capacities.

Contact and Support

For individual questions on the Portal Submission System, applicants should contact the IT Helpdesk. Non-IT related questions should be sent to dgcommsubvention@europarl.europa.eu and eye@europarl.europa.eu. Applicants should indicate clearly the reference of the call and topic to which their question relates. Applicants are invited to read and consult the following documents before addressing their questions: Online Manual, Portal FAQ (for general questions), and the Topic page, which is regularly updated with call updates and additional information.

Important Information

• Applicants may only submit one proposal in total
• Proposals may be changed and re-submitted until the deadline for submission
• By submitting the application, all applicants accept the call conditions set out in the Call Document
• Proposals that do not comply with all the call conditions will be rejected
• There is a strict prohibition of double funding from the EU budget
• Any given action may receive only one grant from the EU budget and cost items may under no circumstances be declared to two different EU actions
• Proposals for actions that have already been completed will be rejected
• Combination with EU operating grants is possible if the project remains outside the operating grant work programme and cost items are clearly separated in accounting and not declared twice
• In accordance with Article 38 of the EU Financial Regulation, information about EU grants awarded is published each year on the Europa website, including beneficiary names, addresses, the purpose for which the grant was awarded, and the maximum amount awarded
• The publication can exceptionally be waived on reasoned and duly substantiated request if there is a risk that disclosure could jeopardise rights and freedoms under the EU Charter of Fundamental Rights or harm commercial interests

Additional Resources

Applicants should consult the following documents available on the EU Funding and Tenders Portal: Call for Proposals EP-COMM-SUBV; Annex I - European Parliament youth offer visual identity guidelines; Annex II - Inclusive Communication Guidelines of the European Parliament; Annex III - EYE Sustainability policy; Annex IV - EYE2025 Village plan; Annex V.a - Key Performance Indicators for Outdoor programme of EYE2027; Annex V.b - Key Performance Indicators for Music programme of EYE2027; Annex VI - Activity form for the EYE Village; Annex VII - Detailed Estimated Budget; Annex VIII.a - Application Form for Outdoor programme of EYE2027; Annex VIII.b - Application Form for Music programme of EYE2027; Annex IX - Simplified Accounting Balance Sheets and Profit and Loss Accounts; Annex X - Declaration on Honour; Annex XI - Model Grant Agreement; Annex XII - Reimbursement rules of the European Parliament for speakers and moderators; EU Financial Regulation 2024/2509; Rules for Legal Entity Validation, LEAR Appointment and Financial Capacity Assessment; EU Grants AGA - Annotated Model Grant Agreement; Funding and Tenders Portal Online Manual; Funding and Tenders Portal Terms and Conditions; Funding and Tenders Portal Privacy Statement; European Parliament's Multi-annual Work Programme for grants in the area of communication; Guide for Applicants.

The official call documentation and all application materials are available on the EU Funding and Tenders Portal.

Footnotes

1. 1The EYE (European Youth Event) is a biennial event that brings together thousands of young people from across the European Union and beyond. The EYE2027 edition is planned for May 2027 and should attract between 5,000 and 6,000 young people over two days. More information is available at www.EYE2027.eu
2. 2The European Parliament reserves the right not to award all available funds or to redistribute them between the call priorities, depending on the proposals received and the results of the evaluation.
3. 3Proposals that pass the overall threshold will be considered for funding within the limits of the available call budget. Other proposals will be rejected.