Detection of illicit trade

Overview

Call EUAF-2026-TA-04 under the Union Anti-Fraud Programme Technical Assistance funds purchase and maintenance of detection equipment and IT tools plus mandatory specialized training to strengthen customs and other authorities' capacity to detect smuggled and counterfeit goods, notably tobacco. The total TA call budget is €10,800,000, project minimum €100,000 and maximum grant up to €1,620,000 (15% of the call), with a standard funding rate of 80 percent and VAT and personnel costs ineligible. Eligible applicants are single applicants only, specifically national or regional public authorities and international organisations tasked with protecting the EU financial interests, and projects normally last 12 to 24 months. The call opens 17 March 2026 and closes 7 May 2026 at 17:00 CET, and applications must be submitted via the EU Funding and Tenders Portal using the EUAF templates and required annexes.

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Highlights

Detection of illicit trade — EUAF-2026-TA-04 (Technical Assistance)

What it funds

Scope and required activities

Purchase and maintenance of equipment and IT tools to strengthen operational and technical capacity to detect smuggled and counterfeited goods (including cigarettes and tobacco evading VAT, customs duties or excise). Actions must include specialised training for staff to operate purchased tools; events/workshops are discouraged under this technical assistance topic.

Who can apply:Single applicants only. Eligible applicants are legal entities (public or private) — for this Technical Assistance topic specifically national or regional public authorities and international organisations whose task is to protect the EU financial interests (notably customs and law enforcement bodies).

  1. 1Budget: €10,800,000 allocated to the EUAF Technical Assistance call (2026).
  2. 2Per-project budgets: minimum €100,000; maximum grant request up to 15% of the call budget (max approx. €1,620,000).
  3. 3Funding rate: standard 80% of eligible costs (possibility of 90% for priority actions where justified).
  4. 4Eligible costs include equipment purchase/maintenance, IT tools, related installation and compulsory training; VAT is not eligible.
  5. 5Application must be submitted electronically via the Funding & Tenders Portal using the EUAF application templates.
Call status / identifiersEUAF-2026-TA (Technical Assistance) — Topic EUAF-2026-TA-04
Opening date17 March 2026
Deadline07 May 2026 — 17:00 Brussels time (single-stage)
Available budget (Technical Assistance stream)€10,800,000
Typical project sizeFrom €100,000 up to approx. €1,620,000 (max 15% of call budget)

Evaluation includes conformity with EUAF objectives, quality, value for money and added value for protecting EU financial interests; individual and overall scoring thresholds apply. Projects normally last 12–24 months.

How to apply:Submit a single proposal via the EU Funding & Tenders Portal using the EUAF standard application form and required annexes (detailed budget table, price quotations for equipment, etc.). Follow admissibility, eligibility and documentation rules in the call document 1.

Footnotes

  1. 1Call document and templates (application form, detailed budget table, model grant agreement and annexes) are available on the Funding & Tenders Portal topic page EUAF-2026-TA-04 topic page.

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Breakdown

Detection of illicit trade — EUAF-2026-TA-04 (Union Anti-Fraud Programme — Technical Assistance)

Programme: Union Anti-Fraud Programme (EUAF). Call: Technical Assistance (EUAF-2026-TA). Topic code: EUAF-2026-TA-04. Type of action: EUAF-PJG EUAF Project Grants. Model Grant Agreement: EUAF Action Grant Budget-Based [EUAF-AG]. Opening date: 17 March 2026. Deadline: 07 May 2026, 17:00 Brussels time. Deadline model: single-stage. Submission: via the EU Funding & Tenders Portal EU Funding & Tenders Portal — Topic page. Contact for this call: olaf-fmb-hercule-ta@ec.europa.eu 1.

Objective, Scope and Expected Outcome

Objective: Reinforce beneficiaries’ operational and technical capacity to detect smuggled and counterfeit goods that harm the EU budget and the single market. This topic specifically targets detection of illicit trade including cigarettes and tobacco intended to evade VAT, customs duties and/or excise taxes.

Scope of activities: Co-funding for the purchase and maintenance of equipment and IT tools that strengthen detection capacities at borders and inland controls, including checks on trucks, containers, vehicles and other means of transport. The action must include specialised training for staff on operating the purchased equipment and tools. The training component must be directly linked to the purchased equipment and be proportionate and reasonable in cost relative to that equipment 1.

Expected outcome and indicators: Improved technical capacity of beneficiaries (notably customs authorities) to detect suspicious movements and verify those movements. Monitored through the number of new features implemented in IT systems and the number of verifications and hits that result from using the new equipment 1.

Budget and Funding Framework

Total call budget (EUAF-2026-TA, all topics): €10,800,000. Project size threshold: minimum total project budget €100,000 for Technical Assistance. Maximum grant request per project: up to 15% of the available call budget, i.e., up to €1,620,000 1.

Funding rate: 80% of eligible costs by default. Possibility to request up to 90% for priority actions that reflect: (a) findings in the annual reports on the implementation of Article 325 TFEU (vulnerabilities posing greatest threats to the EU’s financial interests); or (b) findings of the European Court of Auditors’ Special Report 19/2017 on import procedures. No-profit rule applies. Grants may be reduced in case of non-compliance 1.

Cost eligibility specifics for Technical Assistance: personnel costs are not eligible; equipment may be charged at full cost, including maintenance and delivery/installation; training linked to equipment should be budgeted under Other goods, works and services; travel and subsistence (where relevant) must use unit costs per Commission Decision, where applicable; VAT is ineligible; indirect costs flat-rate is 0%. Additional ineligible costs include infrastructure and land purchase. Financial support to third parties is not allowed 1.

Eligibility, Applicants and Consortium

Eligible countries: EU Member States (including overseas countries and territories), and listed EEA countries or countries associated to EUAF, or countries in ongoing association negotiations provided the agreement enters into force before grant signature. International organisations are eligible and are exempt from country restrictions. EU bodies (except the Commission’s Joint Research Centre) cannot be beneficiaries 1.

Eligible applicant types for this Technical Assistance call: national or regional public authorities, or international organisations whose task is to protect the EU’s financial interests. Other entities may participate only as associated partners, subcontractors, or third parties providing in-kind contributions, but will not receive grant funding as beneficiaries under this call 1.

Consortium requirement: Single-applicant projects only. Applications by single beneficiaries are allowed; affiliated entities and other participants are permitted if needed. Multi-beneficiary consortia are not foreseen under this call topic 1.

What the Grant Can Fund (Illustrative Activity Types)

  • Acquisition and maintenance of detection equipment and IT tools to identify smuggled or counterfeit goods, including tobacco and cigarettes entering the EU with the intent to evade VAT, customs duties and/or excise taxes.
  • Adapted transport equipment, IT hardware/software, audiovisual devices if clearly demonstrated to help prevent and combat fraud affecting the EU’s financial interests.
  • Specialised training necessary for staff to operate purchased equipment/tools, directly linked to those purchases.
  • Complementary upgrades or integration features in IT systems that improve detection capability and verifications, with measurement via verifications/hits and new IT features.

Note: Events/workshops not directly linked to purchased equipment are discouraged under Technical Assistance and should instead be proposed to the separate EUAF-2026-TRAI call (Training, Conferences, Staff Exchanges and Studies). Proposals should ensure complementarity and avoid duplication with the Customs Control Equipment Instrument (CCEI) and other EU programmes; interoperability and complementarity will be assessed under award criteria 1.

Evaluation and Award

Procedure: Single-stage submission and single-step evaluation. Proposals first checked for admissibility and eligibility, then evaluated on operational capacity and award criteria. Indicative timetable: evaluation May–October 2026; information on results November 2026; grant agreement signature November–December 2026 1.

Award criteriaMax pointsMinimum pass score
Conformity with EUAF Programme objectives3018
Quality2012
Value for money2012
Added value for protection of EU financial interests3018
Overall threshold10060

Priority order for ex aequo proposals considers thematic coverage gaps, then scores for Added Value, Conformity, Quality, and finally portfolio balance across geography and topics 1.

Grant Set-up, Reporting and Payments

Project duration: normally 12–24 months (extensions possible by amendment). Starting date usually after grant signature; retroactivity may be granted exceptionally but never earlier than proposal submission date 1.

Deliverables for Technical Assistance: mandatory ex post implementation questionnaire to be submitted one year after the end of the action. Milestones are not applicable for EUAF calls 1.

Payments: normally 50% prefinancing after grant enters into force (or after financial guarantee, if required), no interim payments, balance paid at project end after approval of final report. Prefinancing guarantees may be required and are set during grant preparation. No indirect costs for Technical Assistance (0%). Revenues of for-profit organisations must be declared and profits will be deducted from the final grant amount 1.

Admissibility and Submission

Submission: electronic only via the EU Funding & Tenders Portal. Part A (administrative and summary budget online), Part B (technical description uploaded in template), and mandatory annexes. Part B page limit: 70 pages maximum. Proposals must be complete, consistent and submitted before the deadline. Project acronym naming convention: Year-Country-Acronym (e.g., 2026-BE-REI) 1.

Mandatory annexes for this Technical Assistance call include: detailed budget table (Excel template from Submission System) and documents supporting price estimates for equipment (e.g., quotations, supplier brochures) clearly tied to the detailed budget table. A list of key previous projects from the last 3 years is also required (Part B). CVs and annual activity reports are not applicable 1.

Partner search: Publishing partner requests is available to LEARs, Account Administrators, or self-registrants and users with a public Person profile via the Portal. Note: this topic accepts single-applicant projects; partners may be sought for affiliated entities, associated partners, or subcontractors as appropriate 1.

Detailed Budgeting and Costing Rules (Technical Assistance)

  • Use the official Detailed Budget Table Excel template from the Portal Submission System. Do not alter macros; blue cells calculate automatically; enter data only in white cells.
  • For Technical Assistance equipment lines, start input from the specified row in the template; add one line per equipment item with clear descriptions and direct cross-references to supplier quotes.
  • Place compulsory training costs linked to the equipment under category C.3 Other goods, works and services.
  • Consumables under C.3 are not eligible for Technical Assistance; ensure only eligible items are included.
  • Travel and subsistence for training and related events must use unit costs per Commission Decision where applicable and be entered under C.1 with destination-based unit amounts; if several unit costs apply, separate lines must be used.
  • Ensure the online summarised budget (Part A) matches the detailed budget table totals; any discrepancy will be resolved in favour of the Part A totals.
  • VAT is ineligible for Technical Assistance; ensure unit prices and totals exclude VAT for cost claims 1.

Who Should Apply and What to Propose

Eligible Applicant Types

Eligible: national or regional public authorities with responsibilities to protect the EU’s financial interests (e.g., customs, anti-fraud, law enforcement bodies) and international organisations with such tasks. Not eligible as beneficiaries: universities, research institutes, nonprofits, SMEs or large enterprises; however, they may contribute as subcontractors or associated partners without receiving grant funding as beneficiaries under this call 1.

Target Sector and Activities

Target sector themes: customs controls, anti-fraud enforcement, illicit trade detection, tobacco products smuggling and counterfeits, border checks, risk-based verifications, IT systems for detection and analytics, surveillance and inspection support technologies. Proposals should emphasise operational deployment, measurable detection improvements, and staff upskilling on new tools 1.

Project Stage and Readiness

Stage: operational deployment and capacity building. Projects are expected to purchase, install and commission equipment and IT tools, integrate new features into existing systems where relevant, and perform training leading to measurable verification and detection outputs. Pilot deployment is acceptable if tied to concrete operational use and measurable results 1.

Key Administrative and Legal Provisions

  • Financial and operational capacity: Applicants must demonstrate stable resources and relevant know-how; public bodies and international organisations are generally exempt from financial capacity checks.
  • Exclusion: Standard EU exclusion criteria apply (e.g., bankruptcy, grave professional misconduct, fraud/corruption, non-payment of taxes/social security). Entities under EU restrictive measures are not eligible.
  • Geographic location of activities: Usually within eligible countries; specific exceptions may be agreed for activities essential to protecting the EU’s financial interests.
  • IPR and visibility: Beneficiaries retain ownership of results; EU visibility (emblem and funding statement) is mandatory on communication activities and major results/equipment funded; specific clauses on rights of use for EU communication apply.
  • Record-keeping: Keep original or legally valid digital records as per EU rules; timekeeping not applicable to TA personnel costs since they are ineligible; maintain evidence for purchases, deliveries, installations, trainings, and equipment use/outputs.
  • Durability: Specific rules on durability apply for Technical Assistance in Annex 5 of the MGA; ensure continued availability and proper use of co-funded equipment beyond the project end 3.

Application Structure and Templates

Application Forms and Content:Part A (online): administrative data, participant details, summarised budget, declarations. Part B (upload): technical description using the EUAF template, covering conformity with EUAF objectives, needs analysis, concept/methodology, management, risk management, value for money, impact and added value, communication and visibility, sustainability, and detailed work plan with work packages, tasks, deliverables, and timetable. Annexes: Detailed Budget Table (Excel), list of previous projects (last 3 years), and for TA, price quotations/supplier brochures supporting the budget. The standard EUAF application and MGA templates are referenced in the Portal and call documents EUAF Application Form (example; for reference) EUAF Model Grant Agreement (reference) 2.

Common Errors to Avoid in Budgeting and Forms:Do not scan and upload forms; upload digital originals. Do not alter the Detailed Budget Table template or corrupt macros. Ensure one line per equipment item with detailed descriptions and direct linkage to supplier quotes. Enter travel unit costs by destination and distance band, not averages, with separate lines for differing unit costs. Keep Part A and Detailed Budget Table amounts consistent. For TA, exclude consumables under C.3, exclude VAT, and place compulsory training costs under C.3. For declarations: type of applicant, higher funding rate justification, and double funding statements must be accurate; if the project has not received other funding, the double-funding answer must be YES (i.e., no double funding) 1.

Categorisation and Structured Information

Eligible Applicant Types:National public authority, regional public authority, international organisation with a mandate to protect the EU’s financial interests. Other entities (e.g., SMEs, large enterprises, universities, research institutes, nonprofits) are not eligible as beneficiaries under this Technical Assistance call but may participate as subcontractors, associated partners, or in-kind contributors without receiving grant funds as beneficiaries.

Funding Type:Grant (budget-based action grant with mixed actual cost and simplified cost elements, using the EUAF Model Grant Agreement).

Consortium Requirement:Single applicant. Affiliated entities and other participants may be involved if needed.

Beneficiary Scope (Geographic Eligibility):EU Member States (including OCTs); listed EEA countries or countries associated to EUAF; countries in ongoing association negotiations that enter into force before grant signature. International organisations are eligible irrespective of country listing.

Target Sector:Customs and law enforcement, anti-fraud, illicit trade detection, tobacco smuggling and counterfeits, operational ICT and data analytics for detection, inspection and surveillance technologies, risk-based control systems.

Mentioned Countries:Regionally: European Union, EEA, associated countries to EUAF. No specific individual countries listed by name in the topic text; scope is EU/EEA/associated as per eligibility.

Project Stage:Operational deployment and capacity building, including procurement, installation, integration of equipment/IT tools, and specialised staff training, with measurable verification and hits as outputs.

Funding Amount:Call budget for Technical Assistance (all topics): €10.8 million. Minimum project size: €100,000. Maximum grant per project: up to €1,620,000 (15% of call budget). Typical funding rate: 80% (up to 90% for priority actions).

Application Type:Open call, single-stage submission via the EU Funding & Tenders Portal.

Nature of Support:Money (co-financing grant). Non-financial services are not part of this topic’s award.

Application Stages:1 stage (single submission and single-step evaluation).

Success Rates:Not published in the topic documents. No historical success rate is provided.

Co-funding Requirement:Yes. Applicants must co-finance at least 20% of eligible costs for standard actions, or at least 10% if awarded under the higher 90% funding rate for priority actions. VAT is ineligible. Indirect costs are 0% for Technical Assistance.

Timeline, Help and Links

  • Opening date: 17 March 2026; Deadline: 07 May 2026 at 17:00 Brussels time.
  • Evaluation: May–October 2026; Results: November 2026; Grant signature: November–December 2026.
  • Support: olaf-fmb-hercule-ta@ec.europa.eu for TA call; IT Helpdesk via Portal for submission issues; Online Manual for Portal procedures.
  • Reference documents: EUAF Call Document, Annual Work Programme, EUAF Regulation 2021/785, EU Financial Regulation 2024/2509, EU Grants AGA — Annotated Model Grant Agreement, Model Grant Agreement (EUAF), Application Form templates, Detailed Budget Table (EUAF TA) — all available via the Portal reference links on the topic page 1.

Why this Matters — Summary for Decision-Makers

This opportunity finances concrete, measurable upgrades in Member State and eligible authority capacities to detect illicit trade that damages the EU budget, with a focused emphasis on tobacco and cigarette smuggling. It co-funds the full purchase and maintenance of detection equipment and IT tools and requires a targeted training component to ensure operational uptake. The programme is expressly designed for single-applicant public authorities or international organisations tasked with protecting the EU’s financial interests, using a straightforward single-stage application. Funding covers 80% of eligible costs by default, with potential for 90% in priority cases aligned with Article 325 TFEU and the European Court of Auditors’ findings. The grant setup for Technical Assistance is highly specific: personnel costs are not eligible, equipment is funded at full cost, indirect costs are set at 0%, VAT is ineligible, and training linked to the purchased equipment must be included. Projects should deliver verifiable operational outputs (e.g., number of extra verifications and hits, new IT features deployed) and explicitly avoid overlap with other EU-funded instruments such as the Customs Control Equipment Instrument. The call is competitive, with clear award criteria stressing relevance to EUAF objectives, implementation quality, value for money, and EU-level added value, including sustainability and dissemination plans. In short, this is a targeted, implementation-focused grant to acquire and deploy advanced detection capabilities against illicit trade, helping customs and relevant authorities quickly translate funding into measurable enforcement results across the Union 1.

Footnotes

  1. 1Primary sources: EU Funding & Tenders Portal topic page EUAF-2026-TA-04: Detection of illicit trade EU Funding & Tenders Portal — Topic page, and EUAF 2026 Call Document for Technical Assistance and Training (Version 1.0, 12 March 2026) EUAF-2026-TA/TRAI Call document.
  2. 2Reference templates: EUAF Application Form (example; for information only; actual templates are in the Submission System) EUAF Application Form (example), EUAF Model Grant Agreement EUAF MGA.
  3. 3Model Grant Agreement provisions including cost eligibility, indirect costs, VAT ineligibility, reporting, payments, durability and visibility obligations, and checks/audits are detailed in the EUAF MGA and AGA references cited above EUAF MGA.

Short Summary

Impact

Strengthen customs and competent authorities' technical and operational capacity to detect and verify smuggled and counterfeit goods, measured by increased verifications, hits and new IT features implemented.

Applicant

Demonstrated operational experience in customs/anti-fraud controls, procurement and deployment of detection equipment and IT systems, plus ability to deliver and document specialised training for staff.

Developments

Procurement, installation and maintenance of detection equipment and IT tools (e.g., scanners, automated detection systems, mobile labs) and integration of related IT features, combined with mandatory operator training.

Applicant Type

Government organizations (national or regional public authorities) and international organisations responsible for protecting the EU's financial interests, notably customs and law enforcement bodies.

Consortium

Single applicants only; multi-beneficiary consortia are not foreseen for this topic.

Funding Amount

Minimum project budget €100,000; maximum grant request up to €1,620,000 (15% of the call budget); typical co-financing 20% (or 10% if 90% funding rate awarded); standard funding rate 80% (possible 90% in justified priority cases).

Countries

Eligible: EU Member States (including overseas countries and territories), EEA countries, countries associated to the programme and countries whose association enters into force before grant signature; international organisations may apply irrespective of country listing.

Industry

Anti-fraud / customs enforcement and border security (protection of the EU's financial interests; targeted at illicit trade detection, notably tobacco/cigarette smuggling).

Additional Web Data

Detection of Illicit Trade - EUAF-2026-TA-04

Funding Opportunity Overview

This is a call for proposals under the Union Anti-Fraud Programme (EUAF) Technical Assistance stream, specifically focused on strengthening customs authorities' capacity to detect smuggled and counterfeited goods. The call supports the purchase and maintenance of equipment and IT tools, combined with mandatory specialized training for staff operating these tools.

Key Dates and Deadlines

EventDate
Call Opening17 March 2026
Submission Deadline7 May 2026 at 17:00 CET (Brussels time)
Evaluation PeriodMay - October 2026
Evaluation Results NotificationNovember 2026
Grant Agreement SignatureNovember - December 2026

Funding Amount and Budget

The total available budget for all four Technical Assistance topics (EUAF-2026-TA-01 through TA-04) is €10,800,000. This budget is shared across four distinct topics, with the Detection of Illicit Trade topic EUAF-2026-TA-04 being one of four equal priorities. Individual project budgets must meet minimum and maximum thresholds as specified below.

Project Budget Requirements:Minimum project budget is €100,000. Maximum grant amount that can be requested is up to 15 percent of the available call budget, which equals €1,620,000 per project.

Eligible Applicants and Beneficiaries

For the Technical Assistance call, only single applicants are allowed. Eligible beneficiaries must be national or regional public authorities or international organisations whose task is to protect the EU financial interests. This typically includes customs authorities, border guards, law enforcement agencies, and similar public bodies responsible for detecting and combating illicit trade.

Eligible Countries:EU Member States (including overseas countries and territories), EEA countries, countries associated with the EUAF Programme, and countries in ongoing negotiations for an association agreement where the agreement enters into force before grant signature.

Project Scope and Expected Outcomes

The call aims to strengthen and improve beneficiaries' technical capacity to detect suspicious movements and verify such movements, including by checking trucks, containers and other types of vehicles and means of transport. Success will be measured by the number of new features in IT systems or the number of verifications and hits following the use of the new equipment.

Eligible Activities:

  • Purchase and maintenance of equipment and IT tools to strengthen operational and technical capacity to detect smuggled and counterfeited goods
  • Focus on cigarettes and tobacco imported into the EU with intention of evading VAT, customs duties and/or excise taxes
  • Specialized training for staff to operate the purchased equipment and tools (mandatory component)
  • Equipment may include scanners, automated detection systems, mobile laboratories, and related IT infrastructure

Funding Rate and Grant Terms

The standard funding rate is 80 percent of eligible costs. A higher funding rate of 90 percent may be available if the proposal reflects findings of annual reports on implementation of Article 325 TFEU on combating fraud or findings of the European Court of Auditors' Special Report 19/2017 on import procedures.

Grant Form:Budget-based mixed actual cost grant. The grant reimburses only eligible costs actually incurred, not budgeted costs. Grants may not produce a profit, meaning the surplus of revenues plus EU grant over costs must be zero or negative.

Eligible and Ineligible Costs

Eligible Cost Categories:

  • Equipment costs (full cost including purchase, maintenance, delivery and installation)
  • IT tools and software (full cost)
  • Specialized training for staff (mandatory, must be proportionate to equipment costs)
  • Travel and subsistence (using unit costs or actual costs)
  • Subcontracting costs (if necessary and justified)
  • Other goods, works and services directly linked to the action

Ineligible Costs:

  • VAT (always ineligible)
  • Personnel costs (not eligible for Technical Assistance call)
  • Infrastructure and land purchase
  • Costs declared under other EU grants (double funding prohibited)
  • Costs for staff of national administrations undertaking normal activities
  • Costs for EU institution staff or representatives

Project Duration

Projects should normally range between 12 and 24 months. Extensions are possible if duly justified and approved through an amendment to the grant agreement.

Evaluation Criteria and Award Process

Proposals will be evaluated against four main criteria, each with specific point allocations and minimum pass scores. The evaluation follows a single-stage submission and one-step evaluation procedure.

Award CriterionMaximum PointsMinimum Pass Score
Conformity with EUAF Programme Objectives3018
Quality2012
Value for Money2012
Added Value for Protection of EU Financial Interests3018
Overall Score10060

Proposals must pass all individual thresholds AND the overall threshold of 60 points to be considered for funding. Within the limits of available budget, proposals will be ranked by score and funded in order of merit.

Application Requirements and Documents

Mandatory Documents:

  • Application Form Part A (administrative information, filled online in Portal)
  • Application Form Part B (technical description, maximum 70 pages, downloaded template completed as PDF)
  • Detailed Budget Table (Excel format with supporting price quotations)
  • Documents supporting price estimates for equipment (price quotations, supplier brochures)
  • List of previous projects (key projects for last 3 years)
  • Declaration of honour confirming eligibility and compliance

All proposals must be submitted electronically via the EU Funding and Tenders Portal. Paper submissions are not accepted. Applicants must register their organization in the Participant Register before submission and obtain a 9-digit participant identification code (PIC).

Financial and Operational Capacity Requirements

Applicants must demonstrate stable and sufficient resources to successfully implement the project. Public bodies and international organisations are exempted from the financial capacity check. For other entities, the check is normally waived if the individual requested grant amount does not exceed €60,000.

Applicants must have the know-how, qualifications and resources to successfully implement the project. This includes sufficient experience in projects of comparable size and nature. Public bodies, Member State organisations and international organisations are exempted from the operational capacity check.

Exclusion Grounds

Applicants subject to EU exclusion decisions or in any of the following situations cannot participate: bankruptcy or similar procedures, breach of social security or tax obligations, grave professional misconduct, fraud, corruption, links to criminal organisations, money laundering, terrorism-related crimes, child labour, human trafficking, significant deficiencies in complying with main obligations under EU contracts, or irregularities affecting EU financial interests.

Grant Agreement and Payment Terms

Payment Schedule:

  • Initial prefinancing: approximately 50 percent of maximum grant amount, paid 30 days from entry into force or financial guarantee (whichever is latest)
  • No interim payments
  • Final payment: balance calculated after project completion and approval of final report, paid 90 days from receiving final periodic report

Prefinancing Guarantee:A prefinancing guarantee may be required, normally equal to or lower than the prefinancing amount. The guarantee must be in euro, issued by an approved bank or financial institution established in an EU Member State.

Reporting and Deliverables

For Technical Assistance projects, the mandatory deliverable is an ex post implementation questionnaire to be submitted one year after the end of the action. This questionnaire will measure the impact of the equipment and tools purchased, including the number of new features in IT systems or the number of verifications and hits achieved.

Beneficiaries must maintain records and supporting documents for at least 3 years after final payment to prove proper implementation of the action and eligibility of costs declared.

Complementarity and Coordination with Other EU Programmes

To avoid duplication of EU support, the EUAF targets acquisition of equipment that does not fall under the scope of the Customs Control Equipment Instrument (CCEI) or where beneficiaries are different authorities from those targeted by CCEI. Complementarity with other EU programmes and interoperability with other equipment or tools will be evaluated as part of the award criteria.

Contact and Support

For non-IT related questions about this call, applicants should contact: OLAF-FMB-HERCULE-TA@ec.europa.eu. For IT helpdesk support regarding the Portal submission system, contact the IT Helpdesk through the Portal. Applicants are encouraged to consult the Portal Topic page regularly for call updates and additional information.

Key Strategic Context

This call reflects the EU's commitment to protecting its financial interests by strengthening customs authorities' capacity to detect illicit trade, particularly smuggled tobacco and cigarettes. The focus on detection equipment and IT tools aligns with broader EU priorities on digitalisation, border security, and combating fraud affecting EU revenues through customs duties and excise taxes. The mandatory training component ensures that purchased equipment is effectively utilized by trained personnel.

Footnotes

  1. 1The call document and all application templates are available on the EU Funding and Tenders Portal at EU Funding & Tenders Portal. The specific call page for EUAF-2026-TA-04 contains the full call fiche, application forms, model grant agreement, and detailed budget templates required for submission.

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Reliability of age assessment methods in the context of security and border management

Call for ProposalForthcoming

HORIZON-CL3-2026-01-BM-03 is a Coordination and Support Action grant opportunity under Horizon Europe, focused on the reliability of age assessment methods within security and border management contexts. The total budget for this initiat...

November 5th, 2026

Protection of the euro against counterfeiting

Call for ProposalOpen

PERI-2026-ANTI-COUNTERFEIT is a Pericles IV call for proposals funding projects that prevent and combat counterfeiting of euro banknotes and coins by supporting cooperation, capacity building and exchange of best practices among competen...

April 21st, 2026