Betreuung der Überwachungszentrale und der technischen Anlagen des JRC Karlsruhe im 24- Stunden-Schichtbetrieb

The European Commission's Joint Research Centre (JRC) has issued a tender, designated EC-JRC/KRU/2025/RP/0461, for services related to the monitoring center and technical facilities at JRC Karlsruhe in Germany. This procurement opportunity, dated April 14, 2025, is focused on maintaining safety and security across buildings, laboratories, and technical installations through continuous monitoring and control services during 24-hour operations.

Eligible applicants for this contract primarily include private companies, likely large enterprises or specialized service providers, with expertise in both electrotechnical and mechanical engineering fields. The tender specifies that small and medium-sized enterprises (SMEs) are not specifically targeted. The submission method is electronic and applicants must provide evidence of the qualifications of the personnel intended for the project.

The total estimated value of the contract is €14 million over a duration of 72 months, indicating significant funding within a range of €1 million to €5 million annually. The procurement follows a restricted procedure, with a two-stage application process. Only pre-selected candidates will be invited to submit full proposals. Applications must be submitted by May 20, 2025, at 17:00 CET.

The scope of work includes staffing a monitoring center with qualified personnel capable of ensuring real-time responsiveness to safety and security challenges, conducting repairs, and performing ongoing maintenance tasks. Each shift, lasting eight hours, will require an electrical engineering specialist and a mechanical engineering specialist. Outside normal working hours, contractors must conduct patrols and respond to alarms, reinforcing the commitment to facility safety.

The contract will be awarded based on the lowest price. The geographic eligibility allows for participation from entities across EU member states, as well as the EEA and other associated countries. Further details regarding the tender, including additional specifications and required documentations, are published on the EU Funding and Tenders Portal.

The European Commission, Gemeinsame Forschungsstelle (JRC), has issued a call for tenders EC-JRC/KRU/2025/RP/0461 for the "Betreuung der Überwachungszentrale und der technischen Anlagen des JRC Karlsruhe im 24- Stunden-Schichtbetrieb" which translates to "Support of the monitoring center and the technical facilities of JRC Karlsruhe in 24-hour shift operation". The TED reference is 73/2025 239894-2025.

This is a restricted procedure with an estimated total value of 14,000,000 EUR. The contract duration is 72 months. The award method is lowest price. It is not a framework agreement.

The main classification (CPV) is 71700000 - Monitoring and control services.

The TED publication date is 14/04/2025, and the deadline for receipt of requests to participate is 20/05/2025 17:00 Europe/Berlin. Submissions must be sent exclusively at the address for submission given in the tender documents and the submission method is electronic.

The description of the tender is as follows: Buildings, technical equipment, laboratories and scientific facilities are to be kept in a safe condition inside and outside normal working hours by means of monitoring and control measures. To carry out these tasks, a permanent occupation of the monitoring center (ÜWZ) must be guaranteed. This is assigned to the technical infrastructure work area.

In addition to the permanent staffing of the ÜWZ during normal working hours, the activities of the employees to be deployed by the contractor include practical support for the working groups in the technical infrastructure during repair and maintenance work as well as recurring inspections, sometimes with external experts. Outside of normal working hours, the focus of the activities is on carrying out patrols and interventions in the event of faults and alarms.

The offer includes the implementation of a shift service with an 8-hour early, middle and late shift as well as an additional ÜWZ (day) shift on all working days. Each shift service must be staffed with a specialist in the field of electrical engineering (energy technology/telecommunications technology/measurement and control technology/mechatronics) and a specialist in the field of mechanics (gas, water, heating and air conditioning technology).

The coordination on the part of the contractor is carried out by two specialists, also in the fields of electrical engineering and mechanics, on all working days and serves as a contact person for the coordinator of JRC Karlsruhe.

Evidence of qualification must be submitted for the planned employees already for the application.

The selection criteria are: Suitability to pursue the professional activity, Economic and financial standing, and Technical and professional ability. Further details can be found in the tender documents.

The following documents are available for download:

DE01-Betreuung der ÜWZ ITCInvitation to submit a request to participate, published on 14/04/2025, Version 1, No translations available.
DE03-Betreuung ÜWZ AdminAnnexTender specifications - adm.part (requests to participate), published on 14/04/2025, Version 1, No translations available.
DE06-Betreuung ÜWZ VertragDraft contract (requests to participate), published on 14/04/2025, Version 1, No translations available.
DE05- Betreuung ÜWZ Financial OfferFinancial offer form (requests to participate), published on 14/04/2025, Version 1, No translations available.
DE02-Betreuung ÜWZ DoHDeclaration on honour (requests to participate), published on 14/05/2025, Version 2, No translations available.
DE04-Betreuung TSTechnical specifications (requests to participate), published on 14/04/2025, Version 1, No translations available.

There are also questions and answers available:

64510: A response indicates that an editable version of the Declaration on Honour will be published soon. Published on 14/05/2025 17:16.
64315: A question regarding an editable version of the Declaration on Honour (DoH) was answered by stating that an editable version has been published, allowing applicants to click "YES" to answer. Published on 12/05/2025 16:06.

In summary, this is a call for tenders by the European Commission's Joint Research Centre (JRC) in Karlsruhe, Germany, for the provision of 24/7 support for the monitoring center and technical facilities. The contract involves ensuring the safety and security of buildings, labs, and equipment through continuous monitoring, maintenance, and intervention in case of alarms or malfunctions. The selected contractor will need to provide qualified personnel in both electrical engineering and mechanical fields to cover various shifts and provide coordination. The tender is a restricted procedure, meaning that only pre-selected candidates will be invited to submit full tenders. The deadline for submitting requests to participate is May 20, 2025. The estimated value of the contract is 14 million EUR over a period of 72 months, and the award will be based on the lowest price.

Eligible Applicant Types: The opportunity details do not explicitly list eligible applicant types. However, based on the nature of the tender, it is likely that eligible applicants are companies or organizations with expertise in monitoring and control services, electrical engineering, and mechanical engineering. This could include SMEs, large enterprises, or specialized service providers.

Funding Type: Procurement. This is a call for tenders, indicating a procurement process where the European Commission is seeking a service provider.

Consortium Requirement: The opportunity details do not explicitly state whether a consortium is required or if a single applicant is sufficient. However, given the scope of the work, which includes both electrical and mechanical expertise, a consortium might be advantageous, although a single applicant with all the necessary capabilities could also be considered.

Beneficiary Scope (Geographic Eligibility): The opportunity details do not explicitly define the geographic eligibility. However, since it is an EU tender from the European Commission, it is highly likely that applicants from the EU and potentially EEA countries are eligible.

Target Sector: This program targets the monitoring and control services sector, specifically related to buildings, technical installations, laboratories, and scientific facilities. It also involves elements of electrical engineering (energy technology, telecommunications technology, measurement and control technology, mechatronics) and mechanical engineering (gas, water, heating, and air conditioning technology).

Mentioned Countries: Germany. The JRC site is located in Karlsruhe, Germany.

Project Stage: The project is at the implementation stage, requiring a service provider to maintain and monitor existing infrastructure.

Funding Amount: The estimated total value of the contract is 14,000,000 EUR.

Application Type: Open call for tenders. The submission method is electronic. The procedure type is a restricted procedure.

Nature of Support: Beneficiaries will receive money in exchange for services rendered. This is a service contract.

Application Stages: The procedure type is "Restricted procedure" which implies at least two stages: a request to participate and a full proposal submission for those who are pre-selected.

Success Rates: The success rates are not mentioned in the provided text.

Co-funding Requirement: The opportunity details do not explicitly mention a co-funding requirement.

Summary:

This is a call for tenders by the European Commission, Joint Research Centre (JRC) in Karlsruhe, Germany, for the provision of monitoring and control services for buildings, technical installations, laboratories, and scientific facilities. The aim is to ensure the safety and security of these facilities both during and outside of regular working hours. The selected contractor will be responsible for staffing the monitoring center (ÜWZ) around the clock, with each 8-hour shift requiring a specialist in electrical engineering and a specialist in mechanical engineering. During regular working hours, the contractor's staff will also provide practical support to the technical infrastructure workgroups, assisting with repairs, maintenance, and recurring inspections, sometimes involving external experts. Outside of regular working hours, the focus will be on conducting patrols and responding to disturbances and alarms. The contractor will also need to provide two coordinators, one in electrical engineering and one in mechanical engineering, to serve as points of contact for the JRC Karlsruhe coordinator. The estimated total value of the contract is 14,000,000 EUR, and the maximum contract duration is 72 months. The deadline for receipt of requests to participate is May 20, 2025. The award method will be based on the lowest price. Applicants must submit their requests to participate electronically. The tender is a restricted procedure, meaning there will be a pre-selection phase before full proposals are requested.