Supply of toners and consumables for printing devices

Open public procurement by the General Secretariat of the Council of the European Union (Call ID CONSILIUM/2026/OP/0008) for a framework contract for supply of toners and printing consumables. Submission is electronic via the EU Funding & Tenders Portal with closing date 18 June 2026 at 12:00:59 Brussels time. Award will be based solely on price and the framework has an initial duration of 24 months renewable twice with a planned total of 48 months. Tender documents include technical specifications, declaration and financial tender templates and compliance with administrative and technical requirements is mandatory.

Opportunity type

Open call for tenders — framework contract (supplies)

Procurement to replace framework contract 1600001364 for the purchase and supply of toners and consumables for printing devices to ensure service continuity for the General Secretariat of the Council of the European Union.

Key dates:Submission deadline (closing): 18 June 2026 12:00:59 Brussels time. Additional publication/consideration dates include 15 May 2026; consult the tender documents for amendment windows ¹.

1. 1What is funded: Supply of toners and related consumables for printing devices under a framework contract (supplies).
2. 2Who can apply: Economic operators and suppliers of printing consumables able to meet the tender specifications; submission via the EU Funding & Tenders Portal (eSubmission).
3. 3Contract details: Framework contract with an initial period of 24 months, renewable up to 2 times; award criterion primarily price.

Documents available on the tender page include:Invitation to tender, Tender specifications (minimum requirements), Draft framework contract, Financial tender form, and identification/declaration forms. Bidders should consult these attachments for technical, administrative and pricing requirements.

Footnotes

1. 1Tender documents and the invitation to tender are available on the opportunity page Tender details.

Opportunity summary

What this procurement is about

Open Call for Tenders (Open CfT) published under Call Identifier CONSILIUM/2026/OP/0008 for the replacement of framework contract 1600001364 (current contractor Arktis, expiry date 03-07-2026, UCA-21/066). The procurement concerns the supply of toners and other consumables for printing devices to ensure service continuity for the contracting authority. The lead contracting authority is The General Secretariat of the Council of the European Union.

Publication and sources:Official tender details and procurement documents are published on the EU Funding & Tenders Portal and are available from the tender details page Tender Details CONSILIUM/2026/OP/0008 ¹.

Important deadlines:Call publication date: 2026-05-15. Final submission / closing date and time: 18 June 2026 at 12:00:59 (Europe/Brussels timezone) as recorded. There is also a listed earlier deadline timestamp 2026-01-01T10:00:59. The portal shows an additional open tender event on 18 June 2026 (occurrence time 15:30:00+02:00). An additional-information request period closes on 10 June 2026.

Eligibility and applicant requirements

Eligible tenderers are economic operators able to supply toners and consumables under a public procurement framework agreement. The tender documentation includes standard procurement selection criteria and requests specific tenderer qualifications and declarations. The procurement is flagged as not SME-specific (smeSuitableIndicator: false), but SMEs may still participate if they meet the requirements. Tenderers must complete identification and declaration on honour forms and meet any evidence requirements specified in the procurement documents.

1. 1Eligible Applicant Types: suppliers of printing consumables, distributors, manufacturers, resellers, commercial enterprises (SMEs and large enterprises), and other legal entities able to enter into a public supplies contract. Public bodies and individuals are not typically eligible as suppliers in this context.
2. 2Geographic Eligibility: procurement published by the General Secretariat of the Council of the European Union — applies across the EU and to economic operators established and legally allowed to bid under EU public procurement rules. No specific non-EU countries are listed in the call text.
3. 3Consortium Requirement: single tenderer per award is expected; framework agreement model and lotting indicate individual tenderers may be awarded the framework for the lot. The documentation does not require multi-party consortia as a condition.
4. 4Procurement Procedure Type: Open Call for Tenders, electronic submission required via the Funding & Tenders Portal (ESUBMISSION).
5. 5Contract Type: Framework agreement for supplies with an initial duration of 24 months, renewable two times; planned total contract execution period 48 months in procurement metadata.
6. 6Contracting Authority: The General Secretariat of the Council of the European Union (link provided in documents).

Scope, technical and administrative documents

The procurement is for the supply of toners and consumables for printing devices. Main CPV codes listed: 30125110, 30125120, 30125100, 30124000, 30192320 with primary CPV code 30125100. The procurement is structured as one lot (LOT-0001). Tender documents published with the call include invitation to tender, tender specifications, minimum requirements (technical specifications), draft framework contract, declaration forms, identification templates and the financial tender form.

Evaluation and award

Awarding criteria information in the procurement metadata indicates price as the subordinate awarding criterion with weight parameters. The tender specifications and invitation to tender should be consulted for the full evaluation methodology, weighting, admissibility, minimum requirements, and any technical compliance tests. Tender validity period requested: 6 months from tender submission.

Awarding and contract specifics:The framework agreement is concluded for an initial period of 24 months and is renewable two times; the draft framework contract included in the documents contains the contractual clauses, renewal terms and administrative conditions. The procurement is intended to ensure continuity following expiry of the current contract on 03 July 2026.

Procurement logistics and submission

Submission method:electronic submission via the Funding & Tenders Portal eSubmission system. The tender submission deadline is 18 June 2026 at 12:00:59 (Europe/Brussels). An open tender event is scheduled at 18 June 2026. Bidders should ensure completion of all annexes (identification, declaration on honour, financial offer, technical compliance) and follow the eSubmission instructions in the portal.

1. 1Submission method: ESUBMISSION (required).
2. 2Tender validity period requested: 6 months.
3. 3Additional-information request period closes: 10 June 2026.
4. 4Open tender event date/time: 18 June 2026 at 15:30 (local time).

Commercial and financial aspects

No explicit total estimated contract value or budget range is published in the scraped metadata. The procurement uses a price-based awarding criterion. Tenderers must complete the Annex III Financial Tender Form (Excel) provided in the tender documents. Terms for electronic ordering and payment are indicated as electronic order usage and electronic payment usage true in the post-award process metadata.

Assessment of application process and requirements

1. 1Application Type: Open Call for Tenders (public), electronic submission.
2. 2Application Stages: 2 to 3 typical stages — 1) submission and administrative compliance check, 2) technical and financial evaluation, 3) award and signature of framework contract; exact stages and timelines are defined in the invitation to tender and tender specifications.
3. 3Success Rates: Not provided in procurement documents; success rates depend on the number of compliant tenders received and the evaluation results. No historical award probability is specified.
4. 4Co-funding Requirement: Not applicable; this is a procurement contract for supplies paid by the contracting authority under normal contractual payment terms. No co-funding by bidders is required.
5. 5Nature of Support: Monetary contract for supply of goods (payment for delivered goods and services under the framework agreement).
6. 6Consortiums and Subcontracting: The procurement does not mandate consortiums; subcontracting rules and subcontractor declarations are typically detailed in tender specifications and the draft contract.

Templates and application form structure

The tender package includes standard templates and annexes that must be completed and submitted. Key templates available in the call documents are listed below and must be used in the format provided (PDF or native Office files).

1. 1Invitation to tender: provides detailed instructions to tenderers, submission rules, selection and award criteria, deadlines and procedural rules.
2. 2Tender specifications: detailed description of the goods required, technical compliance requirements, minimum performance and packaging/labeling/compatibility requirements.
3. 3Annex II Minimum requirements: technical specifications and minimum compliance thresholds for consumables and toners.
4. 4Annex I Declaration on honour: standard procurement declaration to be signed by the legal representative confirming eligibility and compliance.
5. 5Annex I bis Identification of the tenderer: form requesting legal, financial and contact details of the bidder.
6. 6Annex III Financial Tender Form: Excel template where bidders must enter price proposals and any unit pricing for items or kits.
7. 7Draft Framework Contract: model contract text (obligations, delivery, penalties, duration, renewal, invoicing and payment terms).

Procurement technical classification and lot structure

CPV and lotting:Main CPV 30125100 (and related codes 30125110, 30125120, 30124000, 30192320). The procurement is published as a single lot (LOT-0001) covering the supply of toners and consumables for printing devices. Bidders should consult Annex II and the tender specifications for itemised lists, compatible printer models and required stock-keeping and delivery conditions.

Mentioned countries and geography

No specific contracting country list is provided in the scraped content. The contracting authority is the General Secretariat of the Council of the European Union (organisation based in the EU), and the procurement is published on the EU Funding & Tenders Portal indicating applicability to EU-wide economic operators. No explicit non-EU countries are mentioned.

Risk factors and bidder advice

Bidders must carefully check the tender specifications for minimum technical requirements, delivery schedules, call-off and ordering procedures under the framework agreement, warranty and return policies for consumables, environmental or waste requirements, and any performance security or guarantee clauses included in the draft contract. Non-compliance with the required annex templates or failure to provide the requested administrative evidence may lead to exclusion.

Key procurement metadata (extracted)

Final summary

This opportunity is a public procurement tender published by the General Secretariat of the Council of the European Union for the supply of toners and consumables for printing devices under a framework agreement (Call Identifier CONSILIUM/2026/OP/0008). It is an open electronic call for tenders with submission via the Funding & Tenders Portal. The tender package contains detailed technical specifications, contractual draft, identification and declaration templates, and a financial tender form which all bidders must complete. The framework is intended to replace the incumbent contract expiring on 03 July 2026 and is structured for an initial 24-month period with two possible renewals. Tenderers should consult the full set of procurement documents on the portal for the complete technical, administrative and contractual terms and for precise instructions on submission and evaluation ¹.

Footnotes

1. 1Tender details and all procurement documents available at the EU Funding & Tenders Portal tender page: ec.europa.eu

Opportunity Summary

This is an open EU public procurement procedure launched by the General Secretariat of the Council of the European Union for a framework contract covering the supply of toners and consumables for printing devices. The stated objective is to replace the existing framework contract 1600001364 to ensure continuity of supply. The procedure is published on the EU Funding and Tenders Portal under call identifier CONSILIUM/2026/OP/0008 and is submitted electronically through the Funding and Tenders Portal eSubmission system EU Funding and Tenders Portal.

Who Can Apply

The opportunity is open to economic operators able to supply toner cartridges and related printing consumables in line with the technical specifications and draft framework contract. The available metadata does not indicate a nationality restriction or a geographic limitation for participation, but applicants must meet the selection criteria, technical requirements, and administrative conditions set out in the tender documents.

1. 1Suppliers with experience in toner cartridges, toner for printers or photocopiers, and related office machine consumables
2. 2Economic operators able to provide compliant products exactly as specified in the technical requirements
3. 3Tenderers able to submit a complete electronic bid and the required declarations and forms before the deadline
4. 4Operators with the financial and operational capacity to perform a multi year framework supply arrangement

Key Conditions and Requirements

The procurement is structured as a framework contract for recurring supply needs rather than a one off purchase. The tender documents available in the portal include the invitation to tender, tender specifications, technical specifications, declaration on honour, identification of the tenderer, financial tender form, and draft framework contract. Award is based solely on price, which means that compliant tenders will be ranked on the financial offer once the administrative and technical requirements are satisfied.

• Submission is mandatory via electronic means only.
• Questions for clarification must be submitted by 10 June 2026.
• The contract is intended to support service continuity after expiry of the current arrangement.
• The framework contract starts with an initial 24 month term and may be renewed twice, subject to the tender documents.
• The portal metadata shows post award electronic ordering and electronic payment are foreseen.
• The opportunity is not presented as a grant or subsidy, so funding rates do not apply.

Applicant Takeaways

For interested suppliers, the main commercial opportunity lies in establishing a framework relationship with a major EU institution for a recurring product category with relatively straightforward award criteria. The most important practical points are to verify product conformity, prepare the required declarations and financial offer, and submit the bid well before the electronic deadline. Because award is price only, competitive pricing and strict compliance with the tender specifications are likely to be decisive.